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How To Do Business With The University


The Procurement Office at Stony Brook University is responsible for the purchasing, contracts, accounts payable, and shipping/receiving functions for the University campus. Purchasing and receiving activities for University Hospital and the Long Island State Veterans Home are handled by those areas directly and can be reached at 631-444-4050  and 631-444-8623 respectively.

 

What To Know When Doing Business With Us

Make yourself known to us

If you believe that a market exists on the campus for commodities or services provided by your firm, let us know. The Procurement Office would be more than happy to meet with you and provide potential end user information for you to market your goods/services. See our website for detailed information on bid limits, purchase orders, etc.

Get on our bid list

Vendors interested in being placed on the University bid list should register here:
Current Bid Opportunities
Or call the Bid Section at (631) 632-9060

We make the awards

The award of contracts or purchase orders for the University campus is done ONLY by the Procurement Office. No other entity can make an award or other commitment of funds. If you have a question along these lines, contact us at (631) 632-6010.

To receive timely payment

To get paid, a vendor invoice containing the following is required:
  • Reference the PO/Contract number.
  • Clearly stated "remit to" address.
  • Detail description of service/commodities provided.
  • Terms and pricing as stated on PO/Contract.
  • Invoices that include a freight charge in excess of $100 should include a freight bill.
Vendor invoices should be mailed to:

Procurement / Accounts Payable
Stony Brook University
Stony Brook University, NY 11794-6000

Receipt of Goods

All goods, unless pre-arranged, must be delivered to Central Receiving, which is located in the Central Services building on the north side of campus. Here goods will be inspected to ensure the order is correct and items undamaged. To contact Central Receiving for hours of operation: (631) 632-6305.

Check issuance

Following a matching process of purchase order, invoice, receipt of goods/services, and data entry of payment information, checks will be issued and mailed from Albany as follows:
  • State purchases: within 5 business days for invoiced items under $2500. Within 15 days for invoiced items exceeding $2500.
  • Research purchases: within 5 business days.

Office Hours

Procurement Office is open to respond to your inquiries from 08:00AM to 05:00PM daily. Contact number is (631) 632-6010.
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