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STUDENT GROUPS

All registered student organizations are welcome to use the Wang Center.  Reservations must be requested by your Student Activities Advisor.  After space is approved a walk thru may be requested and a cost estimate (if any) provided.
 
Registered student organizations are not charged rental of meeting spaces for internal events; additional equipment or services requested may incur fees.   Any event that is open to the other universities, groups, or public is an internal/external event. All student requests get priority of space after 5:30 pm.
 
Please review the snapshot of our policies below, before reserving space.
Request a Charles B. Wang Center Reservation:  Click Here
WANG CENTER HOURS OF OPERATION
Fall 2018
August 25 - December 21
Winter 2019                                                December  22 - January 25   
Spring 2019       
January 26 - May 24
Mon - Fri: 8:00am -   8 :00pm   
Sat & Sun: 12:00pm - 8:00pm*
Mon - Fri: 8:00am -    6:00pm  
Sat & Sun: Closed
Mon - Fri: 8:00am - 8 :00pm                                          Sat & Sun: 11:00am - 8:00pm*
Jasmine: Mon - Fri: 11:00am -8:00pm              Sat - Sun: 12:00pm - 8:00pm Jasmine:  TBD                                   Jasmine:    TBD
*Close time subject to change            
Updated: 8.14.18

REQUESTS

Requests for space are awarded first-come, first-served and handled in the order requested. It may take up to 4 business day for a confirmation which will include a cost estimate.   As your event changes we ask that you keep us apprised so we can reserve equipment, schedule staff and revise your costs.  
 

FEES

Fees are based on an 8 hour day, and your catering set up time is part of your reservation.   Any events outside building hours require pre-approval and additional fees apply.  You will be invoiced after your event. When paying by cash or check or credit card please add a 17.64% SUNY ADMIN fee. This Administrative fee is not accrued when paying by journal transfer or materials & service requisition. Invoices are due within 30 days of receipt.
 

AV SERVICES

Most meeting rooms have a self-serve walk up station, so if you do not request A/V support no fees will be incurred.  Requested A/V support or additional equipment will incur minimal fees to offset our direct costs.   An estimate will be provided at the time of your reservation request and throughout you planning process.
For safety reasons the Wang Center does not allow clients to bring their own A/V, with the exception of laptops and slide advancers (no projectors, amps, mics etc.)
 

CATERING

Food is permitted in meeting rooms and lobbies only. Events with food incur a custodial fee. Campus Catering (CulinArt, Windows or Simons Café) do not require a food permit.  Outside caterers will require a food permit. It is the responsibility of the group coordinator to secure and supply a copy to the facility.
Catering set up/breakdown times are considered part of your reservation.  Caterers may not leave any equipment overnight all items must be picked up at the conclusion of the event or it will be thrown out.
The Wang Center does not have a catering kitchen, linens or dishes, silverware or plastic ware.  All should be provided by your caterer.
 

DECORATING

The Wang Center does not permit attaching anything to the walls, doors, or floors. Easels and display boards can be provided upon request. Helium balloons and open flames are not permitted. Should your event require banners or posters to be hung, this must be pre-arranged with a member of the Wang Staff. 
 

CANCELLATIONS

The Wang Center staffs based on events in the building and require a 5-business day cancellation in writing to Wangreservations@stonybrook.edu.  Less than 5 business days or a no show results in a $50 cancellation fee. 
Weather Related Cancellations:  If classes are cancelled due to weather-related conditions or other Force Majeure circumstances student events are considered cancelled. Client cancellations under these conditions so not incur cancellation fees.
 

MEDIA PERMITS

Any third party (non-SBU personnel or off-campus organizations) coming on to University property to film must obtain a Media permit,  to guarantee that consent/release agreements will be obtained from those filmed, and has to agree to indemnify the university and should have proof of insurance.
 

ACCESSIBILITY

The Wang Center is fully accessible and inclusive to all.
 

TOBACCO-FREE CAMPUS

Stony Brook University is a  tobacco-free campus.
 

ANIMALS

Environmental Health and Safety prohibits animals in the building with the exception of service animals.
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