Yes, our office is open. However, out of concern for our staff and student employees we will limit the foot traffic to the office and our front office door will be closed most of the time. We are asking that you please email us with any questions that you have and the appropriate staff member will respond to your request. The email addresses are posted in next FAQ below.

The best way to reach the Graduate School staff during this time is via email. Addresses for each of our units are included below:

• General Inquiries: graduate.school@stonybrook.edu

• Admissions: gradadmissions@stonybrook.edu

• Records: gradrecords@stonybrook.edu

• Graduation: gradgraduation@stonybrook.edu

• Center for Inclusive Education: CIE_graduateschool@stonybrook.edu

• External Fellowships Advising: fellowships@stonybrook.edu

• Office of Postdoctoral Affairs: postdocs@stonybrook.edu

• Graduate Finance: gradfinance@stonybrook.edu

We are only accepting forms electronically. Please email the forms to gradrecords@stonybrook.edu.
We are requesting that official transcripts be sent electronically when possible.

For items that the Graduate School requested to be dropped off at our office, please place them in the lock box outside of our front office suite door.  Please note that time sensitive items should not be placed there without first being granted permission as the documents placed in this box will only be retrieved  intermittently.

Call the campus’ general telephone information line at 631-632-5000. 

Additional information can be found on Stony Brook’s Coming Back Safe and Strong website .

We are only accepting forms electronically. Please email the forms to gradrecords@stonybrook.edu. We are requesting that official transcripts be sent electronically when possible.

For items that the Graduate School requested to be dropped off at our office, please place them in the lock box outside of our front office suite door.  Please note that time sensitive items should not be placed there without first being granted permission as the documents placed in this box will only be retrieved  intermittently.

For Fall 2020 and Spring 2021 admissions, unofficial transcripts and degree verifications/diplomas will be accepted for those students who are unable to obtain a copy of their official transcript or degree verification. A one semester hold will be placed on your record that will prevent you from enrolling after the Fall 2020 or Spring 2021 term until you provide us with an official copy.

We are currently accepting TOEFL, IELTS, and Duolingo. More information on English language proficiency and scoring requirements can be found in the Graduate Bulletin.  

Please confirm that the GRE is required for your program. If it is, please contact the program you have been accepted to and request a waiver. Your program will then notify the Graduate School.

For registration dates and deadlines, please refer to the Academic Calendar.

Yes, the Graduate School will be running Academic Standing for fall 2020.

All thesis/dissertation defenses for the fall 2020 semester can be held through video conferencing. Each committee member, and the student, is approved to video conference for the defense. You do not need to fill out revision forms for any committees that have already been submitted. We will be working from the assumption that all defenses will be conducted through video conferencing for the spring and summer semesters. Electronic signatures will be accepted on all signature pages.

Our priority is to protect the health of our students, staff, faculty and community. To assist us in helping to prevent the spread of the Coronavirus we are asking students who want their thesis/dissertation to be checked for formatting issues prior to submitting to ProQuest to send their thesis/dissertation to gradgraduation@stonybrook.edu as a pdf.

Reimbursement guidelines for COVID-19 impacted travel are on the travel website. The university is reimbursing expenses for graduate student travelers when their conferences/events are canceled due to the coronavirus.

The Student Emergency Support Fund* is meant to provide direct and/or indirect resources to matriculated Stony Brook undergraduate and graduate students who are experiencing an acute crisis that has or could adversely impact their ability to make continued progress toward attaining their degree. Examples where resources may be required to support a student in crisis include:

Yes. Graduate students who are funded for the coming 20-21 academic year can plan to be funded as per their offer. For those who are unable to travel to campus, faculty advisors would have to understand in what capacity the student could do their TA/GA/RA position, and work with them to either defer their appointment until they can be on-site or work remotely.

For supported international PhD students who cannot enter or return to the US, the Graduate School is prepared to provide a graduate tuition scholarship exception. Should students continue to study at Stony Brook without being able to work, the Graduate School will continue to honor their tuition scholarship offers. This would mean that first-year doctoral students could begin their course of study, if the program can make it available online, until the student would be able to be on campus. Per policy, students would still be required to register full-time by Day 15 of classes (also referred to as Snapshot).

For Spring 2021, out-of-state graduate students whose efforts to establish New York State residency were interrupted by COVID-19 will receive another one-semester extension for their out-of-state tuition scholarships. 

As soon as they are able, students should continue to make all efforts to establish residency. Residency application instructions and deadlines can be found here.

For TAs, GAs, and RAs whose work needs to be performed on campus but who are concerned about coming to campus because of their particular situation or are experiencing symptoms, should reach out to COVID-19 Telephone Information Line at (631) 632-5000 (on campus 2-5000) for guidance. 

Additionally, graduate student workers should talk with their supervisor about any work-related questions/concerns.

The latest resources for research can be found here on Stony Brook’s Coming Back Safe and Strong website. Graduate students and postdocs should talk with their supervisors/advisors about plans and options for resuming research. 

For TAs, GAs, and RAs whose work needs to be performed on campus but who are concerned about coming to campus because of their particular situation or are experiencing symptoms, should reach out to COVID-19 Telephone Information Line at (631) 632-5000 (on campus 2-5000) for guidance. 

Additionally, graduate student workers should talk with their supervisor about any work-related questions/concerns.

TAs should talk with the main instructor for their class and/or their department chair. Guidance on instruction and curricular delivery comes from the college Deans and the Provost.

For TAs, GAs, and RAs whose work needs to be performed on campus but who are concerned about coming to campus because of their particular situation or are experiencing symptoms, should reach out to COVID-19 Telephone Information Line at (631) 632-5000 (on campus 2-5000) for guidance. 

Additionally, graduate student workers should talk with their supervisor about any work-related questions/concerns.

If you have any questions, please email vis@stonybrook.edu. To schedule an appointment with an International Student Advisor, visit this website or call (631) 632-4685. Additionally, please review the Visa and Immigration Services Covid-19 FAQ page as a resource.

Yes, professional development workshops and events will continue in a virtual capacity. Check the Graduate School calendar for the status of any of our upcoming events.