Salary Advances Against Payroll Policy
| Policy Category | Issuing Authority | Responsibility | Publication Date | Next Review Date |
|---|---|---|---|---|
| Human Resources | Administration & Finance | Human Resources | 9/8/2025 | 9/8/2028 |
Policy Statement & Background:
None
Policy:
Under specific circumstances and at the request of a department head, the Vice President of Human Resource Services (HRS), or designee, may authorize the payment of a 'salary advance' against wages already earned by an employee.
- Requests for an 'advance' must be sent to HRS for review and processing.
- Requests should only be made if the employee's entire paycheck is delayed or in error.
- Only regular base salary may be considered.
- Salary advances may be granted up to 70% of gross salary earned.
- Salary advances will generally not be approved as short-term loans or for exception payments such as Overtime, Extra Time, Extra Service, Vacation lump-sum payments at termination, or accrued Vacation, Sick, Holiday, Personal, or Compensatory time.
Definitions:
None
Contact:
Additional information about this policy is available here:
Human Resource Services
West Campus, Health Sciences, and School of Medicine
390 Administration Building
Stony Brook, NY 11794
(631) 632-6161
State Payroll Email: state_payroll@stonybrook.edu
RF Payroll Email: rf_payroll@stonybrook.edu
Relevant Standards, Codes, Rules, Regulations, Statutes and Policies: