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Research Purchasing


Did you receive my Research requisition?

To check on whether or not your Research requisition is in our office, log on to WolfMart with the requisition number and click the "PR Approvals" tab to see the status of the requisition. If you are unable to determine whether the requisition is with our office, please call Edith Koelln, Research Commodities Manager at (631) 632-6068 or Margaret Uyeno, (631) 632-4573. Please have your requisition number available. 

Can you give me the PO number for my Research requisition that I submitted?

To check on whether your requisition has been processed into a purchase order, log on to WolfMart with the requisition number and click the "History" tab. This will indicate whether a PO has been created. If you are unable to determine whether a PO has been issued, please call Edith Koelln, Research Commodities Manager at (631) 632-6068, or Margaret Uyeno at (631 632-4573). Please have your requisition number available. 

Can you tell me when my Research order will be delivered?

To find out about expected delivery time frame, please have either your requisition or purchase order number available. Log on to WolfMart and click the "History" tab, which may indicate delivery status. Alternately, you can contact the Research Buyer noted on the purchase order. Click the following link to view the list of commodity assignments.

What is needed to place my Research order that is over $50,000.00?

If the item is on State Contract,  we need the Research requisition along with any backup you may have from the supplier (i.e., quote).  If this is not on a State Contract, but is a Single/Sole Source purchase, you need to submit a Single/Sole Source justification with your Research requisition. If it is not on State Contract, or a Single/Sole Source purchase, a minimum of three written quotes is required in order to be able to process your order. Please direct questions to Edith Koelln, Research Commodities Manager at (631) 632-6068.

Who is the Buyer handling my Research order?

Please have your requisition or purchase order available and log on to WolfMart. The requisition and the PO will show the name of the Buyer. If you do not have this information, please have both the Supplier Name and item type being purchased and call either Edith Koelln, Research Commodities Manager at (631) 632-6068, or Margaret Uyeno at (631) 632-4573. 

I didn't receive all of the items on my Research order. What do I do?

You need to speak with the appropriate Research Buyer.   Please have your requisition or purchase order available and log on to WolfMart. The requisition and the PO will show the name of the Buyer. If you do not have this information, please have both the Supplier Name and item type being purchased and call either Edith Koelln, Research Commodities Manager at (631) 632-6068, or Margaret Uyeno at (631) 632-4573.

I received an incorrect item on my Research order. How do I return it?

You need to speak with the appropriate Research Buyer.  Please have your requisition or purchase order available and log on to WolfMart. The requisition and the PO will show the name of the Buyer. If you do not have this information, please have both the Supplier Name and item type being purchased and call either Edith Koelln, Research Commodities Manager at (631) 632-6068, or Margaret Uyeno at (631) 632-4573.  You should also call Research Accounts Payable at (631) 632-6001 to stop payment on the incorrect item.

Which buyer handles which commodity?

View the list of commodity assignments.

What is the price for items from W.B. Mason?

Office supplies and pricing from W.B. Mason can be found on the W.B. Mason punchout on WolfMart. The punchout catalog contains all items offered, including ink toner and copy paper. If you have further questions, please contact Sherrell Cordova at (631) 632-7065.

I have called Receiving and my item isn't in yet, but it should have been here already. How do I proceed?

You need to speak with the appropriate Research Buyer.   Please have your requisition or purchase order available and log on to WolfMart. The requisition and the PO will show the name of the Buyer. If you do not have this information, please have both the Supplier Name and item type being purchased and call Edith Koelln, Research Commodities Manager at (631) 632-6068. The Buyer will contact the supplier for delivery status.

 

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