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Purchasing

The mission of the SUNY at Stony Brook Purchasing Division is to assist the University community in the procurement of goods and services. Our goal is to procure goods and services of the proper quality and quantity, at a reasonable price in time to accommodate University needs. As an agency of the State of New York we are subject to statute. Guidelines dictating dollar thresholds, advertising requirements and the laws that obligate these provisions can be found in   SUNY Procedure 7553

Documentation on Construction and Construction Related purchases can be found 7554.

To review the most recent Purchasing MOU, effective February 7, 2020, please click HERE.

CAMPUS CATERING POLICY

Request for catering services by Campus Dining Services requires the issuance of a purchase order by the Procurement Office, as well as the guaranteed number of guests, five (5) days prior to the event date. In order for the Procurement Office to issue a PO, campus departments must contact Campus Dining Services to request catering service for their event. Upon confirmation from Campus Dining Services, an event sheet detailing the catering service will be provided to your department. This event sheet must be submitted to the Procurement Office along with a Non-Catalog item purchase requisition in WolfMart, payable to CULINART, with the following required supporting documentation:

1. Justification for food/catering service event

2. List of attendees

3. Copy of event flyer/announcement

STATE:

University departments must complete and submit a Non-Catalog form to the Procurement Office. The requisition number must be included on both the confirmed catering event sheet and required supporting documentation that is forwarded to the Procurement Office for the issuance of a State PO.

Research Foundation (RF):

For Sponsored Funds, the following items are required and must be submitted to the Office of Grants Management for review & approval: RF requisition in WolfMart, confirmed catering event sheet, and required supporting documentation. Once approved, OGM will forward the requisition to the Procurement Office for the issuance of a RF PO.

For IDC Funds, the following items are required and must be submitted to the Procurement Office for the issuance of a RF PO: RF requisition, confirmed catering event sheet and required supporting documentation.

For additional information on catering requisitions or food-related payments/reimbursements, click HERE.

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Further guidance as it relates to the University's purchasing policies and procedures can be found in the University Policy manual. Policies   P613  and   P614

  Assignments

Carmen Gonzalez
AVP of Procurement Services
(631) 632 -6010

Overall responsibility for Purchasing and Accounts Payable processing.

Michael Standridge
Associate Director of Purchasing
(631) 632 -6046

Responsible for the Service Contracts, Constructions, State Commodities and Research Foundation purchasing units.