Aquelah Francis, Senior Event Coordinator for Programs & Traditions 2021-Current"Programs & Traditions at SEA has truly allowed me to fall in love with weekend life on campus. Working here is more than planning events, but creating bonds with students and giving them the college experience that they deserve. This job position is one that is definitely fulfilling and gratifying.."
"Within my role as Graduate Coordinator for SEA, I was able to to work directly with students, work with a team, learn about large scale program planning & improve my public speaking skills. The professional staff are always willing to help & encourage us to grow."
Daniel Howlin, Graduate Coordinator for Clubs & Orgs Fall 2019- Spring 2021
UNDERGRADUATE OPPORTUNITIES
The Event Coordinator position is designed to offer students an opportunity to learn how to plan, execute, and assess programs with the assistance of other student coordinators. Event Coordinators will report to the Assistant Director for Student Engagement and Activities and aim to specifically enhance the quality of programming and campus life.
Position tasks include, but are not limited to:
- Assist in the development, planning, and execution of weekly events for the Department of Student Engagement & Activities
- Provide staffing support at 1-2 weekly in-person evening events (typically on Fridays and Saturdays) including set-up, management, and breakdown of events as necessary
- Serve as a lead event coordinator for multiple events per semester which includes creating a marketing plan to be shared with the Branding and Marketing team
- Be a present and active member at weekly staff meetings by providing ideas, post-event evaluations and contributing to success of overall programming
- Attend and participate at trainings and supervision meetings
- Represent Student Engagement & Activities at campus events as needed
- Other duties as assigned
- In addition to the event coordinator responsibilities, staff members may take on a
functional assignments including but not limited to
- Inventory Management
- Assessment
- Internal Operations
- Volunteer Recruitment
- Tasks will be assigned closer to the beginning of the semester during training
Remuneration
This is an hourly paid student assistant position. The successful candidate will be expected to work approximately 8-10 hours per week at the tentative rate of $15/hour. Hours and pay rate subject to change based on yearly budget and scheduling approvals. This position can also be done through internship credit and Federal Work Study.
Tuition remission, health insurance and retirement benefits are not included as part of this position. Hours and pay rate subject to change based on yearly budget and scheduling approvals.
Skills and Qualifications
Required:
- Must be enrolled as a matriculated undergraduate at Stony Brook University.
- Applicants must maintain a minimum GPA of 2.25.
- Applicants must maintain appropriate conduct standing. A sanction of University Probation or higher, or a sanction of restriction from holding leadership positions will disqualify candidates.
- Availability of approximately 10 hrs/week - weekend availability is a must.
- Available to staff in person events weekly.
- Minimum of a one year commitment.
- Able to establish and maintain effective peer and supervisory relationships.
- Customer service experience.
- Preferred start date of 6/1/23. Must be available for a start date of no later than 7/1/23.
Available for the following dates:
- Staff Training Pt.1- Saturday, May 6th 10-2pm
- Staff Training Pt.2 (Fall 2023 Program Retreat- Thursday, May 18th 12-4pm- time tbd
- Summer Weeks of Welcome & Orientation: August 21-27th 2023
- Winter Weeks of Welcome & Orientation: January 18-21, 2024
- Weekly Staff Meetings: Fridays 3-5pm
Preferred:
- Prior experience with planning and executing large scale events.
- Ability to lift or carry up to 20 pounds.
- Previous experience working collaboratively as part of a diverse team.
- Ability to work independently, as well as part of a team, to meet deadlines.
- Possess strong attention to detail, organizational skills, and time management.
- Experience creating fliers in Canva.
- Summer & intersession availability.
Application Instructions
All interested applicants should fill out an application on SB Engaged and upload a resume and event proposal by March 20th at 9am. A reference form will be sent to you after you submit your application.
Please email sea_programsandtraditions@stonybrook.edu if you have any questions.
GRADUATE OPPORTUNITIES
GRADUATE STUDENT COORDINATOR FOR STUDENT ENGAGEMENT & ACTIVITIES
The Graduate Student Coordinator for Student Engagement & Activities is a position within the Department of Student Engagement and Activities broadly designed to offer graduate students an opportunity to assist all functions of the department including: administration, advising, training, leadership development, risk and event management for our 350+ student clubs/organizations, leaders, and advisors; and major programming and event planning.
Position tasks include, but are not limited to:
- Assist in the daily office operations of the Department of Student Engagement and Activities
- Review 25Live, and SB Engaged event request forms. Work with an assigned caseload of recognized student organizations to provide support and advisement to ensure success, adherence to departmental, University, and SUNY policies, and limit risk
- Attend supervisory, and departmental meetings and training
- Assist in the design and facilitation of resources, workshops, and training for student leaders and advisors
- Assist with planning and/or provide on-site support at student, departmental events, and campus traditions as needed, which sometimes take place in the evening and/or on weekends
- Assist with marketing, and assessment of events and departmental services
- Assist with annual re-registration for student organizations
- Assist with the new club/organization recognition process
- Assist with maintenance and utility of university's online student engagement platform known locally as "SB Engaged"
- Serve on committees and represent the department on panels and presentations as needed
- Assist in the recruitment, selection, onboarding, training, supervision, and recognition of undergraduate student staff and interns across the department.
- Occasional evening and weekend hours may be required
- Other duties as assigned
Remuneration
This is an hourly paid position for graduate students only. The successful candidate will be expected to work approximately 20 to 25 hours per week at the rate of $17 per hour, for 50 weeks throughout the year. Tuition remission, health insurance, and retirement benefits are not included as part of this position. Hours and pay rate subject to change based on yearly budget and scheduling approvals.Skills and Qualifications
Required:
- Must be enrolled as a matriculated graduate student at Stony Brook University for 2023-2024
- Applicants must maintain a minimum GPA of 3.0
- Applicants must maintain appropriate conduct standing. A sanction of University Probation or higher, or a sanction of restriction from holding leadership positions will disqualify candidates.
- Excellent customer service and communication skills (verbally, written, and interpersonally)
- Demonstrated effective use of organizational and planning skills, and managing workflow.
- Proficiency using various softwares, social media platforms, Google Apps, etc.
- Previous experience working collaboratively as part of a diverse team, and both establishing and maintaining effective peer and supervisory relationships
- Available and willing to work in person and/or virtual events as needed
- Willing and able to work the full academic year, as well as summer & winter-session. Must be able to maintain an established work schedule
- Available for the following dates:
- Summer Weeks of Welcome & Orientation: August 21-27th, 2023
- Winter Weeks of Welcome & Orientation: January 18-21st, 2024
Preferred:
- Availability to serve in role for more than 1 year
- Enrollment in Stony Brook Higher Education Administration program
- Prior experience working with or being part of a club or organization, planning events, advising or supervising students
- Previous experience working in an office environment
Application Instructions
Interested applicants should send a resume and cover letter to studentengagement@stonybrook.edu. For more information please visit our website at: stonybrook.edu/seaofopportunities. Deadline to apply is Monday, March 27th at 8am.