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Non-Encumbered Payment Form Instructions

You will find the following instructions on the top of the Non-Encumbered Payment Form. Please read and follow these carefully:

This form is used for direct payments to the supplier, not for payments to individuals or employee reimbursements. Please use this form for Domestic Suppliers only. Only one (1) invoice per Non Encumbered Payment Form is permitted. Make sure you attach your supporting invoice or documentation to this form.

All payment submissions must comply with all OSC, RF, State and University policies and procedures. This form is used for direct payment to suppliers for items such as the following:

  • Direct payment of vendor invoices up to $10,000.00 (Research Foundation Only) Do not use this for State funded orders. State funded orders for commodities and services require a purchase order
  • Federal, State or Local Government Payments (Can be used for Research and State funds)
  • Memberships/Conference Fees up to $50,000.00 (Can be used for Research and State funds)
  • Postage (Including UPS and FedEx) (Can be used for Research and State funds)
  • Registration Fees (Can be used for Research and State funds)
  • Direct Hotel Payments (Can be used for Research and State funds)
  • Direct Car Service/Limo Payments (Can be used for Research and State funds)
  • Subscriptions (Can be used for Research and State funds)
  • SUNY Tuition/Overseas Academic Programs (Can be used for Research and State funds)
  • US Homeland Security Payments (Can be used for Research and State funds)

 

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