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Forms

Here are some of the forms you'll need to best manage your club/organization.


 

Donation Request

This form is to be used if a recognized student organization is interested in accepting a donation from an external organization. The donation can be monetary, or in goods and/or services. 

All student organizations should fill out this form PRIOR to accepting a donation, and should wait for approval before accepting any type of donation.

Donation Request Form


Driver Eligibility Form

Stony Brook University requires certain information to be submitted when a student is driving their personal car or a rental car to a University approval activity. University approved can include, but is not limited to, off campus trips and off campus events. One form should be filled out for each driver. 

The form only needs to be submitted once per academic year unless you are informed otherwise, or if some part of the driver's information has changed

This form must be filled out by the driver. Forms filled out by anyone other than the actual driver will be denied.

Driver Eligibility Form


  Executive Board Training 2019-2020: Re-Registration Presentation


Food Permit 

  Want to serve some delectable delights? Make sure you have a permit!

This link will open the Permit as a PDF. Print it out, fill it out, and submit it 10 days prior to your event.

Food Permit

Suffolk County Food Preparation Notice


 Entertainer Reference Form 

Got an awesome entertainer coming to play the music of the ages? Make sure they get approved by the University!

This form links to SB Engaged and will require logging in with your NetID and Password

This MUST be submitted 4 weeks in advance.

Entertainer Request Form


Portable Multimedia Kit Request 

Need some awesome Audio/Visual equipment to take your meeting to the next level? Fill out this form!

Please note - Portable Multimedia Kits can only be used in SAC 3rd floor rooms and may not be used for weekly meetings

This form links to SB Engaged and will require logging in with your NetID and Password.

Portable Multimedia Kit Request Form


Speaker Reference Form 

Got a knowledgeable speaker coming to get those brain juices flowing? Make sure they get approved by the University!

This form links to SB Engaged and will require logging in with your NetID and Password

This MUST be submitted 8 weeks in advance.

Speaker Request Form


E-Board Member Update Form 

Out with the old and in with the new is always good. Got a new E-board? Make sure we know who's running your club!

Please note this form is to be used for eboard members that are new mid semester, not during the re-registration periods. To avoid confusion, this form may be disabled at times.

This form links to SB Engaged and will require logging in with your NetID and Password.

E-Board Member Update Form


Faculty/Staff Advisor Update Form 

Professional assistance is necessary for every club. Got a new Faculty/Staff advisor? Make sure we know who it is!

Please note, this is for changes made during the academic year, not during the re-registration period, therefore the form may be disabled at certain times of the year

This form links to SB Engaged and will require logging in with your NetID and Password.

Faculty/Staff Advisor Update Form


Tell Us About Your Event 

Want to brag about the awesome time you had at your event? Make sure to fill out this form!

This form links to SB Engaged and will require logging in with your NetID and Password.

Tell Us About Your Event!


Fraternity & Sorority Five Star Verification Form

Need to verify that you're a five star organization? Make sure to fill out this form!

This form links to SB Engaged and will require logging in with your NetID and Password. Please submit a verification form no more than one week after the requirement is met.

Five Star Verification Form


Student Leader Coalition Registration

The Student Leader Coalition is an effort to bring similar groups together to speak on their club experiences, learn more about the club community as a whole and provide more opportunities for club collaboration.

Student Leader Coalition Registration


Fraternity & Sorority Recruitment Form

  F&S Recruitment Form Fall 2019


  Wellness Studio Contract Form

Only recognized student groups or individuals will be granted permission to use Wellness Studio 128 & 216 in the Campus Recreation Center.  Student groups are expected to comply with the Department of Campus Recreation policies and procedures. Failure to comply with these policies and procedures may result in the revocation of the Wellness Studio for activities and services. 

Wellness Studio Contract Form


Event Assessment & Feedback

This form will be used to collect feedback on student organization events/programs. An Event Assessment and Feedback Form should be completed for every program or event that an organization plans. These events include on campus events, off campus trips, and off campus events.

Event Assessment & Feedback Form


 Advisor Agreement Form

Found an advisor for your club? Make sure your advisor fills out this form!

This form links to SB Engaged and will require logging in with your NetID and Password.  The advisor of your club must fill out this form and not those in the club.

Advisor Agreement Form


 

 

Undergraduate Student Government Forms

For all other inquiries, please contact the Department of Student Engagement and Activities at 631-632-9392, email us at studentengagement@stonybrook.edu or visit our office in the Student Activities Center Room 218.