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Purchasing Non-Catalog Items

 

Before placing a non-catalog order, always search for the product using Shop Search as this is the only way to ensure contract pricing. If you do not find the item, place the order as non-catalog as follows:

  1. Click non-catalog item from the Go to options on the home page.

    Go to: items showing, from left to right, advanced search, favorites, forms, non-catalog item, and quick order

     
  2. In the Non-Catalog Item pop up, enter the supplier by either typing the name and then selecting from the options or clicking supplier search and selecting the vendor there ( Add a missing vendor)

     
  3. Be sure the selected supplier  supports your funds: State funds suppliers display blue ny state icon; Research funds suppliers display red star icon 

     
  4. Complete fields as follows:
    1. Product Description: enter product name AND catalog #
    2. Catalog No: enter catalog # again
    3. Quantity: enter how many units
    4. Price estimate: enter price estimate (e.g., 20)
    5. Packaging: enter unit of measure
    6. Commodity Code: click  magnifying glass icon to search for a commodity code to search for and select the commodity code
    7. check off any relevant features (e.g., Recycled, Energy Star, Toxin)

        non-catalog item information completed as follows: product description: bug spray 12345; catalog no: 12345; quantity: 1; price estimate: 12; packaging: EA - Each; Commodity Code: 10191509-2210000-536000; Toxic checked off
  5. Click Save and Add Another to add any additional items (up to a total of 39 items) 1

     
  6. When finished adding items, add a shipping line by clicking Save and Add Another

     
  7. For the Shipping line, complete the information as follows:
    1. For Product Description, type Estimated Shipping
    2. For Quantity, type 1
    3. For Price Estimate, type estimated shipping cost (e.g., 20)
    4. For Packaging, select USD - US Dollar
    5. For Commodity Code, click  magnifying glass icon to search for a commodity code, type shipping in the Description contains box, click Search, and click select to the right of code 78102201-7901100-556010 
    6. Click Save and Close

      non-catalog item data completed for shipping line. Product description: Estimated shipping; Quantity: 1; Price Estimate: 20; Packaging: USD - US Dollar; Commodity Code: 78102201-7901100-556010

       
  8. Click the shopping cart  "" icon at the top of the page and click View My Cart

     
  9. Continue with your order (click Assign Cart if you are a Shopper; click Proceed to Checkout if you are a Requester or Approver)
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