Graduate Employment Opportunities

To Employers: If you have a graduate employment position you would like to have posted, please e-mail hea@stonybrook.edu the details, including the job title, job description, department, location, requirements, compensation, application process, and deadline. Please review the listings below as sample announcements. If a job you have posted is now filled, please e-mail hea@stonybrook.edu to have the listing removed.  If you would like to post a job through the Career Center, see the following    link for employers to request a Handshake account.

To HEA Students: The HEA program does not guarantee graduate employment to its students, but actively promotes graduate employment and/or assistantship opportunities available as noted below. They are listed in date order, with the most recent noted as the top. We receive and post graduate employment positions throughout the year, with most jobs beginning at the start of the summer, fall, and spring semesters.

To apply for any position noted, you should submit a resume and any other application requirements as indicated in the job announcement. Note that compensation varies based upon the job. Departments interchangeably use the terms GA (graduate assistant) and graduate employment. Very few departments offer tuition benefits/remission; some departments offer on-campus housing; most departments offer an hourly rate of pay. Be sure and ask the potential employer for specific compensation details. 

The Career Center supports HEA students & alumni in all aspects of the job search process, including self-assessment, job search strategy, resume and professional branding, interview skills and practice. Visit the Career Center website to learn more about how you can take advantage of the services and programs. Handshake, offered through the Career Center, is another good resource for on-campus and off-campus jobs. Log-in with your Stony Brook Net ID and password and create a student account.  You can also find the  Student Employment Site  for student & supervisor support,

• Stony Brook University - LGBTQ* Center - Graduate Coordinator
  The LGBTQ* Services Graduate Coordinator will be responsible for providing an affirming, supportive environment for the LGBTQ* community on Stony Brook University campus. Graduate Coordinator will be responsible for assisting with the supervision of a cohort of undergraduate interns, developing programming aimed at educating and celebrating the diversity of LGBTQ* communities, building strong community among LGBTQ* students across campus, and general management and oversight of the LGBTQ* Center. The ideal candidate for this internship is detail oriented, organized, excited to work as part of a team, and should have experience with program planning, leadership development, and supervision. Knowledge or familiarity about gender, sexuality, and social justice is a must!

   

  Pay Rate: $15 per hour

   

  This position is also available for Higher Education Administration Practicum credit 

   

  The link to apply via Handshake:    https://app.joinhandshake.com/jobs/3704752  
• Stony Brook University - Office of Undergraduate Education

  Office of Undergraduate Education, Melville Library E3310 Employment
  Start Date: ASAP
  Weekly Hours: 20 hours weekly.
  Work Schedule: Primarily during Monday-Friday from 9 a.m. - 5p.m.
  Hourly Wage: $13 per hour
  
  Qualifications: Applicants must be trustworthy, responsible and ‘quick on their feet’. Candidates should have strong communication skills; be able to work independently; strong organization skills; and detailed oriented.
  
  Duties include:
  • Assist in overall management of the Office of Undergraduate Education, which includes assisting with the reception front desk with telephone inquiries, greeting and assisting visitors, and scheduling appointments with staff advisors.
  • Responsible for assisting with administrative tasks such as scheduling appointments, scanning files, emails, answering phones, mailing, and other duties as assigned
  • Assist with programming and related efforts including marketing and public relations
  • Trained to assist with answering pre-health/pre-law and graduarion requirement information for students.
  • Perform assigned data analysis projects on graduation, course offerings, etc.
  • Complete various administrative duties as needed.
  • This position will work with both Pre-Professional Advising and Academic Success & Retention.
  
   Send your resumes to lakshmi.ramsoondar@stonybrook.edu Or visit us at Office of Undergraduate Education, Melville Library E3310

• Stony Brook University - Department of Student Community Development - Graduate Coordinator for Commuter Student Services & Off -Campus Living

  Department of Student Community Development:
  Graduate Coordinator for Commuter Student Services & Off -Campus Living Office
  
  Description: The Office of Commuter Student Services and Off-Campus Living supports our diverse commuter student population of over 15K, across academic levels, with social and educational programming, emphasizing community engagement, both on and off-campus. Furthermore, the office supports the greater campus community who rent in the local community, or are considering doing so.
  
  This graduate student coordinator position reports to the Program Coordinator for Commuter Student Services & Off-Campus Living.
  
  Position tasks include, but are not limited to, the following:
  ● Create, develop and facilitate educational programming, outreach, and events targeted to commuter students, and other special student populations (e.g. international students, graduate students, non-traditional students, etc.); manage facility and resource reservations
  ● Support coordination and execution of programs related to the Commuter Assistant Program, a prestigious undergraduate student leadership and peer-mentor program; programs may include trainings, leadership development opportunities and team building/social events
  ● Facilitate programming and outreach related to Commuter Assistant recruitment, interview and selection process (for 21-22 cohort); lead all administrative duties related to this undertaking
  ● Advise campus community members on off-campus living/housing matters and assist with group presentations, as needed
  ● Serve as advocate and resource for commuter students; address individual needs and concerns via email, phone and in-person visits; refer to on- and off-campus partners, as appropriate
  ● Assist with the supervision of departmental undergraduate student staff and interns
  ● Conduct presentations to target populations; solicit feedback and integrate into office services
  ● Recommend improvements to current systems; prepare new/updated tools (spreadsheets, databases, etc.)
  ● Assist with drafting of annual and mid-year reports, strategic plans and key performance indicators
  ● Assist with budget tracking and procurement processes, as necessary
  ● Other duties as assigned
  
  This is approximately a 20 hour/week commitment, paying $16/hour. Tuition remission, health insurance, and retirement benefits are not included as part of this hourly student assistant position.

  Hours and pay rate subject to change based on yearly budget and scheduling approvals. The ideal candidate is a self-starter and is comfortable working autonomously on projects, but also has the ability to be flexible working in a face paced team setting. Additionally, it will be important that interested applicants have a knowledge of the fundamentals of student development theory, a student-centered focus, strong computer skills, experience working with a diverse student population and the ability to communicate effectively both verbally and in writing

  If interested, please send a cover letter and resume to nicole.chiuchiolo@stonybrook.edu

• Stony Brook University - Department of Student Community Development - Business Operations Graduate Coordinator

  Department of Student Community Development
  Business Operations Graduate Coordinator
  
  Office Description:
  As a graduate coordinator for the Department of Student Community Development (SCD), this role will support all area units (Commuter Student Services & Off-Campus Living (CSS/OCL), Student Media/WUSB 90.1FM (SM), Center for Civic Justice (CCJ)). At this time, the anticipated emphasis is on the CSS/OCL and SM units. (More information about each unit is available below the position details.*)
  
  This position reports to the Director for Student Community Development and the Program Coordinator for Commuter Student Services & Off-Campus Living.
  
  Position tasks include, but are not limited to, the following:
  ● Foster productive relationships with local businesses to build upon existing database of sponsors and/or underwriters for both the off-campus living and WUSB radio operations; develop and execute outreach plan
  ● Network with local organizations and elected officials, as well as town centers and chambers of commerce to expand reach of contribution and connection to local community
  ● Track off-campus living revenue stream, and prepare and maintain organized files of all related budgetary documentation; recommend and seek additional sources of revenue
  ● Update area websites, as needed, with emphasis on off-campus living/housing listing website
  ● Support data tracking needs, including but not limited to off-campus living behavior police reports; assess usage of off campus living/housing resources and make recommendations for improvement
  ● Prepare and assign purchase order requisitions in Wolfmart and collect all justification documentation for monthly state credit card certifications; submit catering orders
  ● Advise campus community members on off-campus living/housing matters and assist with group presentations, as needed
  ● Recommend improvements to current systems; prepare new/updated tools (spreadsheets, databases, etc.)
  ● Support general student engagement efforts, as needed, including program facilitation and outreach
  ● Assist with the staff training and implementation of comprehensive guidelines/manual related to off-campus living/housing operations; collaborate with, and delegate to, undergraduate student staff and interns, as appropriate
  ● Assist with drafting of annual and mid-year reports, strategic plans and key performance indicators
  ● Represent department on campus committee meetings, as assigned
  ● Other duties as assigned
  
  This is approximately a 20 hour/week commitment, paying $16/hour. Tuition remission, health insurance, and retirement benefits are not included as part of this hourly student assistant position. Hours and pay rate subject to change based on yearly budget and scheduling approvals.
  
  The ideal candidate is a self-starter and is comfortable working autonomously on projects, but also has the ability to be flexible working in a face paced team setting. Additionally, it will be important that interested applicants have a knowledge of the fundamentals of student development theory, a student-centered focus, strong computer skills, experience working with a diverse student population and the ability to communicate ef ectively both verbally and in writing.
  
  If interested, please send a cover letter and resume to nicole.chiuchiolo@stonybrook.edu
  
  *Area Overviews
  CSS/OCL supports our diverse commuter student population of over 15K, across academic levels, with social and educational programming, emphasizing community engagement, both on and off-campus. Furthermore, the office supports the greater campus community who rent in the local community, or are considering doing so.
  SM provides information and services to the campus and surrounding communities through the use of media, and advises student media through education, event planning, media career resources and public service announcements for the campus and community. This unit also oversees the University's non-commercial radio station, licensed by the FCC.
  CCJ provides services, support and coordination for programs and opportunities that cultivate, develop and empower active and engaged Seawolves to positively contribute to the betterment of their communities through awareness, advocacy and action. This unit manages campus voter registration and engagement, as well as campus food pantry operations.

• Stony Brook University - Student Centers - Audio Visual Equipment Coordinator

  Graduate Audio Visual Equipment Coordinator  

  Audio visual technicians must be creative and flexible with strong communication skills and the ability to interact with coworkers and clients.   Proficient with computer systems, Audio Mixing equipment, and Microphones used in multimedia production. This position is Technical based as the ideal candidate must be able to manage and troubleshoot a wide array of Audio Visual Equipment. Candidates should have excellent customer service skills, management skills, and good interpersonal communications skills.

  Basic Qualifications

  • Matriculated Graduate Student at Stony Brook University

  • Prior knowledge of mixing, operating and troubleshooting Audio Visual Equipment

  • Proficient in Microsoft Excel and PowerPoint

  • Must have a flexible work schedule 

  Primary Responsibilities

  • Set up and operate equipment such as microphones, sound speakers, projectors, wires, cables, laptops, instruments and sound boards for events and functions such as concerts, meetings, conventions, presentations, and any other events that happen at the SAC and Union

  • Test equipment to ensure they are in good and safe working condition.

  • Perform equipment additions, removals, repairs, replacements, and updates 

  • Identify and resolve equipment malfunctions

  • Help manage and train student workforce

  • Run scheduled events as well as assist other students on events

  • Maintain the work room and store room clean, safe and organized.

  • Provide excellent equipment services to meet client expectations.

  • Help maintain schedule and schedule techs on events when needed 

    To Apply, Send a resume to:  michael.ingenito@stonybrook.edu 

• Stony Brook University - Graduate Accounting Specialist

  TITLE: Graduate Accounting Specialist
  
  SUMMARY: Works closely with event organizers and reservations staff to ensure timely invoicing of all events and coordinators expeditious payments which allow the department to maintain our facilities to the highest possible standards and provide customers with an experience they will love.
  JOB STATUS: Part-time (20 hrs/week), year round PAY RATE: $18.50/hour
  REPORTS TO: Associate Director Facilities Operations
  
  RESPONSIBILITIES:

  1. Coordinate the invoicing of all events and services in the SAC & SBU
  2. Process and track payments. Provide Outstanding Customer Service
  3. Assist with Planning Outstanding Events
  4. Manage accounts receivable
  5. Follow & execute cash control procedures
  6. Billing & invoice reconciliation
  7. Assist with supervision of Accounting/Billing Internship Program
  8. Understand the basic functions of our Facilities and Services
  9. Weekly special projects including gathering and assessing facility usage data
  10. Demonstrate initiative and a proactive, yet collegial leadership role in the office
  11. Other acts of heroism as needed
  
  QUALIFICATIONS:
  1. Commitment to excellent customer service and attention to detail
  2. Excellent organizational and interpersonal skills
  3. Knowledge of Microsoft Word, Excel, PowerPoint, and Google Apps
  4. A sense of commitment to the goals of the Stony Brook University
  5. 3.0 cumulative grade point average
  
  TO APPLY: Email your resume and cover-letter to: Hedieh.Yazdanseta@stonybrook.edu

• Stony Brook University - Graduate Events Management Specialist

  GRADUATE EVENTS MANAGEMENT SPECIALIST

  Job Description

  TITLE:  Graduate Events Management Specialist

  SUMMARY:   The Graduate Events Management Specialist (GEMS) provides administrative support with principle duties to include event management, staff scheduling, and preparation of agendas/minutes for the Events Management Committee. The GEMS also assists the Risk Management Coordinator in assessment initiatives focusing on guest satisfaction, staff development, and ad hoc assessment projects.

  JOB STATUS:        Part-time (20 hrs/week), year round

  PAY RATE:            $18.50

  REPORTS TO:     Risk Management Coordinator

  RESPONSIBILITIES:

  1. Track event facilities service requests and invoices memos
  2. Assist with processing request forms in our (25Live) reservations system and provide general Reservations Office coverage
  3. Assist with supervision of Event Managers and Internship Program
  4. Assist in tracking VIP events and coordinating staff scheduling
  5. Understand the basic functions of our Facilities and Services
  6. Ensure that all phases of event production are implemented in  accordance with University and departmental policies and procedures
  7. Weekly special projects including gathering and assessing facility usage data (set up reports, usage reports, surveys)
  8. Attend weekly Events Management Committee Meeting (Tuesdays, 2pm) and assist in preparing meeting agenda and compiling minutes
  9. Attend departmental staff meetings:
     1. Monthly Facilities Operations Meeting
     2. Weekly Facilities Reservations Meeting
     3. Co-Chair Bi-Weekly Events Management Staff Meetings
  10. Demonstrate initiative and exercise a proactive, collegial leadership role in the office
  11. Other acts of heroism as needed

  QUALIFICATIONS:

  1. Commitment to excellent customer service and attention to detail
  2. Excellent organizational and interpersonal skills
  3. Knowledge of Microsoft Word, Excel, PowerPoint, and Google Apps
  4. A sense of commitment to the goals of the Stony Brook University
  5. 3.0 cumulative grade point average.
     
     
     
     Please send a resume and cover letter to Hedieh Yazdanseta at Hedieh.Yazdanseta@stonybrook.edu
• Stony Brook University - Department of Student Engagement & Activities - Graduate Coordinator for Digital Marketing

  GRADUATE COORDINATOR FOR DIGITAL MARKETING

  The Graduate Student Coordinator for Digital Marketing is a position within the Department of Student Engagement and Activities broadly designed to offer graduate students an opportunity to develop, coordinate, and execute marketing and branding strategies for the department. The Graduate Student Coordinator for Digital Marketing role aims to promote student engagement across campus using digital and print media, social media outlets, and in person experiences. 

  Position tasks include, but are not limited to:

  • Work in conjunction with the Program Coordinator to coordinate and implement strategic digital and print marketing campaigns/content for the department, assist in the mission to promote student engagement across campus, highlight student organizations and events, and mass distribution of departmental events and initiatives 
  • Create graphics and videos to meet the needs of the department on an ongoing basis 
  • Co-supervise a team of undergraduate marketing interns, conduct one-on-one and staff meetings, provide training, and support leadership development
  • Serve as a liaison to the Programs and Traditions team and Council for Campus Activities to connect and coordinate marketing efforts for weekly events and large scale programs
  • Assess marketing and social media efforts, perform social media analytics, and operate surveys 
  • Benchmark peer institutions to evaluate current trends, strategies, and opportunities for growth
  • Oversee the departmental Instagram and Facebook page to ensure adequate promotion of upcoming events, general announcements, and updates
  • Support in managing, creating, and editing departmental website using OU Campus
  • Work collaboratively with marketing peers to support cross-departmental programs and initiatives 
  • Assist in developing and conducting workshops for student staff and/or student organizations
  • Attend supervisory meetings, program advisor meetings, and departmental trainings
  • Serve as Program Advisor to a cohort of recognized student organizations as needed
  • Assist with large scale departmental events as needed, as well as new initiatives and special projects
  • Serve on committees and represent the department on panels and presentations as needed
  • Occasional evening and weekend hours may be required
  • Other duties as assigned

  Remuneration

  This is an hourly paid position for graduate students only. The successful candidate will be expected to work approximately 20 to 25 hours per week at the rate of $16.50 per hour, for 50 weeks throughout the year. Tuition remission, health insurance, and retirement benefits are not included as part of this position. Hours and pay rate subject to change based on yearly budget and scheduling approvals.

  Skills and Qualifications

  Required:

  • Must be enrolled as a matriculated full time graduate student at Stony Brook University for 2021-2022 
  • Applicants must maintain a minimum GPA of 3.0 
  • Applicants must maintain appropriate conduct standing. A sanction of University Probation or higher, or a sanction of restriction from holding leadership positions will disqualify candidates.
  • Excellent customer service and communication skills (verbally, written, and interpersonally)
  • Proficiency in using various softwares including Google Apps and social media platforms (Instagram and Facebook)
  • Demonstrated effective use of organizational and planning skills, attention to detail, and managing workflow
  • Previous experience working collaboratively as part of a diverse team, and both establishing and maintaining effective peer and supervisory relationships
  • Willing and able to work the full academic year, as well as summer & winter-session. Must be able to maintain an established work schedule
  • Available and willing to work in person and/or virtual events as needed.
  • Must be available for a start date of no later than 7/1/21.
  • Available for the following dates:
  • SBU Weeks of Welcome & Orientation: August 16-22, 2021
  • SBU WOW Winter Opening- January 20-23, 2022

  Preferred:

  • Preferred start date of 6/1/21
  • Availability to serve in role for more than 1 year
  • Enrollment in Stony Brook Higher Education Administration program
  • Prior experience overseeing business social media accounts and developing content and strategy
  • Prior experience working in an office environment
  • Experience using Canva and Adobe Creative Cloud products

  Application Instructions

  Interested applicants should apply through the SEA Graduate Coordinator Application that can be found on SB Engaged under Campus Links, or on our website at: stonybrook.edu/seaofopportunities . Deadline to apply is Monday, April 12th at 8am. 

   

• Stony Brook University - Department of Student Engagement & Activities - Graduate Coordinator for Fraternity & Sorority Life

  GRADUATE COORDINATOR FOR FRATERNITY & SORORITY LIFE

  The Graduate Student Coordinator for Fraternity and Sorority Life is a position within the Department of Student Engagement and Activities designed to offer graduate students an opportunity to assist the department in advising recognized student organizations, aid in event planning and logistics, and develop transferable skills. The Graduate Student Coordinator for Fraternity and Sorority Life reports to the Program Coordinator for Student Engagement & Activities and aims specifically to enhance the quality of programming for recognized fraternal organizations.

  Position tasks include, but are not limited to:

  • Assist in the daily office operations of the Department of Student Engagement and Activities with a focus on fraternity and sorority life
  • Serve as the primary program advisor to a cohort of recognized student organizations
  • Approve or deny event requests as submitted to 25 Live and SB Engaged
  • Attend supervisory meetings, program advisor meetings, and departmental trainings
  • Assist in the overall advisement of fraternity and sorority chapters and governing councils (including program planning, chapter operations, data management, etc.)
  • Assist in planning and execution of fraternity and sorority recruitment and intake
  • Co-advise at least one of Stony Brook University’s fraternity and sorority governing councils
  • Oversee fraternity and sorority accreditation program, and assist underperforming chapters
  • Assist in the planning and implementation of large scale, traditional events including but not limited to: Leadership Programming, National Hazing Prevention Week, IFSC Week, Homecoming, Awards Ceremonies as needed
  • Assist in the planning and implementation of trainings and workshops for student leaders and advisors 
  • Re-establish fraternal honor societies and manage application process
  • Assist office with developing new initiatives and special projects
  • Serve on committees and represent the department on panels and presentations as needed
  • Assist with organizational conduct caseload
  • Occasional evening and weekend hours may be required
  • Other duties as assigned 

  Remuneration

  This is an hourly paid position for graduate students only. The successful candidate will be expected to work approximately 20 to 25 hours per week at the rate of $16.50 per hour, for 50 weeks throughout the year. Tuition remission, health insurance, and retirement benefits are not included as part of this position. Hours and pay rate subject to change based on yearly budget and scheduling approval.

  Skills and Qualifications

  Required:

  • Must be enrolled as a matriculated graduate student at Stony Brook University for 2021-2022 
  • Applicants must maintain a GPA of 3.0 or higher
  • Applicants must maintain appropriate conduct standing. A sanction of University Probation or higher, or a sanction of restriction from holding leadership positions will disqualify candidates
  • Working knowledge of fraternity and sorority life
  • Excellent customer service and communication skills (verbally, written, and interpersonally)
  • Proficiency using various softwares, social media platforms, Google Apps, etc.
  • Demonstrated effective use of organizational and planning skills, and managing workflow in a fast paced work environment
  • Previous experience working collaboratively as part of a diverse team, and both establishing and maintaining effective peer and supervisory relationships
  • Willing and able to work the full academic year, as well as summer & winter-session. Must be able to maintain an established work schedule.
  • Available and willing to work in person and/or virtual events as needed.
  • Must be available for a start date of no later than 7/1/21.
  • Available for the following dates:
  • SBU Weeks of Welcome & Orientation: August 16-22, 2021
  • SBU WOW Winter Opening: January 20-23, 2022

  Preferred:

  • Preferred start date of 6/1/21
  • Affiliation with and involvement in a recognized fraternity or sorority
  • Availability to serve in role for more than 1 year
  • Enrollment in Stony Brook Higher Education Administration program
  • Prior experience working with or being part of a club or organization, planning events, advising and/or supervising students

  Application Instructions

  Interested applicants should apply through the SEA Graduate Coordinator Application that can be found on SB Engaged under Campus Links, or on our website at: stonybrook.edu/seaofopportunities . Deadline to apply is Monday, April 12th at 8am.
  

• Stony Brook University - Department of Student Engagement and Activities - Graduate Coordinator for Clubs & Organizations

  GRADUATE COORDINATOR FOR CLUBS & ORGANIZATIONS

  The Graduate Student Coordinator for Clubs and Organizations is a position within the Department of Student Engagement and Activities broadly designed to offer graduate students an opportunity to assist with advising registered student organizations, aid in event planning and logistics, and develop transferable skills. The Graduate Student Coordinator reports to the Program Coordinator for Student Engagement and Activities and aims specifically to enhance the quality of programming and support provided for registered student organizations. 

  Position tasks include, but are not limited to:

  • Assist in the daily office operations of the Department of Student Engagement and Activities with a focus on clubs and organizations
  • Serve as the primary program advisor to a group of approximately 50-70 recognized student organizations
  • Approve or deny event requests as submitted to 25 Live and SB Engaged
  • Attend supervisory meetings, program advisor meetings, and departmental trainings
  • Mitigate risk through appropriate event planning for the successful and safe completion of student events
  • Assist in the planning and implementation of large scale, traditional events as needed
  • Assist in the planning and implementation of trainings and workshops for student leaders and advisors including but not limited to the Fall and Spring Leadership Conferences
  • Assist with re-registration for student organizations
  • Assist with the new club recognition process
  • Assist office with developing new initiatives and special projects
  • Serve on committees and represent the department on panels and presentations as needed
  • Assist with developing and conducting training sessions/workshops for departmental student staff
  • Occasional evening and weekend hours may be required
  • Other duties as assigned

  Remuneration

  This is an hourly paid position for graduate students only. The successful candidate will be expected to work approximately 20 to 25 hours per week at the rate of $16.50 per hour, for 50 weeks throughout the year. Tuition remission, health insurance, and retirement benefits are not included as part of this position. Hours and pay rate subject to change based on yearly budget and scheduling approvals.

  Skills and Qualifications

  Required:

  • Must be enrolled as a matriculated full time graduate student at Stony Brook University for 2021-2022 

  • Applicants must maintain a minimum GPA of 3.0 
  • Applicants must maintain appropriate conduct standing. A sanction of University Probation or higher, or a sanction of restriction from holding leadership positions will disqualify candidates
  • Excellent customer service and communication skills (verbally, written, and interpersonally)
  • Proficiency using various softwares, social media platforms, Google Apps, etc.
  • Demonstrated effective use of organizational and planning skills, and managing workflow
  • Previous experience working collaboratively as part of a diverse team, and both establishing and maintaining effective peer and supervisory relationships
  • Willing and able to work the full academic year, as well as summer & winter-session. Must be able to maintain an established work schedule.
  • Available and willing to work in person and/or virtual events as needed. 
  • Must be available for a start date of no later than 6/1/21.
  • Available for the following dates:
  • SBU Weeks of Welcome & Orientation: August 16-22, 2021
  • SBU WOW Winter Opening: January 20-23, 2022

  Preferred:

  • Availability to serve in role for more than 1 year
  • Enrollment in Stony Brook Higher Education Administration program
  • Prior experience working with or being part of a club or organization, planning events, and advising and/or supervising students

  Application Instructions

  Interested applicants should apply through the SEA Graduate Coordinator Application that can be found on SB Engaged under Campus Links, or on our website at: stonybrook.edu/seaofopportunities . Deadline to apply is Monday, April 12th at 8am. 

   

• Stony Brook University - Department of Student Engagement & Activities - Graduate Coordinator for Campus Programs

  GRADUATE COORDINATOR FOR CAMPUS PROGRAMS

  The Department of Student Engagement and Activities works with various clubs, organizations, and departments to provide programming that caters to the vast diversity and interests of the student body. The Graduate Student Coordinator for Large Scale Programming reports to the Program Coordinator for Student Engagement & Activities, and is specifically geared toward aiding the office with large scale programming such as SBU Weeks of Welcome (Summer & Winter), Homecoming & Seawolves Showcase, and to enhance the quality of campus life and student engagement through consistent programming efforts.

  Position tasks include, but are not limited to:

  • Assist with large scale programming initiatives including but not limited to: Weeks of Welcome, Homecoming, etc.

  • Serve on the Council for Campus Activities Committee and assist with event planning, correspondence to event coordinators, ordering of supplies, and overall management and maintenance of funds in conjunction with the Program Coordinator for Student Engagement & Activities

  • Assist in the maintenance of area budget

  • Assist with the creation and updating of comprehensive guidelines/manual related to event planning and operations

  • Assist with ongoing supervision of undergraduate staff and interns
  • Attend supervisory meetings, program advisor meetings, and departmental trainings
  • Plan, attend, and conduct weekly staff meetings 
  • Coordinate Student Staffing Schedule, handle shift changes, and publish schedules on Google Calendar (i.e. event staffing, office hours, committee meetings, supervision meetings, etc.).
  • Conduct pre-event meetings with staff event coordinators, and post-event evaluations. Submit completed Event Checklists to supervisor before each event
  • Assist in recruitment, selection, training, and evaluation of undergraduate student staff
  • Assist with the creation of marketing materials for events
  • Oversee event photography and ensure proper media coverage for all weekly events/ large scale initiatives. 

  • Serve as Program Advisor to a cohort of recognized student organizations as needed

  • Assist with departmental programs and initiatives as needed

  • Other duties as assigned

  Remuneration
  This is an hourly paid position for graduate students only. The successful candidate will be expected to work approximately 15-18 hours per week at the pay rate of $16.50/hour for 50 weeks throughout the year. Tuition remission, health insurance, and retirement benefits are not included as part of this position. Hours and pay rate subject to change based on yearly budget and scheduling approvals.

  Skills and Qualifications
  Required:

  • Must be enrolled as a matriculated full time graduate student at Stony Brook University for 2021-2022 
  • Willing and able to work the full academic year, as well as summer & winter-session. Must be able to maintain an established work schedule. Weekend availability is a non-negotiable requirement.
  • Must be able to work on site/help staff in person events
  • Applicants must maintain a minimum GPA of 3.0 
  • Applicants must maintain appropriate conduct standing. A sanction of University Probation or higher, or a sanction of restriction from holding leadership positions will disqualify candidates.
  • Demonstrated effective use of organizational and planning skills, and managing workflow.
  • Proficiency using various softwares, social media platforms, Google Apps, etc.
  • Previous experience working collaboratively as part of a diverse team, and both establishing and maintaining effective peer and supervisory relationships.
  • Excellent customer service and communication skills (verbally, written, and interpersonally).
  • Must be able to lift and carry up to 20 pounds. Work is routinely performed in a standard indoor environment, with occasional events outdoors.
  • Position subject to standing, walking, sitting, bending, reaching, kneeling, pushing, pulling, and other physical movements involved in event set-up and break down.
  • Must be available for a start date of no later than 7/1/21.
  • Available for the following dates:
  • SBU Weeks of Welcome & Orientation: August 16-22, 2021
  • SBU WOW Winter Opening: January 20-23, 2022

  Preferred:

  • Preferred start date of 6/1/21. 
  • Availability to serve in role for more than 1 year
  • Enrollment in the Stony Brook Higher Education Administration program
  • Prior experience planning large-scale events, advising/supervising students, and working in a Student Activities/Student Life setting
  • Experience creating fliers in Canva
  • Winter Intersession availability

  Application Instructions

  Interested applicants should apply through the SEA Graduate Coordinator Application that can be found on SB Engaged under Campus Links, or on our website at: stonybrook.edu/seaofopportunities . Deadline to apply is Monday, April 12th at 8am.
  

• Stony Brook University - Department of Student Engagement & Activities - Graduate Coordinator for Leadership

  GRADUATE COORDINATOR FOR LEADERSHIP

  The Graduate Student Coordinator for Leadership is a position within the Department of Student Engagement and Activities broadly designed to offer graduate students an opportunity to assist with creation and coordination of leadership opportunities, aid in event planning and logistics, and develop transferable skills. The Graduate Student Coordinator for Leadership reports to the Associate Director for Student Engagement and Activities and aims specifically to enhance the quality of leadership opportunities provided for student organization leadership and campus student leaders.

  Position tasks include, but are not limited to:

  • Assist in the planning and implementation of trainings and workshops for student leaders and advisors, including but not limited to the Fall and Spring Leadership Series and Fall and Spring Involvement Fairs
  • Assist with the training, supervision and oversight of the Discover.Engage.Lead Involvement Coach program
  • Attend supervisory meetings, Discover.Engage.Lead Involvement Coach staff meetings, program advisor meetings, and departmental trainings
  • Promote and schedule one on one student meetings to explore on campus involvement opportunities
  • Collaborate with campus departments, including first year living communities, to promote the Discover.Engage.Lead program
  • Assist with the marketing of the Discover.Engage.Lead program
  • Serve as Program Advisor to a cohort of recognized student organizations
  • Serve on departmental committees, including but not limited to the Student Life Awards Committee
  • Mitigate risk through appropriate event planning for the successful and safe completion of student events
  • Assist in the planning and implementation of large scale, traditional events as needed
  • Assess office functions and offer suggestions where appropriate
  • Represent the department on panels as needed
  • Assist with developing and conducting training sessions/workshops for departmental student staff
  • Occasional evening and weekend hours may be required
  • Other duties as assigned

  Remuneration

  This is an hourly paid position for graduate students only. The successful candidate will be expected to work approximately 20 to 25 hours per week at the rate of $16.50 per hour, for 50 weeks throughout the year. Tuition remission, health insurance, and retirement benefits are not included as part of this position. Hours and pay rate subject to change based on yearly budget and scheduling approvals.

  Skills and Qualifications

  Required:

  • Must be enrolled as a matriculated full time graduate student at Stony Brook University for 2021-2022 
  • Applicants must maintain a minimum GPA of 3.0
  • Applicants must maintain appropriate conduct standing. A sanction of University Probation or higher, or a sanction of restriction from holding leadership positions will disqualify candidates.
  • Excellent customer service and communication skills (verbally, written, and interpersonally)
  • Demonstrated effective use of organizational and planning skills, and managing workflow.
  • Proficiency using various softwares, social media platforms, Google Apps, etc.
  • Previous experience working collaboratively as part of a diverse team, and both establishing and maintaining effective peer and supervisory relationships

  • Available and willing to work in person and/or virtual events as needed 

  • Willing and able to work the full academic year, as well as summer & winter-session. Must be able to maintain an established work schedule
  • Must be available for a start date of no later than 6/1/21
  • Available for the following dates:
  • SBU Weeks of Welcome & Orientation: August 16-22, 2021
  • SBU WOW Winter Opening- January 20-23, 2022

  Preferred:

  • Availability to serve in role for more than 1 year
  • Enrollment in Stony Brook Higher Education Administration program
  • Prior experience working with or being part of a club or organization, planning events, advising or supervising students
  • Previous experience working in an office environment

  Application Instructions

  Interested applicants should apply through the SEA Graduate Coordinator Application that can be found on SB Engaged under Campus Links, or on our website at: stonybrook.edu/seaofopportunities . Deadline to apply is Monday, April 12th at 8am.
  

• Stony Brook University - Office of New Student Programs - Graduate Coordinator

  Office of New Student Programs

  2021-2022 Graduate Coordinator

  Graduate employment with the Office of New Student Programs provides a unique opportunity for one to be able to assist in the development and acclimation of new students. The Graduate Coordinator serves a key role by working collaboratively with the professional and student staff in the development of new students, participating in student leader training, and contributing to a plethora of ways towards the growth and success of incoming classes as well the office.

  Your duties are listed (not limited to) the following:

  • Play a central role in the planning and day to day implementation of New Student Orientation (Seawolf Connections and Welcome Week) and other programs or initiatives of the Office of New Student Programs.

  • Share a role in the day to day supervision, training, and development of student employees and volunteers including Office Assistants, Peer Assistant Leaders, and Orientation Leaders.
  • Participate in the recruitment and selection of student employees and volunteers for our office.
  • Manage the office’s social media accounts as well as think of innovative ways to expand the office’s social media presence and brand.
  • Prepare and distribute surveys and evaluations distributed by the office, especially the post-orientation survey for students and families.
  • Develop materials for and coordinate the solicitation of advertisements from internal and external constituencies for various departmental publications.

  • Take an active role in day-to-day office functions such as assisting Office Assistants with addressing inquiries via telephone, email, or in person.

  The Graduate Coordinator will be expected to work 20 hours per week during the Fall and Spring semesters, and 29 hours per week during Winter (January) and Summer sessions. This agreement is until May 20 ^th, 2022 with the opportunity to extend the position into a second summer or a second year, depending on the incumbent’s graduation date.

   This position is paid hourly at the rate of $17/hour. Applicants must be enrolled in a graduate program at Stony Brook University, and will be preferred to work on-site, with some remote hours available.

  To apply, send your resume, cover letter, and two professional references to newstudentinfo@stonybrook.edu

  We are looking for someone who exemplifies what it is to be a Seawolf and will serve as a positive role model to undergraduate student staff members. If you love Stony Brook, you will love our office!

   

• Stony Brook University - Career Center - Graduate Career Coach
  The Career Center seeks 3-4 graduate students to fill our  Graduate Career Coach (GCC)  role for the 2021-2022 academic year. This position is excellent for someone interested in applying career development theories to practice or someone passionate about making a difference in student career development/ experiential learning. We provide graduate students with on-going training and development.

   

  GCCs  specialize in one of the following areas:

  • Career development support
  • International student career support
  • Experiential learning and programs
  • Graduate student career development
  • Alumni career development

  Deadline to apply: Friday, April 9.

  Read more on Handshake

   

• Baruch College - Enrollment Management & Strategic Academic Initiatives - Enrollment Management College Assistant

  Position: Enrollment Management College Assistant
  Job Type: Part-time, 20 hours per week (including availability during Club Hours on Tuesdays/Thursdays 12:30pm-2:30pm)
  Rate: $18/hour

  
  The Office of the Vice President for Enrollment Management & Strategic Academic Initiatives at Baruch College is looking for an enthusiastic, organized, and detail-oriented College Assistant to work closely with program managers on initiatives housed within the Division of Enrollment Management & Strategic Academic Initiatives. The position is responsible for the support and implementation of program-specific and division-wide recruitment/enrollment, admissions, and retention activities. This position reports to the Assistant Director for Student Success, Assessment, & Enrollment Initiatives but will work closely to support all team members in the Office of the Vice President.

  
  Student Success Initiatives
  Provide administrative and programming support for Success Network and other retention initiatives. The
  Success Network is a four-year, cohort based, program that includes an intensive pre-college seminar, monthly
  workshops during the academic year, as well as peer mentoring and other activities to propel our students to
  move successfully toward graduation, and career readiness. The College Assistant serves as the first contact
  for students involved with the Success Network and provides information about programs and events and
  promotes and assists student involvement in programs and activities.
  • Provide clerical support for Success Network, maintain databases and files, track data, schedule appointments, and compile information for reports.
  • Coordinate programs and activities, including event promotion, making arrangements for food delivery, facility use, security, and special equipment; event set up and clean up; technical requirements; staffing, and other services. Attend events and provide on-site assistance.
  • Implement a communication plan to engage students and increase awareness of services provided.
  • Enhance existing social media plans to increase student interaction and reach.
  • Advise students on university standards, policies, and programs available to facilitate college success.
  • Facilitate academic support activities for participants to include proactive and intrusive interventions, regular individual and small group meetings, tracking and monitoring of student participation in campus activities and support services, and student compliance with program participation requirements.
  • Assist in determining program effectiveness by compiling program data and evaluations.
  • Assist with managing peer mentors and building collaborations with other departments.

  
  General Office Support & Divisional Outreach
  Provide administrative support for the Office of the Vice President for Enrollment Management & Strategic
  Academic Initiatives and collaborate with colleagues in the Division to support recruitment and enrollment
  initiatives.
  • Answer all phone and email inquiries.
  • Process mail, files, copies, and deliveries.
  • Serve as welcoming front desk representative, providing excellent customer service to all stakeholders.
  • Represent the College at Open Houses, information sessions, and yield events
  • Other duties as assigned.

  
  Qualifications: The ideal candidate will be a motivated self-starter with strong verbal and written communication skills. A strong candidate will have the ability to remain organized and multitask in a fast-paced environment, take initiative, contribute as a team member, maintain open lines of communications to all administrators involved and be able to present information to students in an exciting and engaging manner. Strong proficiency in Excel and Word necessary as well as excellent interpersonal skills with the ability to work closely with students to motivate them and create a climate conducive to the accomplishment of academic goals. Proven experience in program planning, social media, and the development of presentations and publications is helpful. Experience with engaging students in a virtual environment is a plus.

  Remote Work Policy: For the duration of Baruch’s remote work policy, this position will be remote. When on-
  campus operations return, this position will be based in the Newman Vertical Campus at 55 Lexington Ave.

  How to Apply: Interested candidates should forward a resume and cover letter to
  Robert.Kunicki@baruch.cuny.edu. Resume review to begin immediately.

• Stony Brook University - Academic Success & Tutoring Center - Graduate Student Assistant

  GRADUATE STUDENT ASSISTANT

  Position Description: Graduate employment positions at the ASTC provide a unique opportunity to contribute to a developing student service area on campus. Our graduate assistants work closely with our 100+ undergraduate student staff to provide training, support, supervision, and guidance. They help to create, enhance, and coordinate all of our services. Graduate assistants work on several projects at once and assist with various ASTC initiatives.  

  Responsibilities:

  • Co-manage and eventually act as program lead for one or more of the following:
    • Skill-based peer tutor program
    • Lead Tutor program
    • Peer Assisted Learning (Supplemental Instruction program)
    • Instruction of ASC 101 (Small 6-week public speaking course)
    • Student staff recruitment process
  • Supervise undergraduate student staff including peer tutors and undergraduate student assistants
  • Facilitate interactive tutor training sessions
  • Co-manage student staff wellness program (step challenges, etc.) and student staff recognition efforts.
  • Support the A.D. in recruiting, hiring, training, and evaluating peer tutors
  • Work with graduate employee team to manage social media accounts, marketing projects, and visual displays
  • Manage the center in the absence of professional staff
  • Manage high-traffic email accounts, online scheduling systems, and shared files & databases
  • Provide high quality customer service
  • Enjoy an upbeat, fast-paced, creative environment focused on supporting undergraduate students’ academic success

  Qualifications: Applicants must be enrolled in a graduate program at Stony Brook University. Ideal candidates for this position are organized, adaptable, resourceful, and creative; have excellent verbal and written communication skills; demonstrate effective public speaking skills; can work independently and as a team member; and have strong decision-making skills. The ASTC is an exciting, fast-paced environment. Candidates must be flexible, team-oriented, and passionate about student success.

  We are seeking individuals who already have a solid foundation and who are looking to bring their skills to the next level. This position provides excellent career preparation.   

  Hours: 20 – 29 hours/week. Depending on the situation, hours will either be fully in-person or a combination of both remote and in-person shifts. The opportunity for some evening and weekend hours might be available, depending on our circumstances at that time. 

  Starting Pay Rate: $17.25/hour
  Tuition remission, health insurance, retirement benefits, and housing are not available for hourly student assistant positions.

  Start Date:   Week of July 5, 2021

  Position Length:   We are looking for someone who can commit to working with the ASTC for at least the academic year, if not longer. (Contingent on positive performance reviews and departmental funding)
  *The earliest graduation date that will be considered is May 2022.*

  Number of Current Openings:   1-3

  PRIORITY Application Deadline:   Friday, April 16, 2021
  After April 16th, applications will be accepted on a rolling basis only if positions are still available. 

  How to Apply: 

  1. Complete this   online application
  2. Email a cover letter and resume to   TutoringCenter@stonybrook.edu

   

• Stony Brook University - Renaissance School of Medicine - Part-Time Office Assistant

  Office Assistant, School of Medicine Faculty Personnel Office
  Job #: 4550207
  Location: Health Sciences Drive, Stony Brook, New York 11790, United States
  Application deadline: April 8, 2021 12:00 PM
  Posted date: March 17, 2021
  Estimated salary: $15.00 Per hour

  Role Description:
  Seeking responsible and highly motivated students with excellent organizational and customer service skills; excellent communication and interpersonal skills; ability to react to events quickly, decisively and effectively and a track record of working well in a team based environment.  

  Responsibilities include the following:
  Document management.   Filing all faculty paperwork in a timely manner. Track all files removed from outside sources and ensure files are returned and properly maintained. Maintain the files in an orderly manner. Relocate and reorganize files as necessary
  Answer phones and direct calls to appropriate staff members.  
  Photocopy, fax, and scan documents
   Verification and printing of electronic salary payments.
  Mailing of faculty paperwork including photocopying, sorting, distribution, etc.
  Opportunity for expanded duties may be available.

  We are looking for someone who can work 10 - 20 hours per week between the hours of 8:30- 5:00 Monday - Friday.

  https://stonybrook.joinhandshake.com/login

• Monroe Community College - Housing & Residence Life - Graduate Assistant

  The Office of Housing and Residence Life at Monroe Community College is seeking a Graduate Assistant (GA) to work collaboratively with para and professional staff members in the Housing and Residence Life office to assist in the creation of a safe, secure, and civil environment for students where learning, growth and development can take place both inside and outside of the classroom.  This GA position is a live on position.

  Description

  The Office of Housing and Residence Life is looking for a GA to support program development within the residence halls.  The GA will help implement and support larger scale departmental programming such as the weeks of welcome programming to kick start each semester in the residence halls, residence halls’ fall and spring festivals, and Fresh Check Day.  The GA is expected to fully participate in Resident Director and Resident Assistant training in August.  The successful GA candidate will serve as a part of the on call crisis duty rotation and supervise students in a programming capacity.  The GA will also be responsible for holding office hours in the central housing office.  Professional development opportunities may be available for the successful candidate.  

  Duties and Responsibilities

  ·Participate in day, evening, and weekend duty coverage

  ·Ensure students are compliant with the Residence Life Policy Manual and College policies

  ·Help to create and implement larger departmental schedule of educational programming including a monthly/bimonthly programming series based on student needs

  ·Assess and track completed programs and make future recommendations based on student feedback

  ·Use HRL data including incident reports to create future programs and prepare programming outcomes

  ·Conduct necessary conduct hearings, complete database entries and official documentation

  ·Establish and oversee Residence Hall Council to provide resident students with opportunity to facilitate programs and perform community service

  ·Establish and maintain office hours to provide visibility and address resident needs and concerns

  ·Develop and maintain positive relationships with both residents and student staff which promote ongoing communication, mutual support and respect

  · Maintain effective positive relationships with all College departments (including, but not limited to, Public Safety, Counseling Services, and Health Services)

  Qualifications

  •Candidates must be accepted into a graduate program for the 2021-2022 academic year and have full time graduate student status. Preference will be given to candidates in Higher Education/College Personnel or related programs.

  •Crisis management experience

  •Must be willing to work some weekends and nights

  •Excellent computer & technology skills

  •Sound judgment and tact

  •Ability to maintain confidentiality

  •Great communication skills

  Renumeration

  This assistantship includes a base stipend for the academic year of $10,000, paid biweekly.  Thirty hours of work per week is expected.  The GA is provided with a rent-free, furnished apartment, local phone service with voicemail and Caller ID, basic cable, internet access, personal laundry facilities, reserved parking, and free utilities.  MCC campus bookstore discounts are provided.  Complimentary tickets for the GA to attend all home, intercollegiate athletic contests and the use of the recreational facilities free of charge. 

  The anticipated start date is August 2, 2021 and end date is June 10, 2022. 

  TO APPLY

  Persons interested should send resume, letter of interest summarizing qualifications and relevant experience, and the names and contact information for three (3) references including at least one (1) former supervisor to Justin Leenhouts at jleenhouts2@monroecc.edu. Priority deadline for applications is April 26, 2021.

  •Candidates applying for the HRL GA position should already have applied for admission to graduate school.  Check with your respective graduate program for important deadlines.  Candidates are responsible for applying to graduate school and completing all requirements for admission, as appointment to position is contingent upon acceptance into a degree-granting graduate program.

  Proof of graduate school enrollment is required for this position.

  •GA must maintain a 3.0 grade point average throughout their appointment.  For questions specifically related to this position, e-mail Justin Leenhouts at jleenhouts2@monroecc.edu.

• Stony Brook University - Student Centers - Graduate Guest Support Coordinator

  Title:  Graduate Guest Support Coordinator

  Summary: Work closely with professional staff to proactively address concerns and ensure guests love doing business with the Student Centers; ensure all event attendees have a safe and enjoyable experience within Student Centers. 

  Rate: $16.50 per hour

  Reports to: Event Services and Technology Coordinator

  Responsibilities:

  -Answer office phones, respond to email inquiries, and walk-in inquiries 
  -Work as a liaison between students and the Student Centers Director and professional staff
  -Work with procurement and Wolfmart for the purchasing of materials and inventory
  -Keep track of supplies and inventory for department
  -Work with student and professional staff in the office of Student Life to assist with projects and initiatives
  -Process incoming reservations requests via 25Live and online form.
  -Understand the basic functions of our Facilities and Services and be able to provide support when necessary.
  -Manage and create all necessary permits for events. 
  -Assist in tracking VIP (Red Hot) events and work with event organizers on the planning of their events.
  -Ensure that all phases of event production are implemented in accordance with University and departmental policies and procedures.
  -Demonstrate initiative and a proactive, yet collegial leadership role in the office.
  -Maintain reservation updates, follow up with Event Organizers.
  -Email reservation confirmations, estimated invoices and related correspondence. 
  -Distribution of daily and weekly reports 
  -Administrative tasks such as filing, sorting, etc. as assigned.
  -Serve as liaison between event sponsoring organization and appropriate Stony Brook Departments
  -Meet with event organizers when necessary and provide accurate information on room setups.
  -Provide excellent customer service to all guests. 
  -Performs other duties as assigned.
  -Give a two weeks’ notice to supervisors for any requested dates off
  -Keep in contact via email with supervisors and respond in a timely manner.
  -Other acts of heroism as needed