Types of Appeals
Examples of special exceptions considered by the Associate Provost for Academic Success include:
- Substitute a DEC course or SBC category
- Accept an independent study course towards a general education requirement
- Allow more than 6 graduate credits to count towards the undergraduate degree
- Graduate under a pre-existing curriculum
To make such a request, submit a typed, well-written statement to email@example.com (either as e-mail text or an attachment) noting the specific request and reason for the request. Please include your Stony Brook ID number and a contact phone number in all communications. Also include any relevant documentation, which should be scanned and submitted as attachments to your e-mail. For certain requests, support from a Stony Brook University faculty member is required. Note that a letter of support from a faculty or professional staff member does not assure approval of any request for an exception to University policies, procedures, or deadlines.
To make a request for conditional reinstatement from dismissal, you must present convincing evidence that is appropriate for you to continue your studies at Stony Brook and that you will be able to graduate in a reasonable period of time.
If you were dismissed, but your most recent academic standing was conditional reinstatement from suspension, you are not eligible to apply for conditional reinstatement from dismissal until 5 years after your dismissal. After a 5-year absence, you may become eligible to request academic renewal, along with the conditional reinstatement request. For more information on academic renewal, please read the last paragraph on this page.
Approvals for conditional reinstatement from dismissal are reviewed every semester and often come with specific expectations for future performance, including a 2.5 semester GPA, credit limits on enrollment, and/or specific courses/major areas of study that are permitted. If you are conditionally reinstated, you will be assigned an academic advisor and are expected to follow-up regularly with your assigned advisor until you earn a 2.0 cumulative GPA and are once again in good academic standing.
Include the following information in your request for conditional reinstatement:
Typed, well-written letter: In a 500-word maximum statement, identify past obstacles to your academic progress,
how these obstacles have been resolved, and reasonable evidence for strong future
specific strategies to improve your academic performance, such as how you will ensure you
have adequate study time, how you will maintain sustained focus, and how you will
utilize campus resources to improve your grade point average. Provide evidence of
academic progress and IMMINENT promise of earning your degree.
One way to organize your letter is to address the following:
- The Past: Explain how you got into academic difficulty to begin with, what circumstances caused you to struggle academically.
- The Present: Describe what you been doing since your dismissal, or in your most recent semester if the dismissal just occurred: taking courses, working, healing, etc.
- The Future: Present an academic plan. An academic plan may clarify a potential major or change of major, outline a specific course load for a given semester(s) or project a graduation date. Submitting an academic plan can help the University to understand that you are serious about completing your degree and that you have put a reasonable amount of thought into how you are planning to do so.
- Academic documentation; i.e. copies of transcripts or explanatory letters from academic departments or instructors
- Medical documentation; i.e. a doctor’s note, hospital records, letter from a mental health counselor/therapist on letterhead
- Legal documentation; i.e. accident report, legal summons, court documentation, obituary or death notice, police report
- Financial documentation; i.e. student loan or financial aid information, pay stubs, documentation of financial hardship
- Letters of support; i.e. from employers or instructors
Note: Original documents are not required. Legible, unmodified photocopies are acceptable. All documentation is kept confidential. Please scan as one document (not separate pages) and submit all materials to firstname.lastname@example.org .
For the College of Arts and Sciences, College of Business, School of Journalism, or the School of Marine and Atmospheric Sciences:
Decisions made by the Academic Judiciary Committee can be appealed by submitting a detailed statement (either as e-mail text or an attachment) to the Associate Provost for Academic Success at email@example.com. Appeals are only considered based on new evidence and/or errors in procedure. Appeals must be presented within one week of the original hearing committee's decision. Instructions for appeals and specific deadlines are included in the email with the decision by the hearing committee.
An Academic Judiciary appeal that is denied by the Associate Provost, may be appealed only when new documentation or evidence of procedural error is provided. Appeal requests should include the original request, as well as the new documentation and/or evidence of procedural error, and must be submitted within seven (7) business days of the communication of the Associate Provost's decision. Appeals should be and emailed to: firstname.lastname@example.org . The appeal decision of the Vice Provost for Undergraduate Education is final.
Students in the College of Arts and Sciences, School of Journalism, and School of Marine and Atmospheric Sciences have the opportunity to make an exception request and/or appeal to the Associate Provost for Academic Success.
For details on required documentation to include with specific types of requests, please review the type of appeal above.
Please submit all requests via your Stony Brook University email address to email@example.com. Include your name, Stony Brook ID Number, phone number, and preferred mailing address in your communication.
You will receive an e-mail confirmation of the request, and should expect to receive an answer within seven (7) business days, unless more information is needed to make an informed decision. If an appointment is needed to further discuss your request, you will receive a follow-up e-mail to schedule an appointment. Appointments may only be scheduled after written requests are reviewed.
For more information about academic appeals, please call 631-632-7081 or email firstname.lastname@example.org.