Additional Services Provided by Parking & Transportation
: The West Campus South P Lot Fueling Station, located in the Stony Brook University
Bus Facility, is a fully-computerized gasoline dispensing station with two gasoline
pumps and one diesel pump which dispense gasoline Monday through Saturday from 7am-7pm.
Only University-owned vehicles are permitted to access fuel, and each vehicle must
be equipped with a unique identification chip that will allow fuel to be dispensed.
Departments are encouraged to oversee their monthly fueling expenditures to ensure
FUELING SYSTEM OPERATING PROCEDURES: Fuel will not be dispensed without swiping a
valid SBU ID card. If you have a vehicle that has not been fitted with a fuel system
recognition device, please visit the Automotive Garage prior to fueling in order to
have the necessary equipment installed, or call (631) 632-6219.
: Our preventative maintenance scheduling is designed to provide University-owned
vehicles with a periodic safety and operational inspection, as well as ensure adherence to
industry-standard regiments of servicing. Scheduling frequency may vary according
to the projected use of the vehicle, but is typically performed on a six month rotation,
coinciding with an annual New York State Inspection, and the six month anniversary
in between. Notification of impending preventative maintenance and/or State Inspection
dates are sent out to each department accordingly.
Inspection services includes:
- Oil and filter change
- Service all other fluids as appropriate and check for abnormal appearances (color)
of antifreeze, transmission fluid, brake fluid, etc.
- Complete lubrication as per the manufacturer's specifications
- Inspection of electrical system including battery testing, connections, wiring conditions,
lighting, instrument panel, etc.
- Inspection of windshield wipers, all glass, brake system and components, exhaust
system, vehicle flooring integrity and all under vehicle components such as the transmission,
differential, transfer cases, etc.
- Review front end, steering, suspension system, cooling system, and all engine compartment
components such as belts, hoses, wiring, lines, sensors, etc.
- Check tires, adjust inflation, determine alignment quality
- Perform a road test to assess general vehicle operation
NEW YORK STATE EMISSIONS AND SAFETY INSPECTIONS: The Automotive Repair Facility is
a fully-authorized Enhanced State Emissions and Safety Inspection Station under the
aegis of the applicable laws of the State of New York and under the direction of the
New York State Department of Motor Vehicles. All automotive repair personnel are certified
New York State Motor Vehicle Inspectors.
: The Automotive Repair Facility is open Monday through Friday from 7am-3:30pm, and
is closed for business during New York State holidays. Vehicle maintenance/repair
services may be requested by users of Stony Brook University-owned vehicles by completing
and submitting a "Squawk Sheet". Once maintenance/repairs are complete, the user will
be contacted to come pick up the vehicle and sign the work request (a copy of the
work request detailing all work performed and parts used will be forwarded to the
appropriate Department for payment processing).
Vehicles may be dropped off to the Facility after hours, by placing the vehicle keys,
and a completed Squawk Sheet in the mail slot located at the front entrance to the
VEHICLE AND EQUIPMENT MAINTENANCE SERVICE EXPENSES: University Departments are required
to cover expenses associated with vehicle/equipment procurement, maintenance, repair
and fuel. Estimates for vehicle/equipment maintenance/repair may be obtained by contacting
the SBU Automotive Repair Facility in advance of submitting the vehicle/equipment
Automotive Repair Facility staff reserves the right to make a determination whether
the cost of maintenance/repair is appropriate with respect to the present value of
the vehicle or piece of equipment. In addition, Facility staff reserve the right to
hold and/or remove from service any vehicle or piece of equipment which may have unresolved
safety related issues.
MAINTENANCE WARRANTIES: All maintenance/repairs that are covered under the manufacturer's
warranty must be scheduled by the Automotive Repair Facility to be addressed by the
appropriate vendor. In the event that the Facility has utilized components either
new or remanufactured in the repair of vehicles, all warranty rights will be pursued
in cases of failure or unacceptable performance.