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P513: Required Notification of Employee Change in Status

Issued by:
Office of Administration
May, 2008
April, 2008

Each department working with their Dean/Vice Presidential area is responsible for the timely reporting to Human Resource Services (HRS) of any change of employee status that will affect the employee paycheck, such as: promotion, salary increase or decrease, separation (resignation, termination, or retirement), changes of FTE, leave of absence or return from leave, or change in MailDrop.

In order to avoid the issuance of an incorrect paycheck, the change must be reported to HRS Payroll unit according to the paperwork submission deadline schedule provided by HRS. In the event that an employee is overpaid due to late submission of paperwork, the department may be sanctioned (funds not returned to department account) for the full value of the returned paycheck.


Human Resource Services:

State Appointments

390 Administration


(631) 63 2-6285

State Payroll

390 Administration


(631) 63 2-6091 or (631) 63 2-6199

Research Appointments/Payroll

390 Administration


(631) 63 2-6162

Use Payroll Hotline to report changes of status after the deadline date:

LotusNotes users send to 'Payroll' (

Related Forms:

PeopleSoft (HR system) Print Forms:
  • New Hire/Rehire Form
  • Change Form
  • Change Position Form
  • Summer Session
  • Winter Session
  • GA/TA appointment form