Inter-University Doctoral Consortium

Download: IUDC Application Form  

Eligibility

The IUDC is open to doctoral students in good academic standing who have (1) completed at least one academic year of full-time study and (2) are currently matriculated in a Ph.D. program in the arts and sciences. Terminal masters students and doctoral students not enrolled in the participating schools or divisions are ineligible.

All students enrolling in the program are required to be fully vaccinated or provide documentation of religious or medical exemption. Proof of vaccination must be uploaded to the host school's portal.

Interested students should first contact their Graduate Program Director.

Tuition & Financial Assistance from GSO 

Tuition is calculated by and paid to Stony Brook University only. Additional charges may be assessed by host institutions for lab fees, if applicable.

The Graduate Student Organization offers partial reimbursement for travel costs on the Long Island Railroad (LIRR) between Stony Brook and Penn Station (Manhattan) for graduate students enrolled in courses offered by the IUDC or any Stony Brook University course that regularly meets in NYC. Please visit GSO web site: https://www.stonybrookgso.org for more details or contact: officemanager@sbgso.org .

Registration Instructions for SBU Students 

NOTE: Stony Brook University students are limited to a total of 3 courses through the IUDC program per academic year (Fall & Spring) and a maximum of 2 courses per semester (Fall & Spring).

1. Complete the   Inter-University Doctoral Consortium Registration Form

Fill out all areas of the form clearly and legibly for accurate registration and grade reporting. In addition to all course information, include the full address, including zip code, phone number, and email address where the host school can reach you.

2. Obtain signatures in the following order only (signatures will not be given out of order):  
-SBU Department Chair, Director of Graduate Studies, or Advisor 
-SBU IUDC Coordinator – Sr. Assistant Dean Melissa Jordan (melissa.jordan@stonybrook.edu)
-Host School Course Instructor 
-Host School Dean / IUDC Coordinator

3. Register at both schools: 
At Stony Brook: Submit the completed form with ALL signatures to the SBU IUDC Coordinator within the registration deadlines outlined by the IUDC coordinator. You will then be given permission via SOLAR to enroll yourself in a consortium "dummy" course, IDC 600,  for each course you are taking through the consortium. IDC 600 is a letter graded (A-F graded; S/U or Pass/Fail grades are not applicable), variable credit course, so make sure you are enrolling in a course at the host institution that is A-F graded and that the correct amount of credits are listed for IDC 600 on your SBU record.

IMPORTANT: Full-time enrollment at Stony Brook is at least 9 credits.   This includes enrollment in IDC 600.  Enrollment in excess of 9 credits likely will lead to personal financial liability because graduate tuition scholarships are limited to 9 credits.

At the host school: Give one copy of the form to the host school's IUDC Coordinator after collecting the other three signatures. It is your responsibility to find out about registration procedures specific to the host institution.

If you need to drop your IUDC course, please be sure to drop both the consortium "dummy" course at SBU as well as the real course at the host school.

Member schools send each other final grades approximately three weeks after the end of each semester. If you have completed your course and your grade has been posted at the host school by that time you need not do anything else to get your grade at SBU. If you have not completed your course or your grade has not been posted by the time of the grade exchange, then it is your responsibility to  get your grade to SBU. Once a grade has been posted at the host school, contact the host school IUDC Coordinator and request that a transcript be sent to the SBU IUDC Coordinator. The host school's IUDC Coordinator will then have a new transcript sent to SBU at no cost to you. Host school rules on course completion apply, so if you do take an incomplete for a course, be sure you are familiar with those rules if you do not intend to complete the course right away.

Registration Instructions for SBU Visitors 

1. Complete the   Inter-University Doctoral Consortium Registration Form
Fill out all areas of the form clearly and legibly for accurate registration and grade reporting. In addition to all course information, please provide  your address, including zip code, as well as a phone number and email address where we can reach you.

2. Obtain signatures in the following order only (signatures will not be given out of order):
-Home School Department Chair, Director of Graduate Studies, or Advisor
-Home School Dean/IUDC Coordinator
-SBU Course Instructor
-SBU IUDC Coordinator – Sr. Assistant Dean, Melissa Jordan (melissa.jordan@stonybrook.edu)

Bring your form to the SBU IUDC Coordinator only after having obtained the first 3 signatures. SBU will accept an email from the course instructor that gives explicit permission to join the class in lieu of a physical signature. The other two permissions must be must be physical signatures.

SBU needs two to three days to process your registration and enrollment. You may drop off your form any time Monday through Friday, 8:30 a.m. to 4:00 p.m. at our office located at 2401 Computer Science Building. Emailing a copy of your form to the SBU IUDC Coordinator is preferred.

Once we have finished processing the form, important information will be sent to you via the email address we have on file with a copy of your completed IUDC form. This information will include your SBU ID number, instructions on how to log into the student services portal (SOLAR), and class registration information. All registration at SBU must be completed in the first 10 days of classes.

If you need to drop your IUDC course, please contact the SBU IUDC Coordinator, if still within the first two weeks of the term. You may only drop your course through the first two weeks of the semester without penalty. After that you will receive a penalty grade of “W.”

We will send your grade to your home school approximately three weeks after the end of the term in which you took your course. If you have not received a grade at SBU by that time, please contact the SBU IUDC Coordinator when you grade has been posted in our SOLAR system; the coordinator will send your transcript to your home school. At SBU all incompletes must be resolved one semester from the end of the term in which you took the course. If you need a further extension of your incomplete, please contact the SBU IUDC Coordinator for instructions.

For further questions, please contact the consortium office of either the home or host school as applicable.