NEW EMPLOYEE BENEFITS GUIDE

Benefits, Time & Attendance Orientation

Location/Time*	Month	State Classified	Research Foundation	State UUP Faculty/Professional	State M/C
All sessions are currently being scheduled from 10:30-12:00pm via Zoom until further notice*	January	01/04/24	01/11/24	01/18/24	01/25/24
	February	02/01/24	02/08/24	02/15/24	02/22/24
	March	03/07/24	03/14/24	03/21/24	03/28/24
	April	04/04/24	04/11/24	04/18/24	04/25/24
	May	05/02/24	05/09/24	05/16/24	05/23/24
	June	06/06/24	06/13/24	06/20/24	06/27/24
	July	07/11/24	07/18/24	07/25/24	07/19/24
	August	08/01/24	08/15/24	08/08/24 or 08/22/24	08/29/24
	September	09/05/24	09/12/24	09/19/24 or 09/26/24	09/23/24
	October	10/03/24	10/10/24	10/17/24	10/24/24
	November	11/07/24	11/14/24	11/21/24	11/22/24
	December	12/05/24	12/12/24	12/16/24	12/19/24

*All sessions are currently being scheduled from 10:30-12:00pm via Zoom until further notice. Attendees will receive confirmation prior to their scheduled Orientation date, as well as a calendar invite with the zoom link confirming the exact start time.

SIGN UP

NEW STATE EMPLOYEE

ACTION ITEMS

Please submit back the following documents to hrs_benefits@stonybrook.edu within 30 days of being appointed, even if you are electing to decline coverage.

PS- 404 Enrollment Form,even if you are electing to decline coverage.
If you are electing coverage, please also include the proper proof documents.
Enrollment in a retirement plan is mandatory for most full-time employees, but voluntary for part-time employees. Visit Retirement@Work to elect your plan within 30 days of your hire date and submit the corresponding paper enrollment form for the Pension Plan's records.
Benefit Acknowledgement completed, signed and emailed to hrs_benefits@stonybrook.edu:

→ UUP Benefit Acknowledgement
→ Classified Benefit Acknowledgement
→ MC Benefit Acknowledgement

NEW RF EMPLOYEES

ACTION ITEMS

Please submit back the following documents to hrs_benefits@stonybrook.edu within 60 days of being appointed, even if you are electing to decline coverage.

Go to RF Self-Service to enroll in Health, Dental and/or Vision Insurance within 60 days of being appointed. The Research Foundation does not require proof documents (for enrollee or any dependents) when enrolling in benefits.
Go to RF Self-Service to enroll in Optional Retirement.
Go to www.tiaa.org/rfsuny to designate your Basic Retirement and/or Optional Retirement beneficiary and/or if you would like to choose an investment option other than the default (age-based target date fund).
Benefit Acknowledgement completed, signed and emailed to hrs_benefits@stonybrook.edu:

→ RF Benefit Acknowledgement

STATE PROFESSIONAL Checklist

STATE CLASSIFIED Checklist

RESEARCH FOUNDATION Checklist

STATE CLASSIFIED CHECKLIST
TOPIC		ACTION NEEDED?	CSEA	PEF	NYSCOPBA	PBANYS
Benefits Summary			CSEA Benefit Summary	PEF Benefit Summary	NYSCOPBA Benefit Summary	PBANYS Benefit Summary
Total Rewards Website			CSEA Total Rewards Website	PEF Total Rewards Website	NYSCOPBA Total Rewards Website	PBANYS Total Rewards Website
MEDICAL	Health Insurance Enrollment Form	✔	Please complete form PS404within 30 days of being appointed indicating whether you are enrolling,declining or opting out of health insurance coverage.
	Proof Documents	✔	If you are eligible and would like to enroll in health insurance coverage, copies of these Proof Documents for yourself, spouse, and any dependents you would like to enroll must be attached to the Health Insurance Enrollment Form (PS-404)and either brought to orientation or sent to hrs_benefits@stonybrook.edu.
	List of Providers		Go to MYNYSHIP, a secure website for active, eligible New York State employees, to find a list of providers. For assistance registering, please refer to the MyNYSHIP Guideor call 631-632-6180.
	Health Insurance Choices		NYS Health Insurance Choices
	Opt Out Information and PS409 Form		Current CSEA, PEF, PBANYS, NYSCOPBA, and M/C employees who can demonstrate and attest to having other employer-sponsored group health insurance may elect to opt out of NYSHIP's Empire Plan or Health Maintenance Organizations. For more information visit Opt-Out-Program.
DENTAL/ VISION	Enrolling	✔	For more information on these and other CSEA administered benefits, contact contact your union at 1-800-323-2732 or the campus office at x2-6575.	PEF, PBANYS, and NYSCOPBA employees DO NOT need to be enrolled in one of the state health insurance programs to enroll in dental or vision coverage. If you are eligible and would like to enroll, copies of these Proof Documentsfor yourself, spouse, and any dependents you would like to enroll must be attached to the Health Insurance Enrollment Form (PS-404)and either brought to orientation or sent to hrs_benefits@stonybrook.edu.
RETIREMENT	Enrolling	✔	Enrollment in a retirement plan is mandatory for most full-time employees, but voluntary for part-time employees. Visit Retirement@Work to elect your plan within 30 days of your hire date and also submit the paper enrollment form for the Pension Plan's records.
	Paper Enrollment Form	✔	ERS Paper Enrollment Form			PFRSand ERSPaper Enrollment Forms
	Summary		Retirement- ERS			Retirement- PFRS & ERS
Voluntary Savings Plan			State Voluntary Retirement Savings Programs
Union Specific Benefits			For more information on other CSEA administered benefits, contact contact your union at 1-800-323-2732 or the campus office at x2-6575.	N/A	N/A	N/A
Health Insurance Marketplace			For more information visit Health Insurance Marketplace.

RESEARCH FOUNDATION checklist
TOPIC		ACTION NEEDED?	RF EMPLOYEE	RF POSTDOC EMPLOYEE
Benefits Summary			RF Employee Benefits Summary	RF Postdoc Employee Benefits Summary
Total Rewards Website			RF Employee Total Rewards Website	RF Postdoc Employee Benefits Website
Employee Benefits Handbook			Employee Benefits Handbook	Postdoc Benefits Handbook
MEDICAL	Health Insurance Enrollment Form	✔	Go to the SUNY RF Employee Self Service Portal within 60 days of your appointment date to indicate whether you are *enrolling or declining* health insurance coverage. If you choose to decline at this time, you must check *Waive Enrollment*.
	Proof Documents		RF does not require proof documents (for enrollee or any dependents) when enrolling in benefits.
	List of Providers		Search for providers towards the bottom of this page: https://benefits.rfsuny.org/regular--postdoctoral-employees/healthcare-insurance/about-the-empire-ppo/
DENTAL	Enrolling	✔	Please see RF Dental for more information regarding the Delta Dental Plan. To enroll in the plan, log into the RF portal at SUNY RF Employee Self Service Portalwithin 60 days of your appointment date.
VISION	Enrolling	✔	Please see RF Vision for more information regarding the Davis Vision Plan. To enroll in the plan, log into the RF portal at SUNY RF Employee Self Service Portal within 60 days of your appointment date.
RETIREMENT	Basic Retirement		Enrollment is not required.Contributions in the Basic Retirement begin automatically after you satisfy the eligibility requirements. Log onto www.tiaa.org/rfsuny to designate your beneficiary and/or if you would like to choose an investment option other than the default (age-based target date fund).
	Optional Retirement		Go to the SUNY RF Employee Self Service Portal to enroll any time of the year. Log onto www.tiaa.org/rfsuny to designate your beneficiary and/or if you would like to choose an investment option other than the default (age-based target date fund).
	Summary		https://benefits.rfsuny.org/regular--postdoctoral-employees/retirement/
Flexible Spending Account		✔	You have the opportunity to participate in Payflex Flex Spending Account. For information about this benefit, please call tel:1-844-729-3539. To enroll in the plan, log into SUNY RF Employee Self Service Portal within 60 days of your appointment date.
Voluntary Short Term Disability		✔	If you are interested in enrolling in this plan please contact the Benefits Office at 631-632-6180 for more information. To enroll in the plan, log into SUNY RF Employee Self Service Portal within 60 days of your appointment date.
Dependent Life Insurance		✔	To enroll in the plan, log into SUNY RF Employee Self Service Portal within 60 days of your appointment date.
Health Insurance Marketplace			For more information visit Health Insurance Marketplace.

STATE PROFESSIONAL checklist
TOPIC		ACTION NEEDED?	UUP NON-FACULTY TITLE INCLUDING STATE POSTDOC	UUP FACULTY TITLE TEACHING SIX (6) OR MORE CREDITS PER SEMESTER*	M/C TITLE
Benefits Summary			UUP Non-Faculty Benefit Summary	UUP Faculty Benefit Summary	M/C Benefit Summary
Total Rewards Website			UUP Non-Faculty Total Rewards Website	UUP Faculty Total Rewards Website	M/C Total Rewards Website
MEDICAL	Health Insurance Enrollment Form (PS-404)	✔	Please complete form PS404within 30 days of being appointed indicating whether you are enrolling or declining health insurance coverage.		Please complete form PS404within 30 days of being appointed indicating whether you are enrolling declining or opting out of health insurance coverage.
	Proof Documents		If you are eligible and would like to enroll in health insurance coverage, copies of these Proof Documents for yourself, spouse, and any dependents you would like to enroll must be attached to the Health Insurance Enrollment Form (PS-404)and either brought to orientation or sent to hrs_benefits@stonybrook.edu.
	List of Providers		Go to MYNYSHIP, a secure website for active, eligible New York State employees, to find a list of providers. For assistance registering, please refer to the MyNYSHIP Guideor call 631-632-6180.
	Health Insurance Choices		NYS Health Insurance Choices
	Opt Out Information and PS409 Form		N/A	N/A	Current M/C employees, visit Opt Out for more information.
DENTAL/VISION	Enrolling		For more information on these and other UUP administered benefits, contact the UUP Campus phone at 631-632-6570, the UUP Benefit Trust Fund at 1-800-887-3863 or visit them on the web at www.uupinfo.org.		You DO NOT need to be enrolled in one of the state health insurance programs to enroll in dental or vision coverage. If you are eligible and would like to enroll, copies of these Proof Documents for yourself, spouse, and any dependents you would like to enroll must be attached to the Health Insurance Enrollment Form (PS-404)and either brought to orientation or sent to hrs_benefits@stonybrook.edu.
RETIREMENT	Enrolling	✔	This is an irrevocable decision! Enrollment in a retirement plan is mandatory for most full-time employees, but voluntary for part-time employees. Choose one plan within 30 days of your hire date. Visit Retirement@Work to elect your plan and submit the paper enrollment form for the Pension plan's records. Again, this is an irrevocable decision!
	Paper Enrollment Form		ERS Paper Enrollment Form	TRS Paper Enrollment Form	ERS Paper Enrollment Form
	Summary		RETIREMENT PLANS- ERS - TRS - ORP ERS - Available to all State employees. TRS - Available to State employees who teach or supervise teachers. ORP - Available to full-time State employees and part-time State employee’s with TERM appointments.
Voluntary Savings Plan			State Voluntary Retirement Savings Programs
Union Specific Benefits			For information on additional UUP administered benefits, contact the UUP Campus phone at 631-632-6570, the UUP Benefit Trust Fund at 1-800-887-3863 or visit them on the web at www.uupinfo.org.		N/A
Health Insurance Marketplace			For more information visit Health Insurance Marketplace.

*UUP FACULTY TITLE TEACHING LESS THAN SIX (6) CREDITS PER SEMESTER — If you are teaching less than 6 credits per semester, you are not eligible for a contribtion from the university toward health insurance at this time. However, you can still enroll in a retirement plan if you choose.

FIND YOUR GROUP?

Please find your employment group for detailed benefits information that may apply to you.

New Employees: It is located on your offer letter. If you need a copy of your offer letter, please contact your department administrator.
Current Employees: Current benefit eligible State employees will find it next to "Pay Group" on their paychecks. Current benefit eligible RF employees belong to the RF employment group.
Prospective Employees: If the posting is no longer available, please contact hrs_recruiting@stonybrook.edu.

Employment Group	Abbreviation	Type	#
CSEA Civil Service Employees Association	CSEA	Administrative Services Unit (ASU)	02
CSEA Civil Service Employees Association	CSEA	Operational Services Unit (OSU)	03
CSEA Civil Service Employees Association	CSEA	Institutional Services Unit (ISU)	04
Public Employees Federation	PEF	Professional, Scientific & Technical (PST)	05
United University Professions	UUP	Professional	08
Management Confidential	M/C	Professional	13
NY State Correctional Officers and Police Benevolent Association, Inc.	NYSCOPBA	Security Services Unit (SSU) non-arb	21
Graduate Student Employees Union	GSEU		28
Police Benevolent Association of NY, Inc.	PBANYS	Agency Police Services Unit (APSU)	31
Research Foundation	RF		RF

HAVE FEEDBACK?

ORIENTATION SURVEY
If you are interested in providing feedback in regards to our Orientation, this Feedback Survey should only take 2-3 minutes to complete and is voluntary and confidential, unless you request otherwise.

NEW EMPLOYEE BENEFITS GUIDE

Benefits, Time & Attendance Orientation

NEW STATE EMPLOYEE

ACTION ITEMS

NEW RF EMPLOYEES

ACTION ITEMS

STATE CLASSIFIED CHECKLIST

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RESEARCH FOUNDATION checklist

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STATE PROFESSIONAL checklist

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FIND YOUR GROUP?

Please find your employment group for detailed benefits information that may apply to you.

HAVE FEEDBACK?

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