Checking out and Notes and Attachments 

During checkout, you can add internal or external notes and attachments for Non Catalog and sometimes Form orders (if a Punch out vendor gives a quote, the order must be Non Catalog instead of Punch out).

Internal vs External Notes and Attachments

Use Internal Notes and Attachments

• To send specific information to the purchasing agent
• For Non Catalog orders over $2,500 for State; $10,000 for Research

Use External Notes and Attachments

• If the vendor supports External Notes and Attachments (you will be notified if they do not)
• For Non Catalog under $2,500 for State; $10,000 for Research

Accessing Internal and External Notes

1. After proceeding to checkout, scroll down to the sections that say Internal Notes and Attachment and External Notes and Attachments
   
   
   
   
   
   
2. To add an Internal Note, in the Internal Notes and Attachments area, click the pencil to the right, type your note, and click Update
   
    
3. To add an Internal Attachment, click Add, type a name for the file, click Select Files... to select the file from your computer, and then click Save Changes
   
    
4. The External Notes and Attachments area will display an error if they are not supported by the vendor
   
   
   
    
5. If they are supported, to add an External Note, in the External Notes and Attachments area, click the pencil to the right, type your note, and click Update
   
    
6. To add an External Attachment, click Add, type a name for the file, click Select Files... to select the file from your computer, and then click Save Changes