University & Sponsor Disclosure Requirements
External Interests & Commitments (university policy)
Individuals have an obligation to avoid conflicts of interest and commitment when
carrying out their external and University education, research, scholarship, or service
responsibilities. All external relationships - both domestic and international - should
be transparent and must be disclosed in a manner that is consistent with applicable
requirements, including federal and state laws/regulations/agency guidance, as well
as Stony Brook's own policies and procedures. Such disclosures must include activities
that occur over summer/winter break months.
Disclosure of External Interests & Commitments Policy
Conflict of Interest & Commitment Website
Biosketch, Current & Pending and Other Support (sponsor requirements)
Investigators should familiarize themselves with the information provided by OVPR
as well as specific guidance from their respective funding agency. Ultimately it is
the Investigator's responsibility to appropriately disclose international relationships,
activities and components in accordance with internal and external policies.
We strongly encourage investigators to err on the side of transparency when considering
or reporting a foreign activity. At some institutions, failures to disclose foreign
connections or other regulatory violations have resulted in personnel actions and
even indictments by law enforcement. Some federal funding agencies have stated that
investigators who fail to disclose appointments or support from foreign entities may
be ineligible to receive funding.
Biosketch, Current & Pending and Other Support Website
Recent News: National Science and Technology Council's (NSTC) Research Security Subcommittee NSPM-33
Implementation Guidance Disclosure Requirements & Standardization. Drafts of the common Biographical Sketch from and common Current and Pending (Other)
form are now available for review and public comment.
organizational conflicts of interest (OCI)
The University must adhere to OCI regulations, such as Federal Acquisition Regulation (FAR) Subpart 9.5 and Uniform Guidance 200.318c(2) as a condition for funding from certain U.S. government agencies. Some federal
sponsors such as the Department of Defense and ARPA-H require disclosure of OCI at
the time of proposal submission.
We strongly encourage faculty, chairs and deans to be familiar with these requirements
and to disclose/discuss activities that might create organizational COIs with the
Director for Research Security.
Organizational Conflicts of Interest (OCI) Website