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Submission Guidelines

Who Must Disclose: 

The following individuals are required to disclose external interests and commitments:

  • Salaried faculty
  • Researchers (salaried and non-salaried)
  • Executive/senior leadership
What to Disclose: 

The following is a non-exhaustive list of the types of external interests and commitments of individuals and their immediate family members, whether located in the U.S. or outside of the U.S., that must be disclosed:

  • External paid and unpaid positions/obligations at institutions other than Stony Brook, including: current relationships, relationships that occurred during the previous 12 months, and any anticipated future relationships, whether located in the U.S. or outside of the U.S.
  • External resources/support provided by entities other than Stony Brook or Research Foundation for SUNY (e.g.: payments or remunerations, provision of or support for laboratory or other facilities, gifts, equity holdings or ownership, and sponsored travel).
  • Relationship with an external organization (e.g.: research, consulting, sponsored travel, equity in external company, etc.).
  • Intellectual property rights and interests.
 How to Disclose - Required Annual Disclosure Certification:

All Stony Brook University salaried faculty, researchers (salaried and non-salaried), and executive/senior leadership, are required to complete the Annual Disclosure Certification through the  myResearch portal. This Annual Disclosure Certification is separate from the annual NYS Financial Disclosure Statement that is submitted to the NYS Joint Commission on Public Ethics by filers.

Completed Annual Disclosure Certifications must be modified to account for new or anticipated external interests and/or commitments within 30 days of acquiring knowledge of such external interests and/or commitments.

 When to Disclose:

 The annual filing period is May 1 to May 31, and modifications must be made as necessary year-round.