Required Notification of Employee Change in Status Policy

Policy Statement & Background:

None

Policy:

Each department working with their Dean/Vice Presidential area is responsible for the timely reporting to Human Resource Services (HRS) of any change of employee status that will affect the employee paycheck, such as: promotion, salary increase or decrease, separation (resignation, termination, or retirement), changes of FTE, leave of absence or return from leave, or change in MailDrop.

In order to avoid the issuance of an incorrect paycheck, changes must be reported to HRS Payroll Department according to the paperwork submission deadline schedule provided by HRS. In the event that an employee is overpaid due to late submission of paperwork, the department may be sanctioned (funds not returned to department account) for the full value of the returned paycheck.

Definitions:

None

Contact:

Additional information about this policy is available here:

Human Resource Services

West Campus, Health Sciences, and School of Medicine
390 Administration Building

Stony Brook, NY 11794

(631) 632-6161

State Appointments Email: ​hrs_state_appointments@stonybrook.edu

State Payroll Email: state_payroll@stonybrook.edu

RF Appointments Email: ​rf_appointments@stonybrook.edu

RF Payroll Email: ​rf_payroll@stonybrook.edu

Relevant Standards, Codes, Rules, Regulations, Statutes and Policies:

• Stony Brook Human Resource Service Website