As we prepare for the upcoming Fall 2021 semester, the Graduate School is working
hard to anticipate the foreseeable questions specific to graduate students and Graduate
School functions. As we receive information, we will continue to update this page.
Yes, our office is open. However, out of concern for our staff and student employees
we will limit the foot traffic to the office and our front office door will be closed
most of the time. We are asking that you please email us with any questions that you
have and the appropriate staff member will respond to your request. The email addresses
are posted in next FAQ below.
The best way to reach the Graduate School staff during this time is via email. Addresses
for each of our units are included below:
We are only accepting forms electronically. Please email the forms to
gradrecords@stonybrook.edu. We are requesting that official transcripts be sent electronically when possible.
For items that the Graduate School requested to be dropped off at our office, please
place them in the lock box outside of our front office suite door. Please note that
time sensitive items should not be placed there without first being granted permission
as the documents placed in this box will only be retrieved intermittently.
Records & Admissions
We are only accepting forms electronically. Please email the forms to
gradrecords@stonybrook.edu. We are requesting that official transcripts be sent electronically when possible.
For items that the Graduate School requested to be dropped off at our office, please
place them in the lock box outside of our front office suite door. Please note that
time sensitive items should not be placed there without first being granted permission
as the documents placed in this box will only be retrieved intermittently.
For Summer/Fall 2021 admissions, unofficial transcripts and degree verifications/diplomas
will be accepted for those students who are unable to obtain a copy of their official
transcript or degree verification. A one semester hold will be placed on your record
that will prevent you from enrolling after the Summer/Fall 2021 term until you provide
us with an official copy.
We are currently accepting TOEFL, IELTS, and Duolingo. More information on English
language proficiency and scoring requirements can be found in the
Graduate Bulletin.
Please confirm that the GRE is required for your program. If it is, please contact
the program you have been accepted to and request a waiver. Your program will then
notify the Graduate School.
For registration dates and deadlines, please refer to the
Academic Calendar.
Thesis/
Dissertation, Defense & Graduation
All thesis/dissertation defenses for the summer 2021 semester can be held through
video conferencing. Each committee member, and the student, is approved to video conference
for the defense. You do not need to fill out revision forms for any committees that
have already been submitted. We will be working from the assumption that all defenses
will be conducted through video conferencing for the spring and summer semesters.
Electronic signatures will be accepted on all signature pages.
Our priority is to protect the health of our students, staff, faculty and community.
To assist us in helping to prevent the spread of the Coronavirus we are asking students
who want their thesis/dissertation to be checked for formatting issues prior to submitting
to ProQuest to send their thesis/dissertation to
gradgraduation@stonybrook.edu as a pdf.
Financial Concerns
For Fall 2021, graduate students whose New York State residency efforts were interrupted
by COVID-19, will receive another one-semester extension for their out-of-state tuition
scholarships.
This is contingent on the student immediately beginning the process of establishing New York State residency
upon their arrival.
Residency application instructions and deadlines can be
found here.
Research
The latest resources for research can be found here on Stony Brook’s Coming Back Safe and Strong website. Graduate students and postdocs should talk with their supervisors/advisors
about plans and options for resuming research.
The latest guidance on travel can be
found here on
Stony Brook’s Coming Back Safe and Strong website. Graduate students and postdocs should talk with their supervisors/advisors
about travel plans and any appropriate approvals needed.
For postdocs, TAs, GAs, and RAs whose work needs to be performed on campus but who
are concerned about coming to campus because of their particular situation or are
experiencing symptoms, should reach out to COVID-19 Telephone Information Line at
(631) 632-5000 (on campus 2-5000) for guidance.
Additionally, graduate student workers or postdocs should talk with their supervisor
about any work-related questions/concerns.
If you have any questions, please email vis@stonybrook.edu. Students can schedule
an appointment with an International Student Advisor at this
website or can call (631) 632-4685. Additionally, please review the Visa and Immigration
Services
Covid-19 FAQ page as a resource.
Teaching
For TAs, GAs, and RAs whose work needs to be performed on campus but who are concerned
about coming to campus because of their particular situation or are experiencing symptoms,
should reach out to COVID-19 Telephone Information Line at (631) 632-5000 (on campus
2-5000) for guidance.
Additionally, graduate student workers should talk with their supervisor about any
work-related questions/concerns.
TAs should talk with the main instructor for their class and/or their department chair.
Guidance on instruction and curricular delivery comes from the college Deans and the
Provost.
If you have any questions, please email vis@stonybrook.edu. Students can schedule
an appointment with an International Student Advisor at this
website or can call (631) 632-4685. Additionally, please review the Visa and Immigration
Services
Covid-19 FAQ page as a resource.
International Graduate Students
If you have any questions, please email vis@stonybrook.edu. Students can schedule
an appointment with an International Student Advisor at this
website or can call (631) 632-4685. Additionally, please review the Visa and Immigration
Services
Covid-19 FAQ page as a resource.
Professional Development
Professional development workshops and events will use a hybrid of virtual and in-person
formats as needed. Check the
Graduate School calendar for the status of any of our upcoming events.
Graduate Student Housing
For student housing questions, please email reside@stonybrook.edu or call (631) 632-6750.
Health and Safety
Call the campus’ general telephone information line at 631-632-5000.
Counseling and Preventive Services (CAPS) has a
24 hour hotline that is available for students and for postdocs if you need to talk to someone now.
To register for a Let’s Talk session, visit http://tinyurl.com/virtualletstalk. To speak to the Survivor Advocate, call (631) 457-9981 24/7.
