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Enrollment & Your Aid

Your enrollment status is based on the number of credits you are enrolled  in for a given term. However, your enrollment status may be different based on how it is used - see example below.

YOU ARE HIGHLY ENCOURAGED TO REVIEW HOW YOUR ENROLLMENT APPLIES TO YOUR DEGREE  REQUIREMENTS IN   SOLAR.  

  • Complete Term Withdrawals

    The process of withdrawing from the University is a formal procedure which the student has the responsibility to initiate. For information about withdrawing from the university visit: http://www.stonybrook.edu/commcms/registrar/registration/timeoff.php


    WITHDRAWING AND YOUR FEDERAL AID ELIGIBILITY
     

    Federal Financial Aid is awarded to a student under the assumption that the student will attend school for the entire period for which the aid is awarded.

    • When a student withdraws, Federal Aid may be adjusted based on the percentage of the semester that the student completed.
    • The date recorded by the Registrar’s Office will be used as the official withdrawal date. This date will be used to determine the amount of Federal Financial Aid earned.
    • Tuition liability does not impact the amount of Federal Aid the student will earn when they withdraw from a semester. It is the student’s responsibility to be aware of the tuition liability schedule. http://www.stonybrook.edu/bursar/
    • If a student withdraws before 100% tuition liability the charges will be reduced accordingly. This may temporarily create a credit on the student account. The Bursar will not issue a refund to the student until Federal Aid eligibility is re-calculated. After the calculation is performed the University will issue a refund or the student will be responsible to pay any resulting balance.
    • Students who receive an approved medical withdrawal may submit an appeal for consideration of a partial or full refund of charges. Appeals must be submitted to the Bursar’s Office via email at bursar@stonybrook.edu within 15 days of withdrawal.
    • If you decide not to attend Stony Brook University, it is your obligation to properly withdraw through the appropriate office. Non-attendance of classes does not qualify as an official withdrawal, and does not relieve the student of his or her financial obligation.
    • If a student stops attending classes during a semester and does not officially withdraw, they will be considered an unofficial withdrawal. At the end of each semester attendance will be confirmed for students who did not receive any passing grades. If it is determined that the student did not attend until the end of the semester a withdrawal calculation will be processed.
  • Understanding the Federal Withdrawal Calculation
      When a student officially or unofficially withdraws from  all   classes in a semester, the Office of Financial Aid and Scholarship Services will first confirm that the student began attendance in all classes for which Federal Financial Aid Awards were processed.  Federal Financial Aid Awards include:
    • Federal Pell Grant
    • SEOG
    • Perkins Loan
    • Direct Loans (Unsubsidized)
    • Federal Direct PLUS Loans (Graduate)

    After confirming attendance and making any necessary adjustments, a Federal Calculation is run to determine the amount of aid the withdrawn student has earned.    The percentage of aid earned is calculated based on the percentage of the semester the student remained in attendance.  Once 60% of the semester has passed the student has earned 100% of the Federal Financial Aid that was awarded.

    • If the aid disbursed exceeds the amount of aid earned, the unearned amount will be returned to the Federal Programs.
      • The reduction of aid may create a balance due to the university, which the student will be responsible to pay.
    • If the amount of aid earned is greater than the amount already disbursed the student may be eligible for an additional disbursement.
      • Current outstanding charges on the student’s account will be paid first, any excess amount will be refunded directly to the student.
      • A disbursement from eligible grant funds will be made automatically.
      • Disbursements from loan funds must be authorized by the student
        • The student will receive an email communication explaining the amount of the disbursement and the type of loan to authorize.
        • A response to this communication must be received within 14 days or funds will be cancelled.

     

 

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