Academic Program Proposals
Academic program proposals are required to create new academic programs, revise existing programs (e.g. new program tracks, title changes, or adding a distance education format), deactivate or discontinue programs, and introduce new extension centers. Explore this page for guidelines about the academic planning process, an overview of the types of academic program proposals, and useful links and forms.
- Graduate-level academic program proposals on West Campus require review from the Graduate School. Visit https://grad.stonybrook.edu/academics/program_proposal.php for information about this process.
- Per U.S. Department of Education Title IV regulations, certificate programs at public universities require evaluation to determine whether a program is federal aid-eligible. In addition to submitting an academic program proposal for a new or revised certificate, faculty must complete this form through the Office of Financial Aid and Scholarship Services. More information about this process is available at https://www.stonybrook.edu/commcms/finaid/resources/titleiv.
- SED regulations do not allow a campus to promote or enroll students in an academic program until the program is registered. Before registration, the Board of Regents must approve a Degree Authorization.
Process for Drafting an Academic Program Proposal
- Campus Planning: During this phase, faculty and administrators develop ideas into a formal academic program proposal. Authors of the proposal will consult with the proper stakeholders as they formulate their plans.
Program Proposal Development: Faculty will identify the correct SUNY form on which to submit their proposal. Proposals
must be reviewed by the appropriate department(s), decanal unit(s), and shared governance
bodies before they are sent to the Provost’s Office for formal submission to SUNY.
Please see below for details on each type of proposal.
A Program Announcement (PA), for a new undergraduate degree program, or a Letter of Intent (LI), for a new graduate degree program, must be submitted to SUNY prior to the development of a new academic program proposal. The PA/LI also proceeds through all levels of campus review (department, School/College, shared governance, Provost’s Office) before submission to SUNY. Once SUNY has approved the Program Announcement or the Letter of Intent, the campus may submit the full proposal.
- SUNY Review and Approval: SUNY works with the campus until the program proposal is approved or withdrawn. SUNY sends the approved program proposal to SED with a request for registration.
- SED Review and Registration: SUNY liaises between SED and the campus until a new program is registered on the Inventory of Registered Programs, or until the program is withdrawn or denied registration.
Forms and Links
SUNY Program Proposal Forms:
- Form 1A: Program Announcement for Undergraduate
- Form 1B: Letter of Intent for Graduate
- Form 2A: New Undergraduate Degree Program Proposal
- Form 2B: New Graduate Degree Program Proposal
- Form 2C: New Certificate Program Proposal
- Form 2D: External Evaluation Report
- Form 2E: External Instruction Form
- Form 3A: Program Revision Proposal: Changes to an Existing Program
- Form 3B: Program Revision Proposal: Creating a New Program from Existing Programs
- Form 3C: Program Revision Proposal: Title Change
- Form 4: Distance Education Format Proposal
- Form 5: Deactivation and/or Discontinuance
- Form 6: New Extension Center Proposal
More forms can be found via this link: https://system.suny.edu/academic-affairs/acaproplan/app/forms/
Program-specific CIP and SED codes at Stony Brook. HEGIS and CIP codes are numerical designators used to provide a taxonomic scheme that supports the tracking, assessment, and reporting of fields of study. HEGIS codes are used by SUNY and SED. CIP codes are used at the federal and international levels:
Academic Planning Contacts
College of Arts and Sciences: Erica Hackley, email@example.com
College of Business: Amy Milligan, firstname.lastname@example.org
College of Engineering and Applied Sciences: Jennifer Dellaposta, email@example.com
Graduate School: Colleen O’Toole, firstname.lastname@example.org
Provost’s Office: Kara DeSanna, email@example.com
School of Health Technology and Management: Karen Joskow Mendelsohn, firstname.lastname@example.org
School of Marine and Atmospheric Sciences: Kamazima Lwiza, email@example.com
School of Nursing: Carol Della Ratta, firstname.lastname@example.org
School of Professional Development: Rob Mangione, email@example.com
School of Social Welfare: Victoria Yngstrom, firstname.lastname@example.org
Southampton Arts: Carla Caglioti, email@example.com