Look at the upper right hand corner of your license. If it contains a star inside
a circle (or for California residents, a star on a golden bear). If it does, your
license is certified as Real ID and no further action is required. If you are unsure
if your license is Real ID-compliant, please consult the Department of Homeland Security
website at www.dhs.gov/real-id
To obtain a Real ID, you will need to go to your DMV and present an appropriate form
of identification as defined by your state. For state-specific details, visit www.dhs.gov/real-id and select your state. You will be redirected to your state's DMV website where you
can find additional information.
Due to pandemic Real ID requirement has been extended to May 3rd, 2023. After this
time any individual with a driver's license that is not Real ID-compliant will need
to present another acceptable form of identification, such as a valid U.S. passport,
in order to board domestic flights.
An employee is in travel status when the employee is:
Engaged in official State business
At a distance of more than 35 miles from both their designated official station and their place of residence. Employees must obtain
appropriate approvals prior to traveling.
Official Station is genrally defined as the address of the office to which the employee
is assigned. An employee can only have one official station. The designation of official
station is determined by the Univeristy in the best interest of the State and not
for the convenience of the employee. The purpose of the official station is to determine
when the traveler is in travel status and eligible for reimbursement of travel expenses.
*Travel between the employee's home and official station is considered commuting and
is not reimbursable.*
Effective July 1, 2022, the current mileage rate is $0.625 per mile.
Domestic Travel Restrictions:
The ban on travel to North Carolina and Indiana has been lifted. The ban on travel
to Mississippi remains in effect. This travel ban applies to all travel funded by
the State or certain Research Foundation sponsors.
Foreign Travel Restrictions:
As a first step in planning any trip abroad, please check the Travel Advisories for
your intended destination:
Day Trip Reimbursement: When an employee is in "travel status" for the day, the employee may be reimbursed for breakfast and/or dinner based on
departure and return times. Travelers are entitled to reimbursement for breakfast
if they leave before 7:00 AM and/or for dinner if they return after 7:00 PM. Travelers
without meal receipts are reimbursed $5.00 for breakfast, and/or $12.00 for dinner.
Travelers with meal receipts are reimbursed up to the maximum amount of the meal per
diem allowance specified for the particular area related to the travel destination.
The meal per diem allowance is apportioned for breakfast & dinner. Please click on
the following link for current per diem meal allowance breakdown: https://www.osc.state.ny.us/agencies/guide/MyWebHelp/Content/XIII/4/D.htm
Day trip meal reimbursements are reportable as income to the IRS.Lunch is not reimbursable.
Non-Reimbursable Expenses include:
Personal, non-business related expenses such as speeding fines, parking tickets, laundry,
entertainment (i.e. theater tickets, in-room movies, banquet tickets), early bird
check-in charges, seat upgrades, or airline/trip insurance. Additionally, transportation
to and from meals is not reimbursable. Trip insurance is allowed under RF and RF IDC Funded travel.