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P504: University Travel Policy

Issued by:
Office of Administration
Policy 45, October, 1974
April, 2008
December, 2012
    • Subject to the availability of funds, the University reimburses for travel only if required for official campus business.
    • Funds will not be used to reimburse for travel when benefits are primarily personal.
    • All exceptions to the per diem rates for lodging require approval of the Director of Procurement or designee.
    • Activities that constitute official travel include, but are not limited to, the following:
    • i. Travel by faculty, staff and students at the invitation of the Chancellor or other SUNY officials, the Board of Trustees, etc., on official university business.
      ii. Travel by others at the request of University officials on official university business.
    iii. Meal and lodging expenses will be reimbursed at the per diem rates only.


Travel Office

R & D Park

Research and Support Services Building

Stony Brook, NY 11794-6000

(631) 63 2-6019

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