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Responding to Comments

For POs with no  receipt information (e.g., Services, Blanket Orders, Software or Desktop-delivery items), communication with procurement about payment status is done through Comments. In comments, you can, for example, indicate that an order is ok to pay.

When procurement sends comments to you, you'll receive email notification, from which you can access comments in WolfMart.

Reply to a Comment

  1. Access Comments:
    1. From Email
      1. Click on the link in the email

        "" 

        This will bring you to the correct Comments section in WolfMart

         
    2. From WolfMart:
      1. Find the PO

         
      2. Click the Comments tab

        Comments screenshot

         
  2. Click Add Comment



  3. Alternatively, you  can go to the dropdown menu next to the PO number and select Add Comment

    add comment

     
  4. Be sure the box(es) next to names/email address in Email notification(s) is checked (this ensures that procurement sees your comment right away) 1

     
  5. Type your comment (i.e., "We received the items. It is OK to pay") in the box

      
  6. Click Add Comment 

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  1. When attaching an invoice for payment through comments, be sure to send email notification to the appropriate Accounts Payable contact for the funding source:
  2. Instead of leaving a comment for an invoice, you can also email the PO number and attach the invoice in an email and send to accountspayable@stonybrook.edu
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