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Purchasing with a Non-Encumbered Payment Form

Forms, found at the very bottom on the home page, allow for additional types of purchasing in Wolfmart.

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Use Non-Encumbered Payment Forms for these scenarios:

State and Research Foundation

  • Federal, State or Local Government Payments
  • Membership Fees up to $50,000
  • Postage (Includes UPS and FedEx)
  • Registration Fees
  • Small Claim/Legal Payments
  • Subscriptions
  • SUNY Tuition/Overseas Academic Programs
  • US Homeland Security Payments

Research Foundation

  • Direct payment of vendor invoices up to $10,000 (RF only1)

Note that each non-encumbered payment form can only have one invoice.

  1. In the Showcased Forms section, click Non-Encumbered Payment Form
  2. Read the  Non-Encumbered Payment Form Instructions on the top of the form
  3. Type the supplier name in the Enter Supplier box (or use supplier search) ( Add a missing vendor)
  4. In the Non-Encumbered Payment Form section, complete these fields: Remit To Address, Requester Name, Department/Office, Building, Room Number, Zip +4, E-mail address, Office Phone, Office Fax:

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  5. In the Invoice Description section, complete Supplier Inv#, Invoice Total, Voucher Date, and Description/Justification/Purpose of Purchase
  6.  For Commodity Code, click search... to  find the appropriate commodity code



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  7. Read the Consent section, and then check the box to agree to the terms
  8. Attach your invoice by clicking Add Attachments and choosing the file



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  9. Scroll up to the top; under Available Actions, select Complete Form and Go to Cart and click Go 

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  10. To make any changes to the form from your Shopping Cart, click the name of the form
  11. Continue with your order (click Assign Cart if you are a Shopper; click Proceed to Checkout if you are a Requester or Approver)

Note:

State funded orders for commodities and/or services require purchase orders. Any State funded form including a vendor invoice for commodities and services will be returned to the department.