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Provost Lecture Series Guidelines

The Provost Lecture Series (PLS) has become a popular vehicle for supporting distinguished lecture. To manage this popular demand and to ensure transparency in the application and awarding process, the following guidelines go into effect 06/01/2021. These guidelines support the intended goal of the PLS, which is to fund 4 fall lectures and 4 spring lectures with a financial contribution not to exceed $1,000 per lecture.

Application

Applications will be "first come, first considered" until the target limit of 4 funded lectures per semester is filled.

Acceptance of past applications is no guarantee of acceptance for future applications. Regularly scheduled events that have been awarded a recent provost lecture will be assigned to a “wait list”.

All applications, and all details concerning applications, must be submitted in writing (e-mail is acceptable). Due by: August 1st for fall proposals and December 1st for spring proposals.  Submit applications to nadine.greenstein@stonybrook.edu.

An application will be assigned "pending" status. Pending status does not guarantee a lecture spot.

Evaluation

Evaluation is based on the status of the lecturer. Applications must include a CV of the proposed lecturer (or a biographical equivalent as per the standard of the lecturer’s field).

Evaluation is also based upon the likelihood of a sizeable audience.

Based upon review and recommendation by appropriate Stony Brook faculty members, the Provost's designee will determine whether the proposed lecture will be supported.

Confirmation of a positive or negative decision by the Provost’s designee must be given in writing (e-mail is acceptable).
Under appeal, the written decision of the Provost is final.

With a positive evaluation, an application is assigned "confirmed" status and guaranteed a lecture spot.

Provost Support

  • Financial contribution of, at most, $1,000
  • The Office of the Provost will promote the lecture as follows:
    •   In-person lecture: prepare and distribute the Provost’s Lecture Series 11 x 17 poster to our points of contact throughout campus. We will forward 6 - 12 copies of the poster as needed for you as well to display in your area.
    • Virtual Lecture: JPEG evite with RSVP link
  • Events get added to the central calendar as well as the provost office and the appropriate host departments
  • Process campus announcement and separate Provostial e-mail broadcast to all faculty/staff and students the week of the lecture
  • Post lecture on Provost’s Lecture Series website. 
  • Events get added to the central calendar as well as the provost office and the appropriate host departments
  • If requested (in writing), the Provost if their schedule allows, will provide an introduction for the lecture.

Use of Support Funds

Provost office support funding for a PLS may only be used toward: speaker honorarium, travel costs for the speaker, lodging costs for the speaker, speaker meals, and at most a single "lecture dinner or reception" with the speaker in attendance.