IACS Sabbaticals for Visiting Scholars Program
IACS Sabbaticals for Visiting Scholars Program
The purpose of the IACS Sabbatical Program is to create opportunities for domestic and international collaborations beyond IACS/SBU; to work on research topics that represent opportunities for leadership and growth; and to develop greater name recognition for IACS.
- Nominations must be made by IACS Core and Affiliate Faculty
- The maximum amounts to be granted to Visiting Scholars through the IACS Sabbatical Program is $20,000, but proposals are allowed to exceed this maximum in appropriate circumstances.
- Those carrying the title of Visiting Scholar will normally be internationally well-known individuals who will be visiting the University including IACS.
- To be eligible to be considered for an IACS Visiting Scholar a nominee must, as a minimum, hold a PhD or equivalent.
- Duration of a visit is typically around 3-4 months, although shorter visits will sometimes be appropriate.
The IACS Leadership team will call for nominations for the IACS Sabbatical program twice a year. For fall 2022 visits, the submission deadline has been extended to April 25. For spring visits, the submission deadline is August 1.
Please submit the full application to IACS@StonyBrook.Edu with subject: IACS SABBATICAL
- The expectation is that no more than four visits will be granted per year and that the disciplines of the visitors will be relevant to IACS mission. goals and themes.
- Office space in IACS will be provided to the Scholar subject to availability.
- The nominating faculty member (referred to as the host) will be responsible for organizing a formalized meeting for the Scholar with all faculty and helping the Scholar navigate the community, find housing, and access local transportation. The host may also be responsible for finding office space if none is available at IACS.
- IACS will be responsible for funding the visit honorarium, submitting all payment paperwork, and helping with any visa requirements. No fringe benefits, such as health insurance will be provided.
- The Visiting Scholar will be expected to hold one seminar at IACS and take part in the life of the institute.
- The availability of a nominee to take up a Visiting Scholarship on particular dates must be determined before a nomination is submitted for consideration.
- Nominations should be made using the Visiting Scholar Nomination Form (see attached).
- Nomination forms must include a high-level itemized budget explaining how the honorarium will be used. (Part of the selection process will be assessing the appropriateness of the budget vis-à-vis the duration of the stay.)
- Besides personal specifics, the following is asked:
- Please detail below the extent of consultation, with whom, details of preliminary discussions, level of interest etc.
- Please detail below the extent of collaboration/connections.
- Describe the proposed program of work and intended outcomes of the visit.
IACS Sabbatical payment process
- All payments to Visiting Scholars are made via honoraria and can only be paid out on a monthly basis starting with the conclusion of the first month of the visit. A scope of work noting milestones for each one-month period, to trigger payments, must be provided.
- Scholars are considered Independent Contractors and will need to provide documentation determined by his/her visa type (see attached list).
- Honorarium paperwork can only be submitted once the Scholar has arrived on campus.
- Scholars may be asked to obtain and provide a US Social Security number to facilitate payment. If the Scholar is international and there is a tax treaty with the US, the Scholar must complete a W-8BEN form that includes a completed section for Part II, and an 8233 form with Part II 11(a,b) and 12 (a,b,c) completed and with an original signature. Also required is an original signed and dated letter from Appendix B, with the format dependent on the country of origin.
- If the Scholar is a US citizen, all the usual taxation regulations apply.
FAQs
Lodging
Locating temporary housing is the responsibility of the visitor in conjunction with
the hosting faculty member. Some options are:
Craigslist
The Simons Center short-term housing program:
http://scgp.stonybrook.edu/housing/housing-rental-program
Stony Brook University Off-campus housing program: https://www.stonybrook.edu/commcms/studentaffairs/css/index.php
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To the east and south: Setauket |
To the west and south: Saint JamesSmithtown Kings Park Lake Grove Centereach Selden Holbrook |
Local Travel
- Stony Brook is located in the Town of Brookhaven, in Suffolk County.
- There is Suffolk County bus service: https://www.sct-bus.org/schedules.html
- There is Long Island Rail Road service: http://www.mta.info/lirr
- If you are driving a car, the nearest Department of Motor Vehicle is in Port Jefferson Station: https://dmv.ny.gov/office/port-jefferson
- Five minutes away from SBU by car is Port Jefferson, home to the Bridgeport & Port Jefferson Steamboat Company that provides ferry rides to and from Bridgeport, Connecticut daily. On the North Fork there is also Cross Sound Ferry that runs from Orient Point to New London, Connecticut.
Public Schools
The school district that includes the university is called Three Village and is comprised
of Setauket, Old Field, and Stony Brook.
Proximity to New York City
The five boroughs of New York City are Bronx, Brooklyn, Staten Island, Queens, and
Manhattan. We are approximately an hour drive to Manhattan. Directions by car, train,
or air can be found here: https://iacs.stonybrook.edu/about/directions#ByCar.
For transportation options in New York City, visit the Metropolitan Transportation Authority system maps.
Airports
The closest airport to Stony Brook is Long Island MacArthur Airport (Islip), which is about 30 minutes away by car. John F. Kennedy International Airport and LaGuardia Airport are each about 1-1.5 hours away by car. Newark Liberty International Airport in New Jersey is about 2-3 hours away (depending strongly on traffic).
Hotels
There are many hotels on Long Island. The closest ones to campus are listed here: Mention of these resources is for information only and is not intended as an endorsement.
The following is listed solely for your convenience and their inclusion implies no
recommendations or guarantee on the part of the University.
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Stony Brook Hilton Garden Inn |
Holiday Inn Express |
Three Village Inn
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Danfords Hotel and Marina
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