Skip Navigation

SUNY Refund Policy

Please refer to Stony Brook Policies and Procedures
057.1 Refunds - Tuition and Fees Administrative Policies
Section I.B. (1&5), C., D. & E. (Exceptions)
SUNY Policies

I. The following policies shall apply to tuition liability and refunds for students canceling their registration at State-operated units of State University.

Note: The first day of classes as scheduled by the campus shall be deemed to be the first day that any classes are offered, as scheduled by the campus' academic calendar committee.

B. Exceptions

1. There shall be no tuition or fee liability established for a student who withdraws to enter military service prior to the end of an academic term for those courses in which the student does not receive academic credit.

Note: The term "Military Service" as provided above in Section B. 1., means full-time duty in the Army, Navy (including Marine Corps), Air Force, Army National Guard or Coast Guard of the United States.

A student may enter the "Military Service", as defined above, either as an enlistee or draftee.

A student who is a member of a National Guard or Army, Navy or Air Force Reserve Unit is entitled to a refund, only, if in the judgment of the appropriate college officer, the student is unable to attend classes due to hardship beyond the student's control and the student has made bona fide efforts to permit continued college attendance.

Documentation (i.e. Military Orders, Official Government Letter, etc) of membership on active duty in the Military Service shall be provided to the Office of Veteran Affairs at Stony Brook University and retained by the University. In the event that a refund is granted to a student in National Guard or Reserve status, documentation of the reasons for such action shall be in writing and retained by the campus.

5. Notwithstanding any other provisions for refund, when a student has withdrawn through circumstances beyond the student's control, under conditions in which the denial of refund would cause undue hardship, the Campus President or a designated vice president (See Item 057) may, in his/her discretion, determine that no liability for tuition has been incurred by the student, provided the student has not completed more than one-half of the term and has not received or will not receive academic credit for the term. Such action, including the reason therefore shall be in writing.

Note: It is interpreted that a conscientious objector who is called to "alternate service" and as a result is required to withdraw from courses during a term is considered as withdrawn due to circumstances beyond his/her control.

C. Military personnel withdrawing from any program or term because of changes of assignment beyond their control and upon proper certification of such change from a base education service officer or other appropriate military official shall be deemed to have incurred no liability for tuition and fees due from him/her, as opposed to tuition and fees paid by the Federal Government in the student's behalf.

D. Effective date - June 1, 1978.

E. Authority: Board of Trustees Resolution No. 63-108.

Memorandum from Raymond Kettler to Charles Foster, Dated December 31, 1970.

Procedure clearance dated December 13, 1977, signed by Harry K. Spindler, Vice Chancellor for Finance and Business.

* Board of Trustees Resolution No. 86-__, Dated September 10, 1986.

* Revised Material
TR 86-3 9/25/86

US Department of Education

GEN-01-13: Recent Terrorist Attacks - Persons Affected by
Military Mobilization

September 2001


Subject: Recent Terrorist Attacks - Persons Affected by Military Mobilization

As a result of the recent terrorist attacks on the United States President Bush authorized, on September 14, 2001, the call-up of members of the National Guard and the Ready Reserves to active duty. Regular active duty members of the Armed Forces may also be reassigned to other duty stations. It is likely that there will be students and Title IV loan borrowers who will be ordered to military duty as part of this military mobilization. We are providing the following guidance to schools, including in their role as Federal Perkins Loan lenders, and to lenders and guaranty agencies in the Federal Family Education Loan (FFEL) Program on the treatment of military personnel who are activated or reassigned for a period of more than 30 days. The Secretary will treat borrowers who are ordered to active duty and who have Direct Loans or other loans held by the Department in accordance with this guidance.

  Loan Issues

Login to Edit