Search

How to Order Transcripts

Students in the School of Medicine (631) 444-2341 must order transcripts through the School of Medicine.

Students in the School of Dental Medicine (631) 632-5468 must order transcripts by contacting the School of Dental Medicine. NOTE: Dental School students who attended *prior to 1988* should request their transcripts through the Registrar's Office as per the methods below.

Transcripts cannot be faxed, sent electronically or picked up.
Transcripts cannot be released if there is a financial hold on your account.
Transcripts provided directly to students are stamped "ISSUED TO STUDENT."

Methods of Request

Online Via The Solar System (Recommended)

Requests are mailed out within 3-5 business days

Don't know your Stony Brook ID to login to SOLAR?Request it here.

Once you have logged into the SOLAR System:
Select the "Student Records & Registration" menu group. 
Select "Request Official Transcript" link under Academic Records. 

Be sure to carefully read the section below "Important Information for Students when ordering your Official Transcript on SOLAR"

Important Information for Students when ordering your Official Transcript on SOLAR

If you have a hold on your record, you still may be able to order transcripts. If you can submit your request at the bottom of the page, your hold does not prevent the ordering of transcripts.

Once payment is processed, no changes to orders can be made. If payment is not successfully processed, your request will automatically be cancelled.

Attachments that should be mailed with transcripts can be sent to registrar_office@stonybrook.edu
or faxed to (631) 982- 7320 after order is placed. Please include request number.

DELIVERY OPTIONS, PROCESSING TIME & FEES
Regular Mailed Requests ‐ $10.00 per transcript ‐ Mailed out within 3‐5 Business days.
Express Service ‐ $30.00 per transcript ‐ Mailed out the following business day after request is received.
Mailed Overnight Delivery using UPS. USPS Express Mail is used if delivery address is a PO Box.
Transcripts are not delivered on Saturday or Sunday
Refunds will not be issued for delay of delivery due to inclement weather.
International express mail is not guaranteed overnight delivery
Express Transcripts CANNOT be delivered to a Stony Brook on‐campus address.

PROCESSING OPTIONS
Select "Immediate Processing" to have your request processed (mailed out within 3‐5 business days).
Select "Grade Posting" or "Degree Confer Date" under processing options and choose applicable semester to have
your transcript sent after your grades or after your degree is posted to your record.

TRANSCRIPT TYPES

Official Transcript ‐ Your complete academic record at Stony Brook University using regular mail option

HSC Official ‐ Health Sciences Center students using regular mail option

Express Official Transcript ‐ Your complete academic record at Stony Brook University using Express Service option

Express HSC Official ‐ Health Sciences Center students using Express Service option

For questions, please call the Registrar’s Office at (631) 632‐6175, Option #1

Via Mail By Downloading An Official Transcript Request Form

Requests are mailed out within 5-10 business days of receipt of request.

Students may download a Transcript Request Form from our Forms page and submit it by mail.

In Person At The Registrar's Office

Transcript is generated while student waits. 

Students may request official transcripts at the Registrar's Office. Same Day Service is available in person only.

Types Of Transcripts

Official Transcript ‐ Your complete academic record at Stony Brook University using regular mail option

HSC Official ‐ Health Sciences Center students using regular mail option

Express Official Transcript ‐ Your complete academic record at Stony Brook University using Express Service option

Express HSC Official ‐ Health Sciences Center students using Express Service option

Note: All Health Science Center Students must choose an HSC transcript type when ordering on SOLAR.

Delivery Options, Processing Time & Fees 

Regular Mailed Requests - $10.00 per transcript
Mailed out within 3-10 Business days depending on volume. Mailed via regular USPS mail.
There is no additional charge for internationally mailed transcripts. 

NOTE: Transcripts mailed directly to the student or processed as same day requests will be stamped "Issued to Student." It is the student's responsibility to ensure the receiving institution will accept the transcript with this stamp. 


Express Service - $30.00 per transcript
Mailed out the following business day after request is received. 
Mailed via Overnight Delivery using UPS.  
If delivery address is a PO Box United States Postal Service (USPS) Express Mail is used.
International express mail is not guaranteed overnight delivery.
International express requests REQUIRE a working phone number for recipient.

NOTE: Transcripts mailed directly to the student or processed as same day requests will be stamped "Issued to Student." It is the student's responsibility to ensure the receiving institution will accept the transcript with this stamp. 

EXPRESS TRANSCRIPTS CANNOT BE MAILED TO A STONY BROOK CAMPUS ADDRESS! 

Same Day Service - $30.00 per transcript
This is available IN PERSON ONLY. Photo ID must be presented at the Registrar's Office. 
Transcript is generated while student waits and is marked "Issued to Student" in a sealed envelope.

NOTE: Transcripts mailed directly to the student or processed as same day requests will be stamped "Issued to Student." It is the student's responsibility to ensure the receiving institution will accept the transcript with this stamp. 

Please Note:    
Transcripts are not delivered on Saturday or Sunday.
International express mail is not guaranteed overnight delivery.
Choose "Express" Transcript Type to request Express Mail Service if ordering on SOLAR.
Once payment is processed, no changes to orders can be made.  Refunds will not be issued for delay of delivery due to inclement weather.

Attachments  

If ordering on SOLAR, attachments that should be mailed with transcripts can be sent to registrar_office@stonybrook.edu.  Please include request number.

Hold Transcript For Grades And/Or Degree

To have your transcript held for processing until all grades for the semester are submitted:
Answer "Yes" to Question #6 if ordering via Transcript Request Form
Select "Grade Posting" under processing options if ordering via SOLAR and choose semester

To have your transcript held for processing until your degree is posted:
Answer "Yes" to Question #7 if ordering via Transcript Request Form
Select "Degree Confer Date" under processing options if ordering via SOLAR and choose semester.

 

Login to Edit