Yes, our office is open. However, out of concern for our staff and student employees we will limit the foot traffic to the office and our front office door will be closed most of the time. We are asking that you please email us with any questions that you have and the appropriate staff member will respond to your request. The email addresses are posted below.

We are only accepting forms electronically. Please email the forms to gradrecords@stonybrook.edu.
We are requesting that official transcripts be sent electronically when possible.

The best way to reach the Graduate School staff during this time is via email. Addresses for each of our units are included below:

• General Inquiries: graduate.school@stonybrook.edu

• Admissions: gradadmissions@stonybrook.edu

• Records: gradrecords@stonybrook.edu

• Graduation: gradgraduation@stonybrook.edu

• Center for Inclusive Education: CIE_graduateschool@stonybrook.edu

• External Fellowships Advising: fellowships@stonybrook.edu

• Office of Postdoctoral Affairs: postdocs@stonybrook.edu

• Graduate Finance: gradfinance@stonybrook.edu

Call the campus’ general telephone information line at 631-632-5000.

We are only accepting forms electronically. Please email the forms to gradrecords@stonybrook.edu.
We are requesting that official transcripts be sent electronically when possible.

For Fall 2020 admissions, unofficial transcripts and degree verifications/diplomas will be accepted for those students who are unable to obtain a copy of their official transcript or degree verification. A one semester hold will be placed on your record that will prevent you from enrolling after the Fall 2020 term until you provide us with an official copy.

We are currently accepting TOEFL, IELTS, and Duolingo. More information on English language proficiency and scoring requirements can be found in the Graduate Bulletin.  

Please contact the program you have been accepted to and request a waiver. Your program will then notify the Graduate School.

If your college or school decides to implement Pass/No Credit grading, you will have a variety of options and decisions to make, given the following conditions.

• You may elect to have the final grade recorded on your official academic record as the grade assigned by the instructor, or you can opt for a P (if you expect your final letter grade to be a C or higher) or NC (if you expect your final letter grade to be below a C). 

• There are no limits on the number of credits you may take P/NC, and the choice to move to P/NC grading will not affect your financial aid awards. Nor will such a decision be part of any academic probation proceedings. 

• P/NC grades will not impact your GPA, and grades of P will count for prerequisites, degree audits, and automated clearance. 

• You may choose the P/NC option in SOLAR at any point until Wednesday, May 20, the last day of the semester. This will also be the deadline to withdraw from classes.

• If you choose P/NC grading, your professors will not be informed of your choice. 

Instructions on how to PNC a course can be found here:

https://www.stonybrook.edu/commcms/due/gpnc.html  

If you still have questions about your options and the best course of action for you after you hear from your College or School, we encourage you to reach out to your program department, and/or take advantage of the following resources:

• Accommodations for students with disabilities - https://www.stonybrook.edu/sasc/

• Stony Brook Student Support Team - https://www.stonybrook.edu/commcms/studentaffairs/studentsupport/

• Graduate School at https://grad.stonybrook.edu/

• Tools and support for alternative and online learning at the Keep Learning site - https://sites.google.com/stonybrook.edu/keeplearning 

• Report technical issues at https://it.stonybrook.edu/services/itsm or call 631-632-2358.

Student records have already been updated for all those not in Applied Status for graduation for Spring 2020. If someone is in Applied Status and needs additional time, please email gradgraduation@stonybrook.edu  and the Graduate School team will update their expected graduation term.     

The Graduate School will not be running the academic probation/dismissal report for the spring 2020 semester. Whatever standing students had in the fall 2019 semester will carry over to spring 2020 .

All thesis/dissertation defenses for the spring and summer 2020 semesters can be held through video conferencing. Each committee member, and the student, is approved to video conference for the defense. You do not need to fill out revision forms for any committees that have already been submitted. We will be working from the assumption that all defenses will be conducted through video conferencing for the spring and summer semesters. Electronic signatures will be accepted on all signature pages.

The Doctoral Hooding Ceremony, Graduate Awards Ceremony, and Distinguished Doctoral Colloquium will not be taking place as originally planned for Spring 2020 due to the current health pandemic, COVID-19. The Spring 2020 Commencement will be held virtually this year.

Doctoral Hooding
The Spring 2020 conferral of doctoral degrees will take place as part of the virtual main commencement scheduled for May 22nd at 12:00 PM. We also plan to hold an in-person doctoral hooding in December and will communicate details on both of these ceremonies as soon as they are set. We look forward to recognizing you for all of your accomplishments and hard work during your time at Stony Brook University, Graduate School.

Graduate Awards
The Graduate Awards Ceremony was scheduled to take place on Wednesday, May 20th. We will be reaching out to the winners' advisors to provide a brief video clip presenting your award, which will be available for you to share with your family and friends. Each award winner will be highlighted on our website and through social media. We will also be sending each winner a certificate and a hard copy of the program as a keepsake.

Since the Distinguished Doctoral Colloquium is also cancelled, the five graduate student winners will be contacted by the Graduate School office to provide content so that their dissertation research can be highlighted on social media and our website; as well to share with their family and friends.

Reimbursement guidelines for COVID-19 impacted travel are on the travel website. The university is reimbursing expenses for graduate student travelers when their conferences/events are canceled due to the coronavirus.

The Student Emergency Support Fund is meant to provide direct and/or indirect resources to matriculated Stony Brook undergraduate and graduate students who are experiencing an acute crisis that has or could adversely impact their ability to make continued progress toward attaining their degree. Examples where resources may be required to support a student in crisis include:

Yes. Graduate students who are funded for the coming 20-21 academic year can plan to be funded as per their offer. For those who are unable to travel to campus, faculty advisors would have to understand in what capacity the student could do their TA/GA/RA position, and work with them to either defer their appointment until they can be on-site or work remotely.

The Graduate School has made an exception for GTS purposes by allowing a one semester extension of an out-of-state tuition scholarship for those supported students whose efforts to establish residency were disrupted by COVID-19.

As soon as they are able, students should continue to make all efforts to establish residency. Residency application instructions and deadlines can be found here.

For TAs, GAs, and RAs whose work is critical and needs to be performed on campus but who are concerned about coming to campus because of their particular situation or are experiencing symptoms, please reach out to Student Health Service for guidance.

People in a mandatory or precautionary quarantine situation as determined by the relevant public health authority will have the fourteen day quarantine absence covered without loss of pay.

If a GA, TA or RA chooses not to work, either on site or at an alternative location, they must record their absence.

For additional guidance, graduate student workers should talk with their supervisors.