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Assistant Coordinator, Apartment Living Assistant, Student Life Assistant(Southampton), and Quad/Area Assistant Application

Please see our Job Descriptions below for specific responsibilities and requirements.

 

Positions Available:

Assistant Coordinator (6)

  • Conference Housing Specialist
  • Marketing Specialist
  • Student Staff Training and Development
  • Residential Risk Management

Apartment Living Assistant (5)

  • Schomburg West Apartments
  • Chapin Apartments 

Stony Brook Southampton Student Life Assistant (2)

Quad/Area Assistant (Multiple Hourly Positions)

  • Quad Area Offices (6)
  • Residential Community Standards (1)

General Requirements

  • Admission or current enrollment in Higher Education Administration Program (except for Stony Brook Southampton Student Life Assistant & Quad/Area Assistant positions)
  • 3.0 Cumulative and Semester GPA
  • Good Conduct and Financial Standing
  • Be able to work 20 hours a week (times vary depending on position)

Application Requirements

 

 

Application Deadline: March 23, 2018 at 11:59 pm

 

All questions can be referred to CampResRAInfo@stonybrook.edu

Job Descriptions

Assistant Coordinator Position Description

Conference Housing Specialist

The Conference Housing Specialist (CHS) position reports to the Assistant Director for Housing services and Associate Director of Residential Programs for Administration and Services, and works to support the both and support one of our primary functions of the Department of Residential Programs. The AC has a significant role in working collaboratively with professional staff in the development of student staff (Resident Assistants and Office Assistants), participating in department and University functions, and contributing to the overall progress in establishing a campus environment conducive to student success. The AC provides administrative support to the senior staff and establishes non­supervisory functional relationships with central office personnel, maintenance and custodial supervisors, and Residence Hall Directors & Apartment Living Coordinators.

Job Description:

Along with being responsible for assisting in the overall management of the Conference Housing functions, the Conference Housing Specialist will be responsible for the following:

  • Manage the Conference Housing homepage to ensure accurate and timely information for potential users or groups
  • Assist with managing the registration portal in the conference housing database to create client groups, registration links, and space reservations
  • Work with the Assistant Director for Housing Services to coordinate communication between the conference housing office and registered guests to ensure accurate and timely communication about reservation information
  • Assist with the invoicing and tracking of collections from user groups and sponsors
  • Assist the Assistant Director with coordination of reservation details (rosters, space prep, linen service, etc.) better the Conference Housing Office and the Conference Housing building staffs
  • Serve as the year round presence in the Conference Housing Office to provide front line customer support and respond to routine inquiries
  • May assist the Assistant Director in the supervision of Undergraduate student staff in their absence
  • Serves on-call  duty rotation during the evening for emergency response  throughout the year

 

Remuneration:

  • A bed-waiver for a  one bedroom or studio apartment
  • $16.00 per hour
  • An Apartments Meal Plan (20 meal swipes and 775 Dining Dollars) for the fall and spring.

Requirements:

  • Be able to work 20 hours per week  (primarily 9:00am­ 5:00pm, with some weekend and night obligations)
  • This twelve-month live on position is from June 1, 2018 to May 31, 2019.
  • Matriculation and full time enrollment in the Higher Education Administration graduate program at Stony Brook University, although consideration for enrollment in 6 credit hours may be given.
  • Maintain a cumulative and semester GPA of 3.0 and be in good conduct and financial standing.

 

Disclaimer:

  • The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job.
  • The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons.

 

Assistant Coordinator Position Description

Marketing Specialist

The Marketing Specialist position reports to Associate Director of Residential Programs for Administration and Services, and works to support the AD and support one of our primary functions of the Department of Residential Programs. The AC has a significant role in working collaboratively with professional staff in the development of student staff (Resident Assistants and Office Assistants), participating in department and University functions, and contributing to the overall progress in establishing a campus environment conducive to student success.

Job Description:

Along with being responsible for assisting in the overall management of the Marketing Office functions, the  Marketing Specialist will be responsible for the following:

  • Assisting with Division wide marketing initiatives including but not limited to:
  • website design and maintenance
  • managing social media platforms
  • general communication and promotional literature to current and prospective students as well as the University community at large development and implementation of marketing campaigns for specialized processes and events
  • Ensure that Campus Residences is compliant to the Stony Brook Branding Guidelines and expectations
  • Maintain and update the Campus Residences  electronic message system (SCALA).
  • Supervise student staff in the marketing office
  • Assist in the planning, coordination and implementation of large scale events / processes including Admitted Students Day, Family Day, Homecoming, Big Red Howl, Professional Staff Recruitment and Selection, Room Selection, etc.
  • Assist the Associate Director in any special projects as assigned
  • Serves on-call  duty rotation during the evening for emergency response  throughout the year

Remuneration:

  • A bed-waiver for a  one bedroom or studio apartment
  • $16.00 per hour
  • An Apartments Meal Plan (20 meal swipes and 775 Dining Dollars) for the fall and spring.

Requirements:

  • Be able to work 20 hours per week  (primarily 9:00am­ 5:00pm, with some weekend and night obligations)
  • This twelve-month live on position is from June 1, 2018 to May 31, 2019.
  • Matriculation and full time enrollment in the Higher Education Administration graduate program at Stony Brook University, although consideration for enrollment in 6 credit hours may be given.
  • Maintain a cumulative and semester GPA of 3.0 and be in good conduct and financial standing.

 

Disclaimer:

  • The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job.
  • The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons.



Assistant Coordinator Position Description

Student Staff Training and Development

The Student Staff Training and Development Assistant Coordinator reports to the Assistant Director for College Housing and works to support the both and support one of our primary functions of the Department of Residential Programs. The AC has a significant role in working collaboratively with professional staff in the development of student staff (Resident Assistants and Office Assistants), participating in department and University functions, and contributing to the overall progress in establishing a campus environment conducive to student success.

Job Description:

Student Staff Training and Development Committee

  • Assist with all event  and training needed of the Resident Assistant (RA) training for summer, fall, & winter
  • Organize and solicit professional staff  involvement in RA In-Services and Roundtable opportunities
  • Recruit instructors for RA Class and ensure all RA Applicants signed up for a course
  • Coordinate OA training & development with Quad/Area Office Managers

RA Conference

  • As an active committee member, the Assistant Coordinator takes minutes, collects feedback from committee members, and disseminates minutes to senior staff.
  • Assist chair(s) in creating and executing the vision for 2018 conference
  • Recruit and manage professional staff volunteer work for day of conference
  • Recruit and market RA Conference to regional schools
  • Assist with the management of one of the committee’s working groups (Administration & Registration, Food & Hospitality, Logistics, RA Programming Track, Pro/Grad Track, Marketing and Media, and Assessment) under the direction of the chair

Assessment

  • Assist with reviewing Key Performance Indicators and incorporating information into needed reports
  • Assess the department’s usage of Student Employment Learning Outcomes (SELO) and create associated reports
  • Serves on-call  duty rotation during the evening for emergency response  throughout the year

 

Requirements:

  • Be able to work 20 hours per week  (primarily 9:00am­ 5:00pm, with some weekend and night obligations)
  • This twelve-month live on position is from June 1, 2018 to May 31, 2019.
  • Matriculation and full time enrollment in the Higher Education Administration graduate program at Stony Brook University, although consideration for enrollment in 6 credit hours may be given.
  • Maintain a cumulative and semester GPA of 3.0 and be in good conduct and financial standing.

 

Disclaimer:

  • The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job.
  • The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons.

 

Assistant Coordinator Position Description

Residential Risk Management

The Assistant Coordinator for Residential Risk Management will provide professional, administrative and manual support for the day-to-day operations of Residential Risk Management. The incumbent will demonstrate professional judgment in multiple situations on a regular basis to determine assistance for student, parent, and Residential Staff inquiries.  The incumbent will coordinate and complete life safety/fire violation work orders, coordinate and respond to Environmental Health & Safety (EHS) inquiries regarding safety. This position will also assist with the coordination of parking petitions/appeals and special services parking requests along with handling on campus bicycle registration and surge protector pilot program distribution.

Job Description:

  • Monitor email correspondence and inquiries. Reply to correspondences, as needed.
  • Maintain electronic confidential and sensitive files for Residential Risk Management .
  • Using a state vehicle, travel to various locations to assess and respond to safety situations.

Inventory Control:

  • Manage inventory of safety supplies required for Risk Management, which includes the procurement of goods for the Residential Safety Program (Safety equipment includes flashlights, alarms, first aid supplies, etc.). Maintain accurate records.

Fire Alarm Assessment:

  • Assist with the assessment of fire alarm systems, door openers, test backup batteries, keypad programming, and all security features in order to ensure proper functioning. Testing is done once per semester.
  • Assist with completing Life Safety/Fire Violation work orders.
  • Provide support for event management and programming held several times per year and can involve 200+ students.

Access & Key Control:

  • Assist to coordinate and assign access to restricted spaces. Track and log requests for additional access.
  • Communicate with the ID Office regarding Risk Management badge assignments.
  • Provide escort to residential spaces.
  • Monitor and assign distribution of control and master keys.

Parking System Management:

  • Assist with the online qualtrics portal for the applications for freshman and sophomore parking petitions.
  • Assess exception appeals made by students to the parking guidelines. Assess the employment and/or medical necessity of each request and make a determination.
  • Process the application forms for special services permits and handle distribution of permits.

Publications Assistance:

  • Prepare the content of publications according to the risk management requirements. Research, draft/edit and fact-check publications using University reference sources.
  • Assist with website updates and social network accounts.

Student Staff Supervision:

  • Assist with staff supervision and direct work of student staff (i.e. hiring, schedules, online hourly approvals) for all student staff.
  • Assist with training students in security rules and procedures.
  • Other duties as assigned as appropriate based on rank and departmental mission.

Remuneration:

  • A bed-waiver for a premium suite (covered by 9 hours of work a week)
  • $16.00 per hour (11 hours a week)
  • An Apartments Meal Plan (20 meal swipes and 775 Dining Dollars) for the fall & spring.

Requirements:

  • Be able to work 20 hours per week  (primarily 9:00am­ 5:00pm, with some weekend and night obligations)
  • This twelve-month live on position is from June 1, 2018 to May 31, 2019.
  • Matriculation and full time enrollment in the Higher  Education Administration graduate program at Stony Brook University, although consideration for enrollment in 6 credit hours may be given.
  • Maintain a cumulative and semester GPA of 3.0 and be in good conduct and financial              standing.
  • Have, keep and maintain the appropriate valid NYS Driver’s License; have a motor vehicle record which is free from major violations or a pattern of repeat violations.

Disclaimer:

  • The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job.
  • The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons.

 

Apartment Living Assistant Position Description

The Apartment Living Assistant (ALA) position reports to Apartment Living Coordinator in one of the two apartment Areas: Chapin Apartments or Schomburg West Apartments. The ALA position has a significant role in working collaboratively with professional staff in the development of student staff (Resident Assistants and Office Assistants), participating in department and University functions, and contributing to the overall progress in establishing a campus environment conducive to student success. This position  has required hours for Tuesday evenings from 8:30pm to 11:00pm  and Tuesday & Thursday mornings from 10:00am to 12:00pm during the semester.

 

Job Description:

Along with contributing to the successful daily operations of the Apartments Area, All ALAs are expected to:

Staff Supervision

  • Assists the Apartment Living Coordinator with the supervision and training of Resident Assistants (RAs) in the areas of programming, functional assignments, spirit and pride, campus culture, etc. Acts in the place of ALC in their absence
  • Oversee Office Assistants (OAs) in the absence/understaffing of professional staff members (emergencies, meeting, training ...etc.)

Facilities & Crisis Management

  • Serves on-call  duty rotation during the evening for emergency response  throughout the year. Take charge with assessing emergency facilities requests in the absence of the ALC and appropriately document those incidents
  • Report to Area office and assists with emergency situations in coordinating tasks (snow storms, hurricanes, blackouts)
  • Assist with ensuring spaces are prepared for new students through space assessment. Conduct  Final Damage Assessments under the advisement of the ALC
  • Speak to residents about issues and concerns, educate them on policies and how to prevent issues in the future. Follow up with delegated work order requests and emergency issues

Health and Safety/ Community Standards

  • Conducts and coordinates monthly apartment inspections with RAs and ensures all documents are provided to staff. Manages area-wide Health and Safety  database (enter record, flags and follows up to alert ALC of multiple failures within six months)
  • Respond to Fire Safety violations and/or Health & Safety violations, follow up with residents and document incidents

Administrative/Committee Responsibilities

  • Approves Guest Request forms​ and Multipurpose Room Reservation requests
  • Coordinates monthly RA duty calendar and Check-in/Check-out Office Coverage
  • Assigned to work on Departmental Committee and works on other special projects, tasks and/or event planning may be required (GCLS; SARA; CARA; Homecoming; Training) assigned by ALC, AD and/or QOSM

 

Requirements:

  • Be able to work 20 hours per week  (primarily 9:00am­ 5:00pm, with some weekend and night obligations)
  • This twelve-month live on position is from June 1, 2018 to May 31, 2019.
  • Matriculation and full time enrollment in the Higher Education Administration graduate program at Stony Brook University, although consideration for enrollment in 6 credit hours may be given.
  • Maintain a cumulative and semester GPA of 3.0 and be in good conduct and financial standing.

 

Disclaimer:

  • The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job.
  • The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons.

 

Stony Brook Southampton Student Life Assistant Position Description

The Student Life Assistant (SLA) position reports to the Director of Student Life or Student Life Specialist (SLS), and works in support of one of the primary functions of the Southampton Student Life.  The SLA has a significant role working in collaboration with professional staff in the development of student staff (Resident Assistants and Office Assistants), participating in department and University functions, and contributing to the overall progress in establishing a campus environment conducive to student success. The person in this position will provide administrative support to the Student Life team and establish non-supervisory functional relationships with campus/office personnel, maintenance and custodial staff, and other campus constituents.  This position  has required hours for Tuesday mornings from 10:00am to 12:00pm and evenings from 8:30pm to 11:00pm during the semester.

Job Description:

Along with contributing to the successful daily operations of the Stony Brook Southampton, All SLAs are expected to:

Staff Supervision

  • Assists the SLS with the supervision and training of Resident Assistants (RAs) in the areas of programming, functional assignments, spirit and pride, campus culture, etc. Acts in the place of SLS in their absence
  • Oversee Office Assistants or Fitness Center Attendants in the absence/understaffing of professional staff members

Facilities  & Crisis Management

  • Serves on-call  duty rotation during the evening for emergency response  throughout the year. Take charge with assessing emergency facilities requests in the absence of the SLS/Director and appropriately document those incidents
  • Report to Area office and assists with emergency situations in coordinating tasks (snowstorms, hurricanes, blackouts)
  • Assist with ensuring spaces are prepared for new students through space assessment. Conduct Final Damage Assessments under the advisement of the SLS/Director
  • Speak to residents about issues and concerns, educate them on policies and how to prevent issues in the future. Follow up with delegated work order requests and emergency issues

Community Engagement/Health and Safety/ Community Standards

  • Conducts and coordinates monthly apartment inspections with RAs and ensures all documents are provided to staff.
  • Respond to Fire Safety violations and/or Health & Safety violations, follow up with residents and document incidents
  • Coordinate the Community Engagement Calendar , Social Media and Newsletters
  • Assist with the development of Community Relation efforts to enhance the campus experience for students

Conference Housing/Committee Responsibilities

  • Assigned to work on Departmental Committee and works on other special projects, tasks and/or event planning may be required assigned by SLS/Director
  • Over the summer, assist the Residence Life team with conference housing administration, duty, and other related assignments  

Remuneration:

  • A bed-waiver for a  one bedroom or double-single room within an apartment (covered by 13  office hours and an on-call shift a week– total 17 hours)
  • $15.00 per hour (after 17 hours of work)

 

Requirements:

  • Be able to work 20 hours per week  (primarily 9:00am­ 5:00pm, with some weekend and night obligations)
  • This twelve-month live on position is from June 1, 2018 to May 31, 2019.
  • Matriculation and full time enrollment  in a graduate program at Stony Brook University, although consideration for enrollment in 6 credit hours may be given.
  • Maintain a cumulative and semester GPA of 3.0 and be in good conduct and financial standing.

Disclaimer:

  • The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job.
  • The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons.

Quad/Area Assistant Position Description

Apartment, Central or Quad Office Areas

The Quad/Area Assistant position reports to an Assistant Director for College Housing and works to support area office operations and supports an Assistant Director in one of their primary functions within the Department of Residential Programs. The Lead Office Assistant has a significant role in working collaboratively with professional staff in the development of student staff (Resident Assistants and Office Assistants), participating in department and University functions, and contributing to the overall progress in establishing a campus environment conducive to student success. The Lead Office Assistant  provides administrative support to the senior staff and establishes non­supervisory functional relationships with Quad and Central Office personnel, maintenance and custodial supervisors, and Residence Hall Directors.

Job Description:

Along with contributing to the successful daily operations of an Area Office, Lead Office Assistant will work in support of the functions and responsibilities of various departmental areas. All Lead Office Assistants are expected to:

Supervision

  • Help with  management of Office Assistants and the Area Office in the absence of full time professional staff
  • Assist in the preparation and facilitation of Area trainings and sessions
  • Prepare and facilitate work through maintenance, custodial, and work crew staff members

Administrative

  • Review Area Office email and respond to inquiries
  • Assist with promotion of Area-wide events  and notices through creation of newsletters and posting on SCALA monitors
  • Review guidelines and processes independently to complete tasks
  • Review and approve the use of office computers, cameras, video cameras and projectors

Committee/Functional/Additional Responsibilities

  • As an active committee member, the Lead Office Assistant takes minutes, collects feedback from committee members, and disseminates minutes to senior staff.
  • Assist with reviewing Key Performance Indicators and incorporating information into needed reports
  • Help with special projects assigned by supervisor

 

Requirements:

  • Be able to work 20 hours per week  (primarily 9:00am­ 5:00pm, with some weekend and night obligations)
  • This ten-month position is from August 1, 2018 to May 31, 2019.
  • Matriculation and full time enrollment in graduate program at Stony Brook University, although consideration for             enrollment in 6 credit hours may be given.
  • Maintain a cumulative and semester GPA of 3.0 and be in good conduct and financial standing.

Remuneration:

  • $16.00 per hour for 20 hours a week

Disclaimer:

  • The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job.
  • The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons.

Quad/Area Assistant Position Description

Residential Community Standards

The Office of Residential Community Standards is dedicated to assisting students to examine their personal value system and prepare them to make positive contributions to their communities. The Area Assistant position reports to the Assistant Director of Residential Community Standards, works to support the Assistant Director, and support one of our primary functions of the Department of Residential Programs. The AC provides administrative and programmatic support to the professional staff in the Office of Residential Community Standards.

Job Description:

Along with contributing to the successful daily operations of the Office of Residential Community Standards, all ACs are expected to:

Administrative

  • Maintain residential judicial files and archive files, conduct periodic audits to ensure compliance, and track RHD /ALC paperwork submissions
  • Respond to requests for information from Residential Programs and Campus Residences staff members. Conduct judicial checks for various departments and offices
  • Assist with annual Conduct Database template/paperwork revisions and review. Assist with annual Clery Act Report

Developmental

  • Assist Residential Community Standards professional staff with various educational outreach programs
  • Assist Residential Community Standards professional staff with Pro Staff and Student Staff trainings including coordinating August and January Behind Closed Doors training day
  • Participate in departmental training and development sessions including retreats and trainings
  • Assist with Fall and Spring Administrative Hearing board recruitment and training
  • Serve as a member of the Community Standards Committee and other committees as assigned

Procedural

  • Assist with annual Terms of Occupancy updates and reviews

Requirements:

  • Be able to work 20 hours per week  (primarily 9:00am­ 5:00pm, with some weekend and night obligations)
  • This twelve-month live on position is from June 1, 2018 to May 31, 2019.
  • Matriculation and full time enrollment in the Higher  Education Administration graduate program at Stony Brook University, although consideration for enrollment in 6 credit hours may be given.
  • Maintain a cumulative and semester GPA of 3.0 and be in good conduct and financial standing.

Remuneration:

  • $16.00 per hour for 20 hours a week

Disclaimer:

  • The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job.
  • The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons.