Frequently Asked Questions
See below for answers to some of our most frequently asked questions regarding Coronavirus and Student Engagement & Activities. For more information please contact us.
All campus events scheduled at least through May 15, 2020 will not take place as planned.
All in person student events - including programs, performances, practices, trainings, new members education/intake events, tabling, lectures, off-campus trips, and competitions/tournaments - through at least May 15, 2020 will be cancelled or must be conducted in a virtual way.
Staff in the Department of Student Engagement and Activities will be cancelling 25live reservations, however if there is an event you have in SBengaged that you would like to host virtually, we can absolutely help with that! Fill out this quick google form and we will change your event on SBEngaged to have a virtual location. Your group will then be able to add the specific meeting details such as a Zoom or Google Hangout link.
We recognize this is especially hard on those organizations whose large scale traditional events have been cancelled. Given the circumstances, we will work directly with groups to attempt to reschedule these events for the 2020-2021 academic year. Requests must be submitted via the Large Scale Event Rescheduling Form by the deadline of March 30th, 2020 at 8am. To be eligible to apply for pre-scheduling your organization must meet and adhere to the following criteria and parameters:
- Be in good standing as an organization.
- Must have a full and eligible executive board on your SBEngaged Roster
- Must not owe any outstanding invoices
- Must be registered with the Department of Student Engagement and Activities for the 2019-2020 academic year
Groups can only request rescheduling of events that were cancelled due to COVID 19. Meetings and trips cannot be scheduled at this time.
Student Engagement and Activities has the right to deny any event request submitted. Priority will be given to those events that have a history of taking place for 3 or more consecutive years (making 2020-2021 at least the 4th consecutive year).
Meet online via Zoom, Google Hangouts, Facetime, or Skype. For Google Hangouts simply create a calendar invite and you should see a tab that says “Add conferences”. Click that tab and you will have the option to select “Hangouts Meet”. Zoom is another great option to meet with your members virtually. For Zoom you can set up a meeting the same way as in Google Hangouts, just select Zoom instead.
Keep in touch with your members via social media, SB Engaged, GroupMe, or Slack.
All student club and organization travel has been cancelled until further notice due to CDC and government guidelines.
The purpose of the Student Organization Event Expense Tracker is for Student Engagement & Activities to compile all event expenses for which students experienced financial loss, either partially or fully as a result of these measures.
If your organization had a reservation that was cancelled by the University, please take a few moments to fill out this form. Please indicate all paid expenses lost, whether personal, from a University account (i.e. FSA, USG, GSO), or other club bank account. Your assigned program advisor will provide support to you in helping to inventory expenses and work with university agencies (i.e., USG, GSO, FSA) to help mitigate financial losses to your club.
Please note we cannot guarantee that all costs from contracts and vendors will be able to be recouped. Your program advisor will work alongside these funding agencies and your student club to optimize financial recovery.
USG funded clubs will not be penalized for having remaining funds in their budgets as a result of cancellations due to COVID-19. Please continue to check your emails for further updates from the Office of the Treasurer.