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  • Graduate Student Coordinator for Fraternity and Sorority Life

    The Graduate Student Coordinator for Fraternity and Sorority Life is a position within the Department of Student Engagement and Activities designed to offer graduate students an opportunity to assist the department in advising registered student organizations, aid in event planning and logistics, and develop transferable skills. The Graduate Student Coordinator for Fraternity and Sorority Life reports to the Program Coordinator for Student Engagement & Activities and aims specifically to enhance the quality of programming for recognized fraternal organizations.  

    Position tasks include, but are not limited to:

    •  Assist in the daily office operations of the Department of Student Engagement and Activities with a focus on fraternity and sorority life
    • Approve or deny event requests as submitted to 25live
    • Assist in the rotation of walk-in and student organization advising
    • Assist in the overall advisement of fraternity and sorority chapters and governing councils (including program planning, chapter operations, data management, etc.)
    • Assist in planning and execution of fraternity and sorority recruitment and intake
    • Co-advise at least one of Stony Brook University’s fraternity and sorority governing councils
    • Assist with Fraternity and Sorority Life marketing including the creation and distribution of a weekly fraternal newsletter; and managing social media efforts for the fraternity & sorority life community via various platforms (Facebook, Instagram, Website, etc.)
    • Oversee fraternity and sorority accreditation program, and assist underperforming chapters
    • Assist in the planning and implementation of large scale, traditional departmental events, including Leadership Retreats, National Hazing Prevention Week, IFSC Week, and Annual Awards Ceremony
    • Update and present new member orientation program and anti-hazing workshops
    • Oversee fraternal honor societies and their application process
    • Manage multiple projects and priorities for efficient workflow while providing excellent customer service to students of diverse backgrounds
    • Assist with the maintenance of our organization management system (SB Engaged) 
    • Attend Events Management Committee meeting
    • Assist office with developing new initiatives and special projects
    • Attend weekly staff meetings and in-service trainings
    • Occasional evening and weekend hours may be required
    • Other duties as assigned

    Remuneration

    This is an hourly paid position for graduate students only. The successful candidate will be expected to work approximately 20 to 25 hours per week at the rate of $17 per hour, for 50 weeks throughout the year. Tuition remission, health insurance, and retirement benefits are not included as part of this position. Hours and pay rate subject to change based on yearly budget and scheduling approval.

    Skills and Qualifications

    Required:

    • Must be enrolled as a full time graduate student at Stony Brook University for the 2020-2021 academic year
    • Applicants must be in good judicial and academic standing, with a minimum GPA of 3.0
    • Working knowledge of fraternity and sorority life
    • Excellent customer service and communication skills (verbally, written, and interpersonally)
    • Demonstrated ability to prioritize multiple projects and to work autonomously
    • Proficiency in using Google Apps and various social media platforms
    • Demonstrated effective use of organizational and planning skills, and managing workflow in a fast paced work environment
    • Previous experience working collaboratively as part of a diverse team, and both establishing and maintaining effective peer and supervisory relationships
    • Willing and able to work the full academic year, as well as summer sessions and winter break
    • Available for Program Advisors training, dates TBD
    • Available for staff training August 17-23, 2020 and January 19-22, 2021
    • Ability to lift or carry up to 20 pounds 

    Preferred:

    • Affiliation with and involvement in a recognized fraternity or sorority
    • Availability to serve in role for more than 1 year
    • Enrollment in Stony Brook Higher Education Administration program
    • Prior experience working with or being part of a club or organization, planning events, advising or supervising students
    • Previous experience working in an office environment

    Application Instructions

     All interested applicants should submit a letter of interest, resume, and contact information for 2-3 professional references to Samantha.Thompson@stonybrook.edu no later than May 5th, 2020

     

  • Graduate Student Coordinator for Clubs and Organizations

    The Graduate Student Coordinator for Clubs and Organizations is a position within the Department of Student Engagement and Activities broadly designed to offer graduate students an opportunity to assist with advising registered student organizations, aid in event planning and logistics, and develop transferable skills. The Graduate Student Coordinator reports to the Program Coordinator for Student Engagement and Activities and aims specifically to enhance the quality of programming and support provided for registered student organizations. 

    Position tasks include, but are not limited to:

    • Approve or deny event requests as submitted to 25live
    • Serve as the primary program advisor to a group of approximately 50 recognized student organizations
    • Attend supervisory meetings, program advisor meetings, and in-service trainings
    • Mitigate risk through appropriate event planning for the successful and safe completion of student events
    • Assist in the planning and implementation of large scale, traditional events
    • Assist in the planning and implementation of trainings and workshops for student leaders and advisors including but not limited to the Fall and Spring Leadership Conferences, 
    • Assist with re-registration for student organizations
    • Assist with the new club recognition process
    • Assist with departmental events as requested
    • Assess office functions and offer suggestions where appropriate
    • Represent the department on panels as needed
    • Assist with developing and conducting training sessions/workshops for departmental student staff
    • Occasional evening and weekend hours may be required
    • Other duties as assigned

    Remuneration

    These are hourly paid positions for graduate students only. Successful candidates will be expected to work approximately 20 to 25 hours per week at the rate of $17 per hour, for 50 weeks throughout the year. Tuition remission, health insurance, and retirement benefits are not included as part of this position. Hours and pay rate subject to change based on yearly budget and scheduling approvals.

    Skills and Qualifications

    Required:

    • Must be enrolled as a full time graduate student at Stony Brook University for the 2020-2021 academic year
    • Applicants must be in good judicial and academic standing, with a minimum GPA of 3.0
    • Excellent customer service and communication skills (verbally, written, and interpersonally)
    • Demonstrated ability to prioritize multiple projects and to work autonomously
    • Proficiency in using Google Apps and various social media platforms
    • Demonstrated effective use of organizational and planning skills, and managing workflow in a fast paced work environment
    • Previous experience working collaboratively as part of a diverse team, and both establishing and maintaining effective peer and supervisory relationships
    • Willing and able to work the full academic year, as well as summer sessions and winter break
    • Available for Program Advisors training, dates TBD
    • Available for staff training August 17-23, 2020 and January 19-22, 2021
    • Ability to lift or carry up to 20 pounds  

    Preferred:

    • Availability to serve in role for more than 1 year
    • Enrollment in Stony Brook Higher Education Administration program
    • Prior experience working with or being part of a club or organization, planning events, advising or supervising students
    • Knowledge of the Fraternity and Sorority community
    • Previous experience working in an office environment

    Application Instructions

    All interested applicants should submit a letter of interest, resume, and contact information for 2-3 professional references to Melissa.Scuccimarri@stonybrook.edu no later than May 5th, 2020.

     

  • Graduate Student Coordinator for Large Scale Programming

     

    The Department of Student Engagement and Activities works with various clubs, organizations, and departments to provide programming that caters to the vast diversity and interests of the student body. The Graduate Student Coordinator for Large Scale Programming reports to the Program Coordinator for Student Engagement, and is specifically geared toward aiding the office with large scale programming such as Opening Weekend, Seawolves Showcase, Winter Weekend and to enhance the quality of campus life and student engagement through consistent programming efforts.

    Position tasks include, but are not limited to:

    • Assist with large scale programming initiatives including but not limited to: Opening (First Night Out, Second Night Out, Seawolves Showcase, Winter Weekend)
    • Serve on the Council for Campus Activities Committee and assist with event planning, correspondence to event coordinators, ordering of supplies, and overall management and maintenance of funds in conjunction with the Program Coordinator for Student Engagement & Activities
    • Assist with the planning and implementation of the Fall & Spring Involvement Fairs 
    • Represent department at applicable University events
    • Assist in the maintenance of the budgets for Staffing, Programming, Co-Sponsorships, Opening, and Winter Weekend
    • Assist with the creation and updating of comprehensive guidelines/manual related to event planning and operations
    • Assist in the rotation of walk-in and student organization advising 
    • Assist with departmental programs and initiatives as needed
    • Other duties as assigned 

    Remuneration

    This is an hourly paid student assistant position for graduate students. This position works approximately 15-18 hours per week and the pay rate for this position is $17/hour. Tuition remission, health insurance and retirement benefits are not included as part of this position. Hours and pay rate subject to change based on yearly budget and scheduling approval.

    Skills & Qualifications 

    Required:

    • Must be enrolled full time in a Stony Brook graduate program for the academic year.
    • Willing and able to work the full academic year, as well as summer & winter-session. Must be able to maintain an established work schedule. Weekend availability is a non-negotiable requirement.
    • Must be available for training & Opening Weekend August 17-23rd, 2020.
    • Applicants must be in good judicial and academic standing, with a minimum GPA of 3.0.
    • Demonstrated effective use of organizational and planning skills, and managing workflow.
    • Proficiency using various softwares, social media platforms, Google Apps, etc.
    • Previous experience working collaboratively as part of a diverse team, and both establishing and maintaining effective peer and supervisory relationships.
    • Demonstrated ability to prioritize multiple projects and work autonomously.
    • Demonstrated adept communication skills (verbally, interpersonally, and writing).
    • Ability to effectively manage change, and operate under limited time constraints.
    • Must be able to lift and carry up to 25 pounds. Work is routinely performed in a standard indoor environment, with occasional events outdoors.
    • Position subject to standing, walking, sitting, bending, reaching, kneeling, pushing, pulling, and other physical movements involved in event set-up and break down.

    Preferred:

    • Availability to serve in role for more than 1 year
    • Enrollment in the Stony Brook Higher Education Administration program
    • Prior experience planning large-scale events, advising/supervising students, and working in a Student Activities/Student Life setting

     

    Application Instructions

    Please send an an up to date resume, cover letter, and email/ phone number for 2 professional resources to Rebecca.seifter@stonybrook.edu  no later than May 5th, 2020.