Additional Resources, Forms and Checklists

Departure Questionnaire and Considerations when a Principal Investigator Leaves SBU

This Questionnaire is a tool for Principal Investigators to guide them through the closeout of research related activities. It highlights common issues/questions that require attention prior to the transition of a PI to a new institution. Other administrative services should be discussed with department heads, supervisors or local HR coordinators.

Download the Questionnaire

For associated guidance see PI Changes in Affiliation - PI Leaving SBU website resources

Procedure for Incoming Grants Transfer - Responsibilities Matrix

KEY P = Primary Responsibility S = Secondary Responsibility

Responsibilities	PI	Dept Admin	OSP Pre Award	OSP Post Award	Compliance	Human Resources/OGM
Contact the Sponsoring Agency, Department, and OSP in advance of the transfer date	P	S
Set up SBU NetID and sign relevant documents	P	S
Gather relinquishing documents from previous institution	P	S	S
Submit new proposal/subaward documents to the sponsoring agency	S	S	P
Complete fCOI training, and initiate forms/processes need from the applicable compliance areas (e.g. IRB, IACUC, equipment)	P				S	S
Initiate subawards off of award transferred to SBU	P	S	S	S
Setup advance award	S	S		P
Initiate payroll appointments	P	S				S

Procedures for Outgoing Grant Transfers to Another Institution - Responsibility Matrix

KEY P = Primary Responsibility S = Secondary Responsibility

Responsibilities	PI	Dept Admin	OSP Pre Award	OSP Post Award	Compliance	Human Resources/OGM
Notify home department and OSP of the intent to move to another institution as soon as possible (at least 90 days in advance).	P	S
Provide contact information for OSP at New Institution and last day of employment at SBU Provide list of awards/contracts requesting to be transferred. Provide list of equipment requesting to be transferred	P	S
Document relinquishment in the University myResearch system by processing an Award Modification Request attaching relinquishment statement,and submitting all Final Progress Reports	P	S
Support the current PI with the formulation of a list of awards/contracts to be transferred. Assist transferring PI with obtaining Departmental approval for transfers Provide advice on process and procedure for routing needed documentation to OSP	S	P
Support the PI in the compliant relinquishment of sponsored awards/contracts Review documentation to make sure it is compliant with University and Sponsor guidelines Submit approved relinquishment statements or other required documents to the sponsor per guidelines.			S	P