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Single/Sole Source Form Instructions

You will find the following instructions on the left side of the Service Request Form. Please read and follow these carefully:

Use this form when competition would otherwise be required, but is not feasible due to the sole source, single source or emergency nature of a Commodity. Do not use this form for Service Single/ Sole Source Procurements. For Service Single/ Sole Source Procurements, please use the Service Contract form.

Single Source - procurement in which, although two (2) or more suppliers can supply the required commodities, upon written findings setting forth the material and substantial justification, procurement may award the contract or purchase order to one Supplier over the other that is beneficial to the University.

Sole Source - a procurement in which only one vendor can provide the commodities required.

The Department must be able to justify and document the selection of the vendor and establish the reasonableness of the price. This to be in accordance with the State Finance Law, for State funds, and in accordance with the Research Foundations guidelines for RF funds. Please make sure to attach all appropriate documentation and price quotations to this form.

The following thresholds to use this form are as follows:

  • Research funds $10,000 and up
  • State funds $20,000 and up

Please use a Non catalog form when funds are below these thresholds. Written justifications supporting the Single/Sole Source procurement are required. Please make sure to attach all appropriate documentation and price quotations to this form.

For further information on Single/Sole Source Procurement, please see the Procurement website.  http://www.stonybrook.edu/procurement/employees/purchasing/ or  http://www.stonybrook.edu/procurement/employees/purchasing/research_procurement.shtml

 single form instructions
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