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Travel Guidance

As of March 12, 2020

Effective immediately, all university-related travel, regardless of funding source, is strictly prohibited except for regional travel utilizing a personal vehicle. 

Travel can increase the risks of exposure to you and the community. Government restrictions and public health measures are changing fast. If you travel, those changes may make it hard for you to return to campus and resume activities.

Exceptions to this Advisory will be rare. A request for approval of regional travel or an exception to this advisory must be approved by the employee’s immediate supervisor, Vice President and Senior Vice President or Provost.  Travel to Brookhaven National Lab and to other SBU locations does not require pre-approval. Faculty, staff and students requesting this exception must use the pre-approval form located at: 

https://www.asa.stonybrook.edu/asa/ASAForms/Department/PROC/Document/PROCF0005.

Travel undertaken without the appropriate pre-approvals will not be reimbursed and other disciplinary actions may apply. 

As of March 5, 2020

In response to a steady flow of new information on travel-related public health risks from the Novel 2019 Coronavirus, we have been closely monitoring travel guidance provided by the CDC and United States Department of State. In adherence to the New York State Department of Health (NYSDOH) guidelines and in consultation with SUNY Administration, here are guidelines to our campus community as it pertains to any travel plans, regardless of the purpose of that travel, including the forthcoming spring break.

Several countries identified by the CDC and the U. S. Department of State have received travel warnings (level 3) and travel alerts (level 2). Please note that any planned travel to these countries is not advised. Should Stony Brook University students, faculty or staff choose to ignore these guidelines, we have been advised that these travelers will be subject to a mandatory 14-day self-quarantine upon return to the United States. Specifically, according to the NYSDOH, “Students and faculty returning from currently impacted countries or regions of impacted countries will be required to self-quarantine at home for 14 days upon return.” If self-quarantine at home is not an option for a student, campus residences will work with the Suffolk County Department of Health Services and Department of Social Services to assist with following the appropriate quarantine protocols.

Self-quarantine means that you will have to stay home and monitor yourself for any potential signs of COVID-19 infection—coughing, fever, chest pain or, shortness of breath—for the duration of 14 days. If these symptoms occur, call your healthcare provider, first to alert them of your recent travel history and/or symptoms and seek care right away. You may return to normal activities after the 14-day period is complete and if you are free of symptoms; there is no formal medical clearance process.

Note that conditions in geographic areas can change at any time. Therefore, we strongly encourage all students, faculty and staff to check these regulatory websites regularly for the most updated information. You may sign up for real-time Travel Advisories and Alerts by accessing the “ staying connected” resource on the U.S. Department of State website. And for more details and FAQs about U.S. Department of State safety and security information, please see travel.state.gov/travelsafely.

Also, please be reminded, that if you recently traveled internationally to these areas of concern and feel sick with fever, cough or trouble breathing, you should:

  • Seek medical care right away. Call ahead and tell them about your travel and symptoms.
  • Avoid contact with others. Stay home, except for seeking medical care.
  • Avoid further travel until the illness resolves.
  • Cover your mouth and nose with a tissue or your sleeve (not your hands) when coughing or sneezing.
  • Wash hands often with soap and warm water for at least 20 seconds. If unavailable, use an alcohol-based hand sanitizer.

SUNY Precautionary Quarantine Initiative (updated March 9, 2020)

As we continue to work with SUNY Central Administration to help SUNY students studying abroad in countries that have been designated by the US Department of State for Level 2 Travel Alerts and Level 3 Travel Warnings due to the spread of the 2019 Novel Coronavirus in those areas, Stony Brook Southampton campus is now welcoming four additional Study Abroad students returning from South Korea.

SUNY, under the direction of the New York State Department of Health, urged all program participants in the impacted countries to return to New York. Upon return, they will begin a 14-day precautionary quarantine either at home or at a designated residence hall on one of three designated SUNY campuses. Stony Brook Southampton is currently accommodating 22 students from the study abroad program in Italy -- two days into their quarantine -- and welcomes four more tonight. Our campus was selected as one of the locations for the precautionary quarantine because it has the facilities, services, technology, clinical and general staffing capabilities to accommodate NYS DOH precautionary quarantine guidelines. These four students were pre-screened and had no symptoms of the 2019 Novel Coronavirus. They will begin their 14-day precautionary quarantine period (as would any traveler returning from South Korea) upon arrival, as a preventative measure.

We are accommodating no more than three students per suite (each has an individual room) in residential buildings that were previously unoccupied in which there is no access permitted to enter the building, allowing for this precautionary isolation protocol. Each room contains a dedicated refrigerator and microwave. Food service will be delivered to each room following SUNY/NYS DOH guidance on food delivery procedures.

These protocols provide for no interaction with any other part of the campus. Teams from our Facilities and Services Department, the Provost’s Office, Division of Information Technology/Teaching and Learning Technology, and the Division of Student Affairs including Campus Residences, Counseling Services, Student Health Services, Student Support Team, Campus Life, Environmental Health & Safety, Transportation, and Campus Dining are all working together to ensure that these students are safely undergoing precautionary quarantine, will continue to receive academic support, and that they experience minimal personal discomfort through the course of the 14 days.

An expert team of clinicians are providing medical surveillance, including COVID-19 monitoring, as well as medical support for non COVID-19 issues, mental health and other unforeseen emergencies. As such we are strictly following the CDC and NYSDOH guidance and procedures related to Personal Protective Equipment (PPE) for staff, and custodial services. Should someone actually be diagnosed while in isolation and require transportation to a local healthcare facility such as Southampton Hospital or another health care provider, our EMS transport services are equipped to provide that transport. If external medical care is not needed, students will remain self-isolated and receive comfort care, which is the standard level of care for this cohort of patients.

Our first priority is the safety, health and welfare of all students, faculty, and staff who are currently residing on the Southampton campus, as well as for members of the broader community who live and work in the local area. We are working around the clock to ensure that contact with students who will undergo precautionary quarantine on campus will be limited to telehealth providers, and clinicians who are experienced and trained to care for people who may have been exposed to the 2019 Novel Coronavirus disease.

If you have any questions, please contact Stacy Jaffee Gropack, Dean of the School of Health Technology & Management at 631.444.6870 or Kayla Mendelsohn, Assistant Dean for Academic and Student Affairs for the School of Health Technology & Management at 631.444.2254 or via email at  karen.mendelsohn@stonybrook.edu . For any other academic programs, please reach out to Student Affairs at  studentaffairs@stonybrook.edu .

As part of the SUNY family, we welcome these students to our campus. We will make sure they are provided with every resource needed to make their precautionary quarantine period here at Stony Brook Southampton as comfortable as possible.