IMPORTANT REMINDERS - DOH VACCINE MANDATE

This notice will serve as a reminder that the New York State Department of Health (DOH) has issued an order that all hospitals and nursing homes “continuously require all personnel to be fully vaccinated against COVID-19, with the first dose for current personnel received by September 27, 2021.” The order broadly defines “personnel” as “all persons employed or affiliated with a covered entity, whether paid or unpaid, including but not limited to employees, members of the medical and nursing staff, contract staff, students, and volunteers, who engage in activities such that if they were infected with COVID-19, they could potentially expose patients, residents, or personnel working for such entity to the disease.”  This mandate also applies to Research Foundation employees.

If you have already presented proof to the Office of Human Resources or Employee Health and Wellness, you may disregard this notice.

What is required?

You must get your first COVID-19 vaccination by September 27, 2021, if you have not already done so, absent an exemption consistent with the order.  As the order also requires us to ensure compliance, you must show proof of your vaccination status on or before 5pm on September 27th.

How to provide proof of my vaccination?

Fax a copy of your vaccine card to: Human Resources at (631) 632-6621 or

Bring a copy of your vaccine card to Human Resources located at:

HSC level 4 Room 146

• Wednesday               September 22                                   1pm to 5pm
• Thursday                   September 23                                   1pm to 5pm

Or to HRS Administration Building Room 390

If you do not provide evidence of your first dose of the vaccine by 5PM on September 27, 2021, you will be required to meet with an Office of Labor Relations representative to discuss your non-compliance with the DOH mandate. 

You will receive separate notification of the date and time of your interview.  These will begin Tuesday, September 28.

If you have questions or concerns about the efficacy or safety of the vaccine, you may request a meeting with a Physician Expert by calling our COVID hotline at 631-638-1320. Additionally, here is a link to the CDC COVID Fact Sheet  in case it is of interest to you. You may also find this link helpful FDA Approves COVID-19 Vaccine in learning more about the FDA’s safety and approval process.

To get vaccinated:

• Vaccine PODs will be held on Level 4 of the hospital, Room 4-654C (near the main elevators and just before making the turn to enter into the main Radiology area and the Hospital Pavilion) on Wednesday, September 22 (9am – 2 pm) and Thursday, September 23 (12 pm – 5pm).
• Employees may also go to the New York State-run COVID-19 vaccination site conveniently located at Stony Brook University Research and Development (R&D) Park, 1500 Stony Brook Road. The site is open for appointments or walk-ins every Monday through Saturday, from 8 am to 6 pm, and every Sunday, from 8 am to noon.  To check the availability of COVID-19 vaccines throughout the area, visit the New York State “Am I Eligible” website. Walk-ins are welcome, but you can also use the NYS site to schedule an appointment.

Please contact Human Resources at hrs_info@stonybrook.edu if you have any questions.