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Appendix 1: Terms as Used in the Guidance/Procedures Documents

Access to a Laboratory

Entry into a laboratory for any purpose including but not limited to research, education, tour, equipment repair, meetings, workshops, consultations. For the purposes of this procedure, access also includes visual exposure through glass or open doors if the laboratory has export controlled items and/or information.


Research, education, service, or business purpose.

Campus Community

In P212 and throughout the Guidance Documents, the term Campus Community includes but is not limited to all faculty (including voluntary, lecturers, and adjuncts); research personnel (including research staff, post-doctoral fellows, research associates); visiting scientists and scholars, students (graduate and undergraduate involved in research activities); visiting scholars, consultants or other volunteers involved in research activities; non-research staff in departments, centers, institutes, colleges, administrative offices that are involved with transactions covered under P212.

Export Classification

Export Control Classification Number (ECCN) for items controlled under the Export Administration Regulations, the US Munitions List (USML) category for any items controlled under the International Traffic in Arms Regulations, or the category for any items controlled under the Nuclear Regulatory regulations.

Export Compliance Clearance

Review and approval of an International Visitor as required by the procedures in this document.


Member of the Campus Community that is inviting the International Visitor to the University.

International Visitor

A foreign person that is neither salaried by the University nor a student accepted into a formal program of study at the University.


Technology or technical data. Export controlled information is: proprietary information, restricted access government information, research data subject to publication/dissemination restrictions, information being provided as part of a defense service (whether or not the information is publicly available).


Acquired hardware, materials, or software for use in the conduct of research, education, or service as well as items created in the course of fundamental or restricted research.


This definition is not to be used for EH&S purposes

A building, part of a building, or other place equipped to conduct scientific experiments, tests, investigations, etc., or to manufacture chemicals, medicines, or the like.

Any place, situation, set of conditions, or the like, conducive to experimentation, investigation, observation, etc., anything suggestive of a scientific laboratory.


The member of the Campus Community that initiates the shipment or transfer and has the capacity to provide the information required in Procedures, Section A and Section B– Self Assessment (if selected).


Any faculty, staff or student traveling internationally to conduct any Activity on behalf of the University in a foreign country.