As we prepare for the upcoming Fall 2021 semester, the Graduate School is working
hard to anticipate the foreseeable questions specific to graduate students and Graduate
School functions. As we receive information, we will continue to update this page.
For the latest on returning to campus and the workplace, please visit
the University’s Stronger Together website
.
If you need to submit a form for approval and processing, email is highly preferred.
Please email the form(s) to
gradrecords@stonybrook.edu.
We are also requesting that official transcripts be sent electronically when possible.
For items that we request to be dropped off at our office, please see our
Contact Us page for in-person office hours. Otherwise, please place them in the lock box outside
of our front office suite door.
student Services
We are currently accepting TOEFL, IELTS, and Duolingo. More information on English
language proficiency and scoring requirements can be found in the
Graduate Bulletin.
Please confirm that the GRE is required for your program. If it is, please contact
the program you have been accepted to and request a waiver. Your program will then
notify the Graduate School.
For registration dates and deadlines, please refer to the
Academic Calendar.
Thesis/
Dissertation, Defense & Graduation
All thesis/dissertation defenses for the Fall 2021 semester can be held through video
conferencing. Each committee member, and the student, is approved to video conference
for the defense. You do not need to fill out revision forms for any committees that
have already been submitted. We will be working from the assumption that all defenses
will be conducted through video conferencing for the summer and fall 2021 semesters.
Electronic signatures will be accepted on all signature pages.
Our priority is to protect the health of our students, staff, faculty and community.
To assist us in helping to prevent the spread of the Coronavirus we are asking students
who want their thesis/dissertation to be checked for formatting issues prior to submitting
to ProQuest to send their thesis/dissertation to
gradgraduation@stonybrook.edu as a pdf.
Financial Concerns
For Fall 2021, graduate students whose New York State residency efforts were interrupted
by COVID-19, will receive another one-semester extension for their out-of-state tuition
scholarships.
This is contingent on the student immediately beginning the process of establishing New York State residency
upon their arrival.
Application instructions and deadlines can be found on the
Residency page of the Student Financial Services website.
All students must be registered as full-time students by Day 15 of classes.
The Academic Calendar has a complete list of registration dates and other deadlines
Tuition and fee scholarships will continue to be honored for graduate students who
are continuing their studies but cannot work during the fall, including first-year
international PhD students who are unable to enter or return to the U.S. but can continue
their program via remote instruction.
All students must be registered as full-time students by Day 15 of classes.
The Academic Calendar has a complete list of registration dates and other deadlines.
Research
The Office of the Vice President for Research implemented and is overseeing research
safety protocols. We encourage you to review the
Restarting Research guidance for more information.
Additional resources for research can be on Stony Brook’s Stronger Together website. Graduate students and postdocs should talk with their supervisors/advisors about
plans and options for resuming research.
Graduate students and postdocs should talk with their supervisors/advisors about travel
plans and any appropriate approvals needed.
All students who are able to come to campus will be expected to do so. Exceptions
and accommodations may be made for students with documented health issues and/or visa
and immigration impediments, consistent with
relevant SBU policies and guidelines. Questions or concerns regarding these processes may be directed to
grad_associate_dean@stonybrook.edu.
Additionally, graduate student workers or postdocs should talk with their supervisor
about any work-related questions/concerns.
The Health Information Line (HIL) at (631) 632-5000 continues to be an important resource
for employees who identify themselves as having COVID-19 related symptoms, test positive,
or have recently been exposed to the virus.
If you have any questions, please email
vis@stonybrook.edu. Students can
schedule an appointment with an International Student Advisor or can call (631) 632-4685. Additionally, please
review the Visa and Immigration Services
Covid-19 FAQ page as a resource.
Teaching
All students who are able to come to campus will be expected to do so. Exceptions
and accommodations may be made for students with documented health issues and/or visa
and immigration impediments, consistent with
relevant SBU policies and guidelines. Questions or concerns regarding these processes may be directed to
grad_associate_dean@stonybrook.edu.
Additionally, graduate student workers should talk with their supervisor about any
work-related questions/concerns.
The Health Information Line (HIL) at (631) 632-5000 continues to be an important resource
for employees who identify themselves as having COVID-19 related symptoms, test positive,
or have recently been exposed to the virus.
If you have any questions, please email
vis@stonybrook.edu. Students can
schedule an appointment with an International Student Advisor or can call (631) 632-4685. Additionally, please
review the Visa and Immigration Services
Covid-19 FAQ page as a resource.
International Graduate Students
If you have any questions, please email vis@stonybrook.edu. Students can schedule
an appointment with an International Student Advisor at this
website or can call (631) 632-4685. Additionally, please review the Visa and Immigration
Services
Covid-19 FAQ page as a resource.
Continuing international graduate students working as RAs, TAs or GAs who remain unable
to enter or return to the United States and meet all HR eligibility guidelines (see
International Student Remote Work Guidelines) will be able to work remotely again for Fall 2021.
New, supported international graduate students who remain unable to enter or return
to the US are not eligible for remote work. The Graduate School will continue to provide
graduate tuition scholarship exceptions, which include Fee Scholarships, for these
students.
Orientation
The Graduate School will hold its fall orientations remotely again for incoming new
graduate students. Please consult the
New Student Roadmap and watch the
online orientation videos for onboarding information.
Students are also welcome and encouraged to participate in the
Welcome Week activities, hosted by Student Affairs and the Office of New Student Programs.
Professional Development
Professional development workshops and events will use a hybrid of virtual and in-person
formats as needed. Check the
Graduate School calendar for the status of any of our upcoming events.
Graduate Student Housing
For student housing questions, please email reside@stonybrook.edu or call (631) 632-6750.
Health and Safety
Call the campus’ Health Information Line (HIL) at 631-632-5000.
Counseling and Preventive Services (CAPS) has a
24 hour hotline that is available for students and for postdocs if you need to talk to someone now.
To register for a Let’s Talk session, visit http://tinyurl.com/virtualletstalk. To speak to the Survivor Advocate, call (631) 457-9981 24/7.
