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Graduate School Calendar 

Below you'll find information on Graduate School deadlines regarding advancement to candidacy, defense committee requests, graduation applications, and other transactions.

Additional deadlines and dates are detailed on the official Academic Calendar and University Calendar, which are both maintained by the Registrar's Office:

 

Graduate School Deadlines 

For departments with graduate programs and degree candidates for Fall 2018 diplomas, the following deadlines are in effect: 

Fall 2018 Deadline Dates  
Last day for the Graduate School to receive Fall Advancement to Candidacy (G5 status) forms from Departments.

These forms must be submitted no later than 2pm on August 31th.

Friday, August 31, 2018
End of Late Registration. Monday, September 10, 2018
Last day to complete full-time registration OR file a Leave of Absence in order to maintain continuous matriculation. No later than 4 pm. Monday, September 17, 2018
Defense Committee Requests due to the Graduate School from Departments. Four weeks before the defense
Last day for Graduate Students to apply for graduation online and be included in the December Commencement program. The online form can be found here: Application for Graduation (Masters students should apply via SOLAR). The SOLAR application for graduation will be available until Friday, October 19, 2018. All candidates that apply for graduation after October 19th will NOT BE included in the publication. Froday, October 19, 2018
Last day for Graduate Students to file theses/dissertations with the Graduate School.
NOTE: Extensions to this deadline are not granted.
Thursday, December 20, 2018
Last day for Departments to submit completion statements for candidates who have completed all requirements for the degree. Wednesday, January 9, 2019

Candidates for December diplomas must be registered for at least one graduate-level credit in the Fall 2018 semester in order to graduate. During the Fall and Spring terms, zero credit courses do not constitute fulfillment of the registration requirement for graduation.

For departments with graduate programs and degree candidates for Winter 2019 diplomas, the following deadlines are in effect: 

Winter 2019 Deadline Dates  
Last day for the Graduate School to receive admission materials for Winter 2019 admits. Friday, December 7, 2018
Defense Committee Requests due to the Graduate School from Departments. Four weeks before defense
Last day for Graduate Students to apply for graduation online and be included in the December Commencement program. The online form can be found here: Application for Graduation (Masters students should apply via SOLAR) The SOLAR application for graduation will also be available until Friday, October 19, 2018. All candidates that apply for graduation after October 19th will NOT BE included in the publication. Friday, October 19, 2018
Last day for Graduate Students to file theses/dissertations with the Graduate School Office.
NOTE: Extensions to this deadline are not granted.
Friday, January 25, 2019
Last day for Departments to submit completion statements for candidates who have completed all requirements for the degree. Friday, February 8, 2019

Candidates for Winter (January) diplomas must be registered in the winter session in order to graduate. Candidates may be registered for a zero credit course (graduate level) to fulfill this requirement. During the Fall and Spring terms, zero credit courses do not constitute fulfillment of the registration requirement for graduation.

For departments with graduate programs and degree candidates for Spring 2019 diplomas, the following deadlines are in effect: 

Spring 2019 Deadline Dates  
Last day for the Graduate School to receive admission materials for Spring 2019 admits. Friday, January 4, 2019
Last day for the Graduate School to receive Spring Advancement to Candidacy (G5 status) forms from Departments.

These forms must be submitted no later than 2pm on February 1st.

Friday, February 1, 2019
End of Late Registration. Friday, February 8, 2019
Last day to complete full-time registration OR file a Leave of Absence in order to maintain continuous matriculation. No later than 4 pm. Friday, February 15, 2019
Defense Committee Requests due to the Graduate School from Departments. Four weeks before the defense
Last day for Graduate Students to apply for graduation online and be included in the May Commencement program. The online form can be found here: Application for Graduation (Masters students should apply via SOLAR). The SOLAR application for graduation will be available until Friday, March 1st, 2019. All candidates that apply for graduation after March 1 st will NOT BE included in the publication. Friday, March 1, 2019
Last day for Graduate Students to file theses/dissertations with the Graduate School.
NOTE: Extensions to this deadline are not granted.
Wednesday, May 22, 2019
Last day for Departments to submit completion statements for candidates who have completed all requirements for the degree. Friday, June 7, 2019

Candidates for May diplomas must be registered for at least one graduate-level credit in the Spring 2019 semester in order to graduate. During the Fall and Spring terms, zero credit courses do not constitute fulfillment of the registration requirement for graduation.

For departments with graduate programs and degree candidates for Spring 2019 diplomas AT THE SUNY-KOREA CAMPUS ONLY, the following deadlines are in effect:

Spring 2019 Deadlines AT THE SUNY-KOREA CAMPUS ONLY DATE
Last day for the Graduate School to receive admission materials for Spring 2019 admits. Monday, January 28, 2019
 

Last day for the Graduate School to receive Fall Advancement to Candidacy (G5 status) forms from Departments.

These forms must be submitted no later than 2pm on March 1st.

Friday, March 1, 2019


End of Late Registration.

Monday, March  11, 2019

Last day to complete full-time registration OR file a Leave of Absence in order to maintain continuous matriculation. No later than 4 pm.

Tuesday, March  19, 2019

Defense Committee Requests due to the Graduate School from Departments.

Four weeks before the defense

Last day for Graduate Students to apply for graduation online. The online form can be found here: Application for Graduation (Masters students should apply via SOLAR). The SOLAR application for graduation will be available until Monday, March 11, 2019.

Monday, March 11, 2019

 

Last day for Graduate Students to file thesis/dissertations with the Graduate School.
NOTE: Extensions to this deadline are not granted.

Tuesday, June 18, 2019

 

Last day for Departments to submit completion statements for candidates who have completed all requirements for the degree.  

Wednesday, July 3, 2019

Candidates for May diplomas must be registered for at least one graduate-level credit in the Spring 2019 semester in order to graduate. During the Fall and Spring terms, zero credit courses do not constitute fulfillment of the registration requirement for graduation.

Important Information

THERE ARE NO EXCEPTIONS TO THE REGISTRATION REQUIREMENTS.

Candidates who do not complete degree requirements must have their program submit an approved change of graduation date form for a subsequent degree-awarding period. This form should be submitted to our gradgraduation@stonybrook.edu email account.  Please do not reapply for graduation through SOLAR or our website.  Degree applications are not carried forward.

Amended 12/7/18

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