UUP Non-Renewals and End Temp Appointment

The following checklist is to assist departments with UUP employees separating service due to either non-renewal of appointment or End of Temporary appointment.

Item Action
  • PeopleSoft Form (State)

PeopleSoft Form (State)

Departments need to complete the appropriate Change Form for the separating employee.

  • Demographics Form

Employee Demographic Data Form

The department should ensure that the University has an up-to-date address of record for each separating employee. W-2 tax information is sent to the last address of record. Incorrect information may result in a former employee not receiving this important tax documents.

  • Voicemail

Change passwords and voice mail announcement(s). Phones may be forwarded to ensure no service interruptions.

  • ID Card/Badge
  • Keys & access cards
  • Parking passes
  • Procurement Card
  • Uniforms & lab coats
  • PC's/Laptop computers, printers
  • Software
  • Access to electronic services/databases
  • Office procedure manuals
  • PDA's (Palm Pilots, etc.)
  • Cell phones, beepers
  • Videos, DVD's, CD's
  • Hand tools
  • Supplies
  • Any and all University property

Departments are responsible for the collection of University/RF property and/or equipment that were assigned to the employee. Examples included, but are not specifically limited to those items listed to the left.

  • Library books, fines
  • Parking fines
  • Corporate Card balances
  • Environmental Health & Safety clearance
  • Employee benefits information

Departments should encourage separating employees to check with other University departments to ensure that they do not have any other outstanding issues.

  • Time sheets

Employee must submit all outstanding time sheets to the immediate supervisor.

For more information regarding UUP non-renewals and End of Temporary Appointments please contact the VP Coordinator for your divison.

Policies of the Board of Trustees

NYS/UUP Contract