State Financial Cutoff Dates Announced for SBU Fiscal Year-End

Ensure that your state financial transactions are attributed to the correct fiscal year using the cutoff dates for each transaction type.

Expenditures must be charged to the fiscal year in which the goods or services are received.

Year-end Cutoff Dates

For more details on cutoff dates: Click Here

View the Calendar here

Highlights

Orders for goods and services charged to the 2022/2023 fiscal year must be received no later than June 30, 2023.
Goods received and services completed after 6/30/2023 will be paid with 23/24 funds.

Date	Deadline Type
4/7/2023	Procurement of Commodities and Services of $75,000 or more should be submitted by this date. The Office of the State Comptroller (OSC) has 75 days to review all orders of $75K or more. * To ensure orders are charged to the 2022-2023 fiscal year, you must receive your goods or services no later than June 30, 2023.
4/20/2023	All requisitions $50K - $74.9K requiring competitive advertising and solicitation of quotations should be submitted by this date. * To ensure orders are charged to the 2022-2023 fiscal year, you must receive your goods or services no later than June 30, 2023.
5/23/2023	Last day for VP rollovers to be identified. *Your department's internal cutoff date will be earlier than 5/23/23. Check with your VP coordinator.
6/5/2023	All requisitions less than $49,999.99 should be submitted by this date. This includes commodities and services available on OGS contract. * To ensure orders are charged to the 2022-2023 fiscal year, you must receive your goods or services no later than June 30, 2023.
6/23/2023	WolfMart punchout orders from vendors that can guarantee two-day delivery (e.g. WB Mason, Intivity, Fisher, and VWR) should be submitted by this date.
6/30/2023	Last Business Day of the fiscal year. Last day for Human Resource Services to submit salary refunds.
7/28/2023	Last day to submit all Travel and Non Travel reimbursable expenses to Procurement for processing. All Travel and Non Travel expenses must be accrued by 6/30/23 in order to be paid with 22/23 funds. Last day to submit receipts of commodities and services to be paid against fiscal year 22/23 funds.* * All goods and services must be received or completed by 6/30/2023 in order to be paid with 22/23 funds. Goods received and services completed after 6/30/2023 will be paid with 23/24 funds.
8/4/2023	Last day for VP areas to submit budget transfers - State (State Purpose Fund 10) Last day for VP areas to submit journal transfers - State (State Purpose Fund 10) Last day for VP areas other than Acctg to process journal transfers & budget transfers - State (State Purpose Fund 10) * Your department's internal cutoff date will be earlier than 8/4/2023. Check with your VP coordinator.
8/7/2023	Last day to request an increase to contract encumbrances (AC340 transactions)
8/18/2023	Last day for Contract payments. * Last day for AP to process Contract invoices for services completed by 6/30/23.
8/25/2023	Last day for all lapsed Procurement activity.
9/1/2023	Cancellation of all remaining encumbrances by SUNY.
9/8/2023*	Last day for VP areas to submit budget transfers - all Funds other than State Last day for VP areas to submit journal transfers - all Funds other than State Last day for VP areas other than Acctg to process journal transfers & budget transfers - all Funds other than State

*There are NO exceptions on cut-off dates.

For Employees