Return to Workplace
As we wait for Suffolk County to reach the New York State reopening benchmarks, we are assessing possible plans for the safe return to our campuses for those who have been working off-site. In developing a course of action, the health and safety of all our colleagues continue to be our highest priority. With that in mind, we will take the following steps:
- A careful prioritization of the positions that may first return to the workplace, including those staff, faculty, and students directly supporting the research effort and the allied health programs
- A phased, incremental approach for returning employees, allowing for continued telework and staggered schedules, when appropriate, to maintain reduced density on campus
- A willingness, when circumstances change, to modify protocols as necessary
We will also deploy the following on-site practices:
- The implementation of proper social distancing measures in workspaces
- Regular cleaning and decontamination of facilities and workstations
- A ready supply of hand sanitizer and cleaning/disinfectant products in appropriate locations
- The requirement to wear face coverings (which will be provided) when adequate social distancing is not possible
- Directional guidance on safe foot traffic within offices, elevators, stairwells, and other shared spaces
- Effective tools to conduct daily monitoring of employees’ temperatures and other relevant symptoms.
For those currently working from an alternate location, return to campus dates will be contingent upon a number of factors including but not limited to permission at the State or Regional level to return employees to the workplace, operational needs of the University and the physical layout of various office settings. Whenever the “start date” to return employees working remotely to the workplace, we will employ a gradual or incremental/phased return to campus based upon operational need, remaining cognizant of our guiding principle to ensure employee wellbeing.
Managers will consider a number of variables when determining how best to begin returning employees to their campus work locations. These variables include: what, if any, core duties have been paused due to the remote work arrangements; what, if any, duties are most efficiently and effectively performed on campus; and, the number of employees who can be onsite at any one time while ensuring appropriate social distancing.
Requests to work remotely beyond the return to work date, which include medical documentation of any underlying high-risk health issues, will be evaluated on a case-by- case basis by Human Resources.
Retail Dining options on West Campus will be available and posted on the FSA website. In addition, Marketplace Cafe, Starbucks and Panera Bread are open to members of the Stony Brook community at the Hospital.
The University will follow all local and State DOH guidance.
It is unknown how long these measures will last. The University will continue to follow the CDC’s and the Department of Health’s guidance.
In-person meetings are permissible when held in small groups with participants practicing social distancing (at least six feet apart). Faculty and staff are encouraged to continue holding lower priority meetings online where practicable.
Testing & Screening
Employees who have recovered from COVID-19 are not required to get tested for the virus. Due to the limited supply of tests, only those who are symptomatic should be tested. However, those who have recovered from the virus, as well as those who may have tested positive for having the COVID antibody, must still wear protective equipment, such as facial coverings, and must screen daily to check that they are free of COVID-19 symptoms prior to arriving to work … since it is still unknown whether those who have had the virus are immune from a recurrence (and, therefore, from potentially spreading the virus). The presence or absence of the COVID antibody makes no difference in best practices to prevent the spread of the Coronavirus.
Employees will be required to conduct a brief health care screening before coming to campus. This daily screening will involve a temperature check and review for COVID related symptoms. For an employee who returns or remains on campus after 12 hours this screening must be repeated.
The University is committed to the health and safety of the campus community. As such, cloth face coverings and other appropriate personal protective equipment (PPE) will be provided to employees. Alternatively, employees may bring and wear their own appropriate PPE.
At minimum, we will ensure that employees are in workstations at least six feet apart from other occupied workstations.
Regular cleaning, as prescribed by building occupancies, continues in all buildings. Priorities have been adjusted to provide cleaning and disinfecting for high-touch surfaces. A more detailed description and guidelines for cleaning may be accessed on the University Facilities and Services website and in the Facilities & Environmental Protocols FAQs.
Stony Brook disinfects high-touch surfaces in high-traffic areas at least once each day in both Academic and Residential Buildings, while using the proper personal protective equipment (PPE) to ensure everyone’s safety.
Examples of high-touch surfaces include stair railings, exterior and interior door hardware and surfaces, light switches, restroom fixtures/partitions/faucets, toilet paper/paper towel dispensers, elevator control panels and call buttons, common area kitchen countertops and appliances, ADA handicap door push plates, and water fountains and bottle filling stations.
Examples of high-traffic areas include restrooms, building entrances, hallways, classrooms, lounges, and meeting spaces.
For disinfection of areas where someone suspected of having (or confirmed to have) COVID-19 has been, cleaning staff will wait 24 hours after the person has left the area before entering to clean and disinfect. If 24 hours is not feasible, cleaning staff will wait as long as possible. In these cases, cleaning staff wear face masks, disposable gloves, gowns and goggles for all tasks in the cleaning process, including handling trash.
After cleaning and disinfecting, the area can be safely occupied. If it has been more than 7 days since the person with suspected/confirmed COVID-19 was present, neither additional cleaning nor disinfection is necessary. In these cases, cleaning staff will follow normal procedures for regular cleaning including disinfection of high-traffic, high-touch areas.
Student-Related Issues: email@example.com.
Academic-related Issues: firstname.lastname@example.org.
International Travel and Immigration Services: email@example.com.
Stony Brook University HR-Related Issues: firstname.lastname@example.org
Stony Brook University Hospital HR-Related Issues: SBUHHR@stonybrookmedicine.edu
Long Island State Veterans Home HR-Related Issues: LISVH_HR@stonybrookmedicine.edu
This list is not all inclusive. Please consult your medical provider or regulatory agency for further information.