How do I know if I have a Real ID?
Look at the upper right hand corner of your license. If it contains a star inside
a circle (or for California residents, a star on a golden bear). If it does, your
license is certified as Real ID and no further action is required. If you are unsure
if your license is Real ID-compliant, please consult the Department of Homeland Security
How do I obtain a Real ID?
To obtain a Real ID, you will need to go to your DMV and present an appropriate form
of identification as defined by your state. For state-specific details, visit
www.dhs.gov/real-id and select your state. You will be redirected to your state's DMV website where you
can find additional information.
What happens if I do not have Real ID after Oct 1, 2020?
Beginning on October 1st, 2020, any individual with a driver's license that is not
Real ID-compliant will need to present another acceptable form of identification,
such as a valid U.S. passport, in order to board domestic flights.
What is the definition of "Travel Status"?
An employee is in travel status when the employee is:
Engaged in official State business
At a distance of more than 35 miles from
both their designated official station and their place of residence. Employees must obtain
appropriate approvals prior to traveling.
What is an Official Station?
Official Station is generally defined as the address of the office to which the employee
is assigned. An employee can only have one official station. The designation of official
station is determined by the University in the best interest of the State and not
for the convenience of the employee. The purpose of the official station is to determine
when the traveler is in travel status and eligible for reimbursement of travel expenses.
*Travel between the employee's home and official station is considered commuting and
is not reimbursable.*
What is the current mileage rate per mile?
Effective January 1, 2019, the current mileage rate is $0.58 per mile.
What destinations are restricted for travel?
Domestic Travel Restrictions:
Non-Essential Travel to North Carolina & Mississippi -In reaction to certain legislation
enacted by the states of North Carolina and Mississippi, Governor Cuomo has issued
Executive Orders 155 & 156 banning all non-essential travel to these states. This
travel ban applies to all travel funded by the State or Research Foundation.
Foreign Travel Restrictions:
As a first step in planning any trip abroad, please check the Travel Advisories for
your intended destination:
U.S. Department of State Alerts and Warnings Travel Site
For information regarding
Export Controls, please click
How do I breakdown the daily meal allowance?
How can I claim a one day meal?
Day Trip Reimbursement: When an employee is in "
" for the day, the employee may be reimbursed for breakfast and/or dinner based on
departure and return times. Travelers are entitled to reimbursement for breakfast
if they leave before 7:00 AM and/or for dinner if they return after 7:00 PM. Travelers
without meal receipts are reimbursed $5.00 for breakfast, and/or $12.00 for dinner.
Travelers with meal receipts are reimbursed up to the maximum amount of the meal per
diem allowance specified for the particular area related to the travel destination.
The meal per diem allowance is apportioned for breakfast & dinner. Please click on
the following link for current per diem meal allowance breakdown:
Day trip meal reimbursements are reportable as income to the IRS.
Lunch is not reimbursable.
What travel expenses are not reimbursable?
Non-Reimbursable Expenses include:
Personal, non-business related expenses such as speeding fines, parking tickets, laundry,
entertainment (i.e. theater tickets, in-room movies, banquet tickets), early bird
check-in charges, seat upgrades, or airline/trip insurance. Additionally, transportation
to and from meals is not reimbursable.
Trip insurance is allowed under RF and RF IDC Funded travel.