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Zoom Instruction for E&E Colloquium
May 7, 2020 ver.1.0
1) Schedule a meeting on https://stonybrook.zoom.us by the colloquium host (Picture-1).
Please change Topic (such as E&E colloquium 2020 Fall), When (it'd be better
to set start time 30mins before the talk starts), and Duration as 2 hours.
2) Inform the speaker with Meeting ID and Meeting Pasword, or Join URL (Picture-2).
The speaker doesn't have to have a Zoom account, s/he can join the colloquium
using the Meeting ID and Meeting Password or the Join URL.
3) After the speaker joined the meeting, the colloquium host can upgrade him/her to a
co-host (Picture-3) so that the speaker will be able to share the screen and turn on/off camera.
Please click on the 3-dots at up-right corner of the speaker video, and select
"Make Co-Host" in the pull-down menu.
4) Assign 2 or 3 E&E members as co-hosts to easy the Q/A process. They can check raising
hands, mute/unmute a participant, take questions via chat, and etc.
*Note: you may want to check your Zoom profile settings (Appendix: Picture-4). Basically leaving all settings in the profile as default should be fine.
Picture-1
Picture-2
Picture-3
Appendix
Picture-4