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Pre-Arrival Information for Incoming Students

Welcome and congratulations on your acceptance to Stony Brook University!  Please refer to the steps below for information on preparing for your arrival to Stony Brook.  Here you'll find instructions on requesting a Form I-20/DS-2019, applying for your student visa, securing housing, and more!


STEP 1: REQUEST STONY BROOK UNIVERSITY FORM I-20 / DS-2019


Complete all required ‘Request for a Form I-20 / DS-2019’ forms in accessVIS - uploading your supplemental immigration and financial documentation to ensure timely review of your request.  ​Click here to login to accessVIS (vis.stonybrook.edu):

  1. Click the "Limited Services" link on the accessVIS homepage.
  2. If you have not yet received an email from VIS with your Limited Access Pin#, you may request to have your pin# emailed by clicking here!
  3. Once you receive your Limited Access Pin, log into Limited Services to begin the Request for a Form I-20 / DS-2019.
IMPORTANT: Visa & Immigration Services will not review requests for immigration documents until your admission is cleared by the appropriate admitting office (Undergraduate Admissions, the Graduate School, SPD, HSC, IAP).

 


STEP 2: CHECK I-20 / DS-2019 FOR ACCURACY


Upon receipt of your Form I-20 or DS-2019, review it carefully to confirm the biographical information matches your passport exactly. Your given, middle and surname must appear exactly as they do in your passport. Your date of birth should be in month/day/year format, and all other information must be correct.

If there are any mistakes, please contact our office immediately by e-mail: vis@stonybrook.edu. In the subject line, write "I-20 Correction" and include your full name and Stony Brook ID#. Within the body of the email, indicate the incorrect information (i.e. name spelling, date of birth, etc.).

 


STEP 3: SECURING HOUSING


Undergraduate Students:  To secure your on-campus housing, complete your New Student Preferences form in SOLAR to tell us your preferences for campus housing, meal plans, and more. All new students are required to submit their New Student Preferences online.

Graduate Students: To apply for on-campus housing, follow the instructions within your Admission Packet provided by your Graduate Department. For questions or concerns regarding off-campus living, housing/apartment listings, and other related matters, visit our Off-Campus Living website: stonybrook.edu/offcampusliving

Visiting & Exchange Students:  On campus housing is arranged for all exchange and visiting students. No application or deposit is required. Your room assignment will be posted in SOLAR and emailed to you one week prior to your arrival at SBU. Exchange and Visiting students may check-in to their dorms no earlier than Tuesday, January 19, 2016.  For information about housing, contact mariam.isack@stonybrook.edu

 


STEP 4: PAY THE SEVIS I-901 FEE


After you receive your SBU issued I-20/DS-2019, please remember to pay the mandatory, one-time SEVIS I-901 Fee online here.  Print a copy of your SEVIS fee payment receipt and have it with you when applying for your F-1/J-1 Visa at a U.S. Embassy/Consulate and when entering the U.S.

 


STEP 5: APPLY FOR AN F-1 OR J-1 VISA


If you are outside the U.S. and do not have a valid F-1 / J-1 Visa, follow the steps below to apply for your student visa at a U.S. Embassy/Consulate in your home country:

  1. Pay the SEVIS fee at www.fmjfee.com
  2. Schedule an appointment with a U.S. Embassy/Consulate - www.usembassy.gov
  3. Take your SBU I-20 / DS-2019, letter of admission, valid passport, SEVIS fee receipt, MRV (visa application) fee receipt, passport style photos (if applicable), and financial documents to your visa interview appointment.

Note:  Canadian citizens are exempt from Step 3, but must present their valid passport, SBU I-20 / DS-2019, SEVIS fee payment receipt at the port of entry to the U.S., and will hold F-1 status in the U.S. during their degree program at Stony Brook University.

For more information about the visa application process, please visit www.travel.state.gov

 


STEP 6: HEALTH REQUIREMENTS


Keeping you safe and healthy is a top priority at Stony Brook, therefore you must complete and return the following three forms to Student Health Services:

  1. Immunization Form: This form is to be completed and signed off by your physician.  If you are not 18 years old yet, your parent or guardian must fill out the Under 18 Consent for Emergency/Medical Treatment section.
  2. Meningitis Response Form: If you are 18 years of age or older, you may use SOLAR to submit the response form.
  3. Health Form: (Health History and Physical) before the first day of classes.

Return completed forms to Student Health Services two weeks prior to orientation.  Forms may be faxed to: (631)632-6936, or mailed to: Student Health Service, 1 Stadium Road, Stony Brook University, Stony Brook, NY 11794-3191

Make photocopies of these forms and bring them with you to orientation as well.
For more information on your International Student Health Insurance, click here.

 


STEP 7: ARRIVING TO THE UNITED STATES


You may enter the U.S. with your F-1 / J-1 Visa and SBU I-20 / DS-2019 up to (but no earlier than) 30 days before the start date indicated on your Stony Brook issued I-20/DS-2019.

Note: Students transferring from another U.S. school (item 3 on SBU I-20 states “Transfer pending from…”) are not subject to the 30 day arrival limitation and may re-enter the U.S. at any time with a valid F-1 Visa and SBU I-20.


Directions To Stony Brook University

Students have the option of using public transportation to get to Stony Brook University. The Long Island Railroad (LIRR) Stony Brook Station is conveniently located on campus. Here are different ways on how to get to the campus.


Public transportation from New York John F. Kennedy Airport (JFK):

From JFK airport, take the AIRTRAIN to Jamaica station for the Long Island Railroad (LIRR). The $5 trip to Jamaica station lasts approximately 5 minutes. From the Jamaica station, take the LIRR (Port Jefferson line, eastbound) to the Stony Brook station, about a 2 hour ride.

Purchase your LIRR ticket from one of the ticket machines before boarding the train. You may purchase your ticket on the train (cash only) however there is an additional fee on board the train. The ticket machines accept U.S. Currency in small denominations, credit and debit cards.

More information or the LIRR schedule is available at: http://lirr42.mta.info/


Public transportation from Newark Airport (EWR):

Students arriving from Newark Liberty International Airport, Click Here for how to get from EWR to New York City Penn Station. From New York Penn Station take the LIRR train to Stony Brook University.


Airport Shuttle Service from JFK Airport:

Stony Brook has partnered with Super Shuttle to provide transportation services from JFK airport to Stony Brook University at a reduced rate. To make reservation for Super shuttle Click Here.

 


STEP 8: VISA & IMMIGRATION SERVICES ORIENTATION & CHECK-IN


International Student Orientation is for all incoming international students in F-1 or J-1 status, including freshman, graduate, professional, transfer, and exchange students. This orientation is designed to help you learn about and understand important immigration regulations and procedures required of F-1 and J-1 students and to assist you in adjusting to Stony Brook University.

Upon arrival to the U.S. you are required to complete the Immigration Intake in accessVIS, you’re your attendance at an New Student Check-In session is mandatory.  Please visit our website for Check-In Schedule.

Undergraduate students are required to attend the in-person VIS Presentation during orientation week.

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