A check or ACH is usually issued from Albany approximately 5-7 days after the payment
is entered into the system and approved by the Office of the State Comptroller. Check
information and remittance advice can be obtained from the
NYS Vendor Self Service Portal.
If freight charges exceeded $100.00 and the vendor did not provide a copy of their
shipper's freight bill, the vendor's invoice may have been short paid.
Prices were not in accordance with quoted price and/or Purchase Order pricing.
Taxes may have been removed, as an agency of the State of New York, Stony Brook University
is exempt from NY state and local sales taxes.
If metered FedEx, UPS or vendor's own truck is used, a letter can be sent with explanation.
Encumbered Purchase Order, Receipt (or dept. approval) and proper invoice.