End of Semester - Spring 2024 Closing Information

All residents must submit their check-out plans in the housing portal April 2 - May 1.

The Undergraduate Residence Halls close on Wednesday, May 15, 2024, at 6PM.

Current Graduate Housing Agreements end on Friday, May 31, 2024, at Noon.

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End of Semester - Quiet Hours Policies

24-Hour Quiet Hours begin on May 3, 2024, at 4PM and end on Friday May 17, 2024, at 9PM.

• During the final exam period, students may not host guests in the residence halls or apartments. Guests are only allowed to assist with a student moving out.
• While 24-hour quiet hours are in effect, residents are expected to ensure that they are not producing sound that can be heard beyond their room as students are studying and may be completing term assignments or taking exams virtually.
• While 24-hour quiet exist during the final exam period, that does not mean that normal sounds associated with move-out (ie. vacuums, carts rolling, etc.) and general day-to-day activities (ie. lawn mowing, vacuuming, etc.) will not occur.
• Students who violate any housing policy may be directed to vacate their spring assignment prior to other residents during the final exam period. 

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Checkout  Checklist

Prior to completing your checkout, please ensure you do the following:

• Speak to your roommates/suitemates regarding when everyone will leave, and determine who will be responsible to ensure your room/suite is in the same condition it was when you moved in.
• Remove all personal property from your bedroom and suite common spaces. 
• Reset furniture to its original layout.
• Sweep/vacuum your room, wipe down surfaces, and remove all trash.
• Large trash items should be brought directly to the dumpster outside of the building.
• Leave your closet and dresser/pedestal doors open so that staff can quickly confirm all property is removed and complete your checkout quickly.
• Close and lock your windows.
• Leave your curtains open.
• If applicable, set your thermostat to 70 degrees Fahrenheit.
• If you have a bicycle, please take it home with you. Any bicycles left over the summer (including bicycles chained up and secured outside) may be cut and removed.
• Do a walkthrough and ensure that you have removed all property from your assigned bedroom (check closets, drawers, etc.), common areas, and suite/apartment bathroom. 
• Remove any lanyards/keychains that your key may be on.
• Close and lock your bedroom and suite/apartment door. 

Download Checkout Checklist PDF

When checking out, one's room should be reset to its original condition. If there is any damage in your room, you should enter a work order in FixIt and discuss the damage with your building's Residence Hall Director (RHD) or your area office. 

Damage billing is determined by your building's RHD during final building inspections. While a Resident Assistant (RA) will assist you during checkout to ensure that your space is clear of personal belongings and secured, RAs do not determine damage billing. Any questions about damage or damage billing need to be discussed with your building's RHD directly. 

• Check-Out & Closing Information for Undergraduate Student Housing Agreement Holders

  Undergraduate students must fully move out of their residence hall 24 hours after their last final or by 6PM on May 15, 2024, whichever occurs first.

  All students will be required to complete an End of Semester checkout form in the housing portal to provide their Spring 2024 checkout plans. The form will go live on April 2 and closes on May 1.  Students who need to remain on campus beyond May 15, 2024 but no later than Friday May 17 can request a late checkout through this form.  If you have any questions, please contact your RHD or Area Office directly. 

  • Late departure extensions are limited and are usually only approved for students who are graduating (validated through data from students' accounts) and those that have a need to stay late to support closing operations/commencement for a unit or department (validated through lists shared with campus partners).
  • Students who have an approved late extension request may stay until Friday, May 17, 2024, at 6PM. Graduating seniors with the last graduation on Friday, May 17, may request an extension until 9PM to check-out. 
  • Students with a late extension will be billed $65 per night for all nights beyond May 14, 2024. Students who are staying until May 17, 2024, to participate in their commencement ceremony are not billed for any additional nights. All charges related to a Spring 2024 extension will show as a summer housing bill in the summer billing term. 

  Students who have summer housing for summer session 1 will be able to stay in their spring residence hall until their assigned move-over date to their summer assignment. Summer move over will occur between May 19 - May 20, 2024, as spaces are cleaned and available for students to move in to. 

  Where do I check out when I am ready?

  After one has prepared their space for check out, they will be able to check out with a staff member. If you are checking out before 5PM on Friday, May 3, 2024, or earlier, you will complete your checkout via the area office between 9AM and 4:30 PM, Monday-Friday.

  After May 3, 2024, students in residence halls will complete their checkout via the RA office in their building or via the area office in apartment style communities. RAs will be available between the hours of 8:30AM - 10:00PM throughout, and following, the final exam period to assist you with your checkout.

  Students are discouraged from checking out between 10:00PM and 8:30AM as the process of moving out could disrupt other community members. If a student must move out between 10:00PM and 8:30AM, they must obtain an express checkout envelope from the RA in the hall office while the office is open. While clearing their room, a student utilizing the express checkout envelope will need to fill out the envelope, seal their key inside it, and drop the express checkout envelope in the designated key box in their residence hall or outside the Area Office in apartment style communities. Students who utilize the express checkout options waive their right to dispute damage billing for their space. 

  Residents are expected to attend a closing building meeting hosted by their RA. Your building's RHD or your assigned RA will reach out with information about when closing meetings are scheduled for. 

• Check-Out & Closing Information for Graduate Student Housing Agreement Holders

   To aid our team in facilitating a smooth transition from the 2023-2024 agreement to the 2024-2025 agreement starting June 1,  students will be required to complete their End of Semester plans via the housing portal to provide their Spring 2024 checkout plans. The form will go live on April 2 and closes on May 1.

  Current Graduate Agreements end on May 31, 2024, at Noon. 

  All graduate students who did not select a 12-month agreement and did not complete the room selection process must be fully moved out by Noon on May 31, 2024.

  Students who completed room selection and chose a 12-month agreement will be contacted in mid-late May if they selected a different space than they are currently living in with information about when they will move to their new apartment.

  Where do I check out when I am ready?

  After one has prepared their space for checkout, they will need to checkout with a staff member. In graduate housing communities, all checkouts will occur via the area office. RAs and area staff will be available between the hours of 8:30 AM - 10:00 PM throughout, and following, the final exam period to assist you with your checkout. 

  Students are discouraged from checking out between 10PM and 8:30AM as the process of moving out could disrupt other community members. If a student must move out between 10PM and 8:30AM, they must obtain an express checkout envelope from the area office while the office is open. After clearing their room, a student utilizing the express checkout envelope will need to fill out the envelope, seal their key inside it, and drop the express checkout envelope in the designated key box outside the area office. Students who utilize the express checkout options waive their right to dispute damage billing for their space. 

  Residents are encouraged to attend a closing building meeting hosted by their RA. Your building's RHD or your assigned RA will reach out with information about when closing meetings are scheduled for.

   

If you have any questions related to closing, please contact your building's RHD or your Community's Area Office. Contact information for your Area's staff can be found on our Residential Community Contact Page.