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Faculty Course Material Adoption Training with Books by eCampus

Updated May 18, 2023

Exciting changes are happening at Stony Brook University! The Faculty Student Association (FSA) has teamed up with Books by eCampus as the new official course materials provider. 

Books by eCampus will provide students with competitive pricing on new, used, rental, eBook, and marketplace options, free shipping options and risk-free early ordering with returns accepted up to 30 days after the start of classes.

Faculty can attend a live information session to meet the Books by eCampus team and learn more about the new faculty adoption portal to select course materials for late summer adoptions and fall adoptions.

This session will take place on Wednesday, May 24 at 3pm via the following zoom link.

Topic: eCampus + Stony Brook FAST Adoption Training

Time: May 24, 2023 3:00 PM Eastern Time (US and Canada)

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Meeting ID: 820 1734 3739
Passcode: 761040
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If you are unable to attend, it will be recorded and the link will be posted on so you can view it on demand. You can also download this PDF guidebook to discover how to research, select, and approve textbooks and digital content using the faculty adoption portal.

The Books by eCampus faculty adoption portal streamlines the adoption process to give you the academic freedom to research course materials, review historical adoption data, compare pricing and request instructional materials, all within one, easy-to-use online portal. 

It is important that all faculty submit their course material requisitions for the summer and fall 2023 semesters. Your assistance will help ensure that the University is meeting HEOA Compliance relating to the Higher Education Opportunity Act, a U.S. federal law enacted to help students save money by giving them the opportunity to shop early for their course materials. 

Even if you are working with outside publishers or using Open Education Resources (OER), the Office of the Provost policy still requires you to notify Stony Brook University’s official online bookstore provider of all "required and or recommended" course materials. This is extremely important to ensure that students can see their course material information on SOLAR when registration opens and can use different sources of financial aid to purchase their course materials.

It is important to submit adoptions on-time so that Books by eCampus has ample time to source the used and rental inventory, which reflect the most affordable options for students. On-time adoptions also enable Books by eCampus to research the requested materials to determine whether they can be added to their national network list of rental titles, potentially lowering prices even more. 

If no course materials are required for your class, you still need to respond and indicate that "No Materials Are Needed." You can use this link to submit course materials online through the customized website.

If you have concerns regarding your course material submission, please contact or call 859.209.6959.

Thank you in advance for your assistance with this request and helping us reach our goal of providing students the most affordable options.