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WolfMart Update Announcement 5

REMINDERS

Non-Encumbered Payment Form

Departments are reminded that the non-encumbered payment form is not to be used in lieu of a purchase order. Per NYS Finance Law and University policy P614, State funded orders for commodities and services require a purchase order. State funded non-encumbered payment forms containing an invoice for commodities or services will be returned to the end user.

Federal Express and UPS Invoices- In order to have Federal Express and UPS invoices paid, please make sure that you use a Non- Encumbered payment form. Do not put this on a non-catalog form. Please see instructions on the Login page, training tab section.

Do not use Staples for your purchases.

Please use the Supplier Proftech. This supplier provides Office Supplies and is a Punch-out Showcased Supplier on Wolfmart.

Office Max & Proftech

Office Max and Proftech orders must be a minimum of $50.00.

Service Contract Form

Anything service related must be submitted on the Service Request form, not as a non-catalog item. Software licences and agreements must also be submitted on Service Request forms. If you are unsure of which form to use, please contact Margaret Uyeno at 2-0025.

Procurement vendorfile

Please send your request when adding a new supplier to Wolfmart to the following address: procurement_vendorfile@stonybrook.edu. Do not send supplier file additions to the General Procurement email address.

Commodity Codes

It is extremely important for both reporting and Strategic Sourcing purposes to choose the correct commodity code for your transaction. Please call the help desk at 2-0025 or consult the Commodity Code Cheat Sheet located on the Wolfmart training page for further assistance.

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