Frequently Asked Questions
Unit chiefs are encouraged to match the funding sources with their uses during the budget development cycle. An example would be transferring employees who will be funded by IFR/SUTRA accounts to those accounts instead of processing journal transfers between accounts during the fiscal year. This will result in transparent financial reporting and will minimize corrective journal entries. Since the CBM dataload process loads a snapshot of actual employee data, there will be no need to budget negatives for this population.
In limited instances, such as MOUs or cross VP commitments, negatives may be budgeted in CBM provided that the other VP area has budgeted the corresponding positive and explanatory notes are input in CBM.
In CBM, run report 14 to obtain a report of the negatives budgeted in your area.
Your new year State allocation will be reduced to cover the deficits in your IFR accounts.
In accordance to the IFR Deficit Policy, on an accrual basis, each IFR account is expected to reach a break-even status at the end of each fiscal year.
You should (1) adjust this year's IFR activity to resolve the deficit, and/or (2) obtain approval via the Accounting Office if your deficit resolution plan may extend beyond the current fiscal year.
There is currently no central plan to scoop VP areas' IFR cash. However, where appropriate, units with IFR accounts with structural deficits may need to transfer funding within the IFR/SUTRA funds in order to resolve their deficit balances.
Yes; in the event that the State does not fund the State costs associated with contractual salary increases (CSIs), you should plan to internally reduce your expenses by 2-3% in order to have the resources to be able to addresses the future CSI costs.
Provided that your VP area adheres to the Surplus/Deficit Policy, the State rollovers will be returned to VP areas. Please consult with your VP area to find out their procedure for internally redistributing their State Purpose rollover
Prior to FY 20/21 the campus did not have an undergraduate tuition sharing plan in place. If your school was going to be significantly impacted by the campus’s undergraduate enrollment plan, you would be responsible for submitting a budget request to obtain funding to offset the resulting costs your area from supporting the enrollment growth.
In FY 19/20 the campus instituted an undergraduate tuition sharing plan. Incremental revenue from enrollment/mix adjustments will be shared with the academic units. See Policies/Guidelines for more information.